Assistant To, Grade D

1 week ago

Hempstead, United States Hofstra University Full time

About Hofstra

Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it's a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We especially encourage women, people of color, members of the LGBTQ+ community, veterans, and people with disabilities to apply.

Position Title Assistant To, Grade D Position Number 899066 School/Division School of Education Department Full-Time or Part-Time Full-Time Description

Reporting to the Associate Dean for External Relations and Field Placement, the Assistant To performs a full range of secretarial duties for the Office of Field Placement.

Responsibilities include, but are not limited to:

* Assists the Associate Dean for External Relations and Field Placement to arrange approximately 350 participant-observer and observer-only fieldwork placements each semester, in schools on Long Island and New York City for preservice teachers in the SOE.
* Facilitates the processing of participant observer applications in the pre-approval phase.
* Communicates daily via phone and email with schools/school districts to make final and specific field placement arrangements.
* Compose letters of request to schools/school districts for each student placed in the field.
* Monitor receipt of approval for each field placement and resubmit requests to additional districts when rejection occurs.
* Serve as the central point of contact in communicating with students, supervisors, and professors regarding each specific field placement arrangement.
* Customer service specialist for heavy volume of calls and emails regarding field placement issues.
* Maintains records of field placements in all student databases.
* Prepares placement letters for school districts, course professors, field supervisors, cooperating teachers and students.
* Arranges orientations and meetings for field supervisors and students. Prepares all materials needed for these meetings.
* Corresponds with faculty and students via email regarding meeting notices and memos.
* Prepares and distributes vouchers to cooperating teachers.
* Files, photocopies, faxes, and maintains extensive electronic files.
* May perform other duties not specifically identified above, but which require the same degree of skills, and which are normally included within the above job title.

Hours: Monday through Friday from 9am to 5pm.

Subject to bumping

Qualifications

* Proficiency in Microsoft Word and Excel required.
* Ability to work in a fast-paced environment that requires successful multitasking and a high degree of accuracy.
* Excellent interpersonal and communication skills.
* Must be detail oriented, self-motivated, and well organized.
* Team player with ability to work in a fast-paced, deadline driven environment.

Preferred Qualifications Special Instructions Deadline Open Until Filled Date Posted 10/28/2024 EEO Statement

Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty, administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.

Salary/Salary Range $40,925

Additional Information

Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions.

* Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.

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