Office and Event Assistant

3 weeks ago


Duluth, United States The College of St. Scholastica Full time

Job Summary:

To assist Sales and Events staff with clerical and event support for all events held on campus.

Job Duties:

* Operate office equipment; faxing, scanning and copying of documents
* Answer and transfer Vonage soft phone to appropriate staff
* Receive, sort and distribute incoming mail
* Prepare outgoing mail and packages for distribution
* Assemble and compile basic data according to specific instructions
* Utilize manual and automated methods to enter and retrieve data (i.e. run reports)
* Retrieve supplies
* Assist in the planning of major campus events (i.e. hanging signs, set up, take down, assisting as requested)
* Keep office area neat and orderly
* Other duties as assigned
* Answer email communications with professionalism and accuracy
* Other duties or responsibilities as assigned

Required Qualifications:

* Must be a CSS student.
* Must have the ability to follow detailed instructions, work independently, and manage time wisely
* Must be detail-oriented
* Must have the ability to accurately record credit card and cash payments
* Good work ethic, positive attitude and acceptable attendance required
* Computer skills required; experience and proficiency with MS Office Suite and Google Suite preferred
* Willingness to learn and use software (i.e. Constant Contact)
* Strong customer service orientation and the ability to interact with a wide variety of people in a friendly, professional manner
* Strong interpersonal and communication skills
* Professional presence to represent the College to internal and external customers
* Excellent customer service skills
* Job functions require sitting, standing, lifting and walking
* Must be able to lift 50 pounds
* Ability to perform the above job duties above without the risk of significant injury
* Ability to maintain confidentiality
* Must be willing to work outside of normal office hours for major campus events (commencement ceremonies, other major campus events)

Preferred Qualifications:

* Self-motivated; self-direction to complete projects on a timeline
* Sophomore or greater
* Driver's license helpful (with clean driving record.)

Special Instructions to Applicants:

* Must be a current CSS student
* Must qualify for federal student employment
* Hours per week: 10 hours; more hours may be required during campus events
* Must be willing to work daytime and evening hours, seven days per week


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