Administrative Clerk
3 weeks ago
At Jacobs, our E&P team works seamlessly with clients by delivering projects and programs to achieve our clients' goals. What we do is more than client support; we play a part in moving a vision from concept to reality. If you're interested in a rewarding career working on a fast-paced, ever-evolving team, then this team at Jacobs is where you belong.
We're looking for an experienced and collaborative Administrative Clerk to support our team. Supporting the Team Leads, you'll manage the onboarding process for new team members, coordinate in-person trainings/workshops for our internal and external teams and perform document control. You'll maintain and organize documents including staff records and databases such as staff organizational charts, contact information and their software/hardware needs, along with several other duties.
Essential Job Duties
* Prepare general correspondence and maintain general files.
* Document management/organization.
* Assist with drafting and executing an onboarding manual.
* Assist with maintaining training materials and managing version control.
* Facilitate or assist with hosting in-person onboarding and training workshops.
* Prepare draft correspondences.
* Manage and update Excel tracker.
* Track billings and proactively send reminder notifications to the team.
* Assist the team with research duties.
* Review subcontractor invoices.
* Establish and maintain records of equipment for all employees.
* In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor.
* Receive direction from immediate supervisor in completing non-routine assignments.
* May develop new reports or revise existing reports, as directed.
* Originate correspondence and reports not requiring the personal attention of immediate supervisor.
#epjobs #naepjobs
* High school diploma (or equivalent).
* 5+ years of relevant work experience.
* Proficiency in Microsoft Office Suite software.
* Experience in creating PowerPoint presentations.
* Good written and communication skills.
* Extremely good organizational skills.
* Fantastic interpersonal skills and ability to work with anyone.
* Self-starter, multi-tasker.
* Ability to work in a high volume, dynamic team environment.
* Proven record of accomplishments of office administration.
* Ability to adjust to new and changing conditions.
* Accountable and dependable, and able to follow through with tasks/project.
* Handles all matters in strict confidentiality.
* Manage special projects as needed.
* Willingness to travel (car/ plane) 1-3 times per month for meetings/trainings.
This position offers a hybrid/remote schedule.
Location: Sacramento, CA or Oakland, CA
Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.
-
Data Entry Clerk
2 months ago
Sacramento, United States Ultimate Staffing Full timeWe are currently looking for Data Entry Clerks/ Admins to join our amazing clients in Sacramento, CA. Full Time: 40 hours per week. Schedule: Monday to Friday 8 am to 5 pm. Pay Rate: $20.00-$23.00 Responsibilities: - Provides administrative suppo Data Entry, Clerk, Business Operations, Technology, Staffing, Data
-
Data Entry Clerk
1 month ago
Sacramento, United States Ultimate Staffing Full timeWe are currently looking for Data Entry Clerks/ Admins to join our amazing clients in Sacramento, CA. Full Time: 40 hours per week. Schedule: Monday to Friday 8 am to 5 pm. Pay Rate: $20.00-$23.00 Responsibilities: - Provides administrative suppo Data Entry, Clerk, Business Operations, Technology, Staffing, Data
-
Administrative Clerk
1 month ago
Sacramento, United States Jacobs Full timeAt Jacobs, our E&P team works seamlessly with clients by delivering projects and programs to achieve our clients’ goals. What we do is more than client support; we play a part in moving a vision from concept to reality. If you’re interested in a rewarding career working on a fast-paced, ever-evolving team, then this team at Jacobs is where you...
-
Business Operations Clerk
2 weeks ago
Sacramento, California, United States Ultimate Staffing Full timeUltimate Staffing is seeking a Business Operations Clerk to join our team in Sacramento, CA. This full-time position offers a 40-hour workweek with a Monday-to-Friday schedule, 8 am to 5 pm. The estimated hourly pay for this role is $23-$26.Key Responsibilities:Ensure the efficient flow of administrative tasksEnter data accurately and consistentlyMaintain...
-
Administrative Support Specialist
1 week ago
Sacramento, California, United States Madison Square Senior Living Full timeJob SummaryThe role of Administrative Clerk at Madison Square Senior Living involves providing exceptional support to residents, administrators, and external agencies. This position requires a high degree of organization, attention to detail, and effective communication skills.Key ResponsibilitiesPrimary Point of Contact: Serve as the main point of contact...
-
Administrative Coordinator
1 week ago
Sacramento, California, United States Jacobs Full time**Job Overview**At Jacobs, we are seeking an experienced Administrative Clerk to support our E&P team in Sacramento, CA or Oakland, CA. This is a hybrid/remote schedule position that requires excellent organizational skills, strong communication abilities, and proficiency in Microsoft Office Suite software.**Estimated Salary: $65,000 - $85,000 per year**,...
-
Operations Coordinator
1 week ago
Sacramento, California, United States Madison Square Senior Living Full timeAbout the RoleWe are seeking an experienced Administrative Clerk to join our team at Madison Square Senior Living. As a key member of our operations team, you will be responsible for coordinating administrative tasks, communicating effectively with various agencies, and maintaining accurate records.Responsibilities and DutiesAgency Communications:...
-
Order Entry Clerk
3 months ago
Sacramento, United States MSCCN Full timeJob Title: Order Entry Clerk Department: Sales Location: Sacramento, CA Reports To: Sales Manager FLSA Status: Full-Time, Non-Exempt Pay Range: $19 - $21 per hour, D.O.E. SUMMARY: This is a seasonal position, expected to run November 2024 through March 2025. OrePac Building Products is a wholesale building materials supplier providing product, sales, and...
-
Payroll Administrator
1 week ago
Sacramento, California, United States SBM Management Services Full timeJob DescriptionThe Payroll Clerk will work as part of the in-house payroll team at SBM Management, responsible for all activities required to complete the payroll process. This includes general office tasks such as answering phones, mail, data entry, scanning, and filing documents. The ideal candidate must demonstrate a high level of accuracy, attention to...
-
Administrative Clerk
2 weeks ago
Sacramento, United States Twin Rivers Unified School District Full time $21 - $27Position Summary: Provides school office reception, first-level attendance monitoring and recording, and general clerical support at a school site. Provides information for use by others in preparing required attendance reports. Performs general clerical services to support student registration, health assistance, and student data.Application Deadline:...
-
Administrative Clerk
2 weeks ago
Sacramento, United States Twin Rivers Unified School District Full time $21 - $27Position Summary: Provides school office reception, first-level attendance monitoring and recording, and general clerical support at a school site. Provides information for use by others in preparing required attendance reports. Performs general clerical services to support student registration, health assistance, and student data.Application Deadline:...
-
Accounting Clerk
4 weeks ago
Sacramento, United States AppleOne Full timeJob DescriptionJob DescriptionWe are seeking a detail-oriented and organized Accounting Clerk to join our team. The ideal candidate will be responsible for assisting with various accounting tasks and ensuring the accuracy of financial records. This role will involve processing transactions, reconciling accounts, and providing support to the accounting team....
-
Business Operations Assistant
1 week ago
Sacramento, California, United States Ultimate Staffing Full timeData Entry Clerk/ Admin Job Description: Ultimate Staffing is seeking a highly organized and detail-oriented individual to join our team as a Data Entry Clerk/ Admin. This full-time position requires 40 hours of work per week, with a schedule from Monday to Friday, 8 am to 5 pm.">Key Responsibilities: As a Data Entry Clerk/ Admin, you will be responsible for...
-
Administrative Data Clerk
3 days ago
Sacramento, California, United States PSG Global Solutions Careers Full timePSG Global Solutions Careers is looking for a qualified Data Entry Specialist to work in our IT services company in Sacramento, California.The estimated annual salary for this role is $52,000-$62,000.About the Position:This job involves reviewing individual medical files, identifying necessary data fields, and entering that information into our database.You...
-
Detail-Oriented Administrative Assistant
4 weeks ago
Sacramento, California, United States Link Up Overseas Full timeAbout the RoleWe are seeking a skilled and detail-oriented individual to join our team as a Remote Entry-Level Data Entry Clerk. As part of our growth initiative, we aim to deliver exceptional results to our clients through cutting-edge technology and a dedicated team of professionals.The successful candidate will be responsible for accurately inputting and...
-
Data Entry Specialist
1 week ago
Sacramento, California, United States Ultimate Staffing Full timeJob Summary: Ultimate Staffing is seeking a skilled Data Entry Clerk/ Admin to join our amazing clients in Sacramento, CA. This full-time position requires 40 hours of work per week, with a schedule from Monday to Friday, 8 am to 5 pm. The estimated annual salary for this role ranges from $41,600 to $47,520 based on the pay rate of $20.00-$23.00 per...
-
Automotive Contracts Administrator
4 weeks ago
Sacramento, California, United States Future Chevrolet Full timeAre you a detail-oriented professional looking for a challenging role in the automotive industry?Company OverviewFuture Chevrolet is a family-owned and operated business with over 60 years of experience in the Northern California market. We have grown into 13 dealerships and 14 franchises, with Future Chevrolet being one of our most successful...
-
Business Operations Assistant
1 week ago
Sacramento, California, United States Ultimate Staffing Full timeWe are currently seeking an accomplished Data Entry Clerk to join our dynamic team at Ultimate Staffing in Sacramento, CA. As a key member of our operations team, you will play a vital role in supporting our clients by delivering high-quality data entry services.About the OpportunityThis permanent, full-time position offers a competitive hourly rate of...
-
Document Management and Compliance Officer
1 week ago
Sacramento, California, United States Madison Square Senior Living Full timeJob DescriptionThis Administrative Clerk position at Madison Square Senior Living involves providing administrative support to residents, administrators, and external agencies. The successful candidate will have strong organizational skills, attention to detail, and effective communication skills.Main ResponsibilitiesDocumentation and Records: Maintain...
-
Business Operations Clerk
3 days ago
Sacramento, California, United States State of California Full timeAbout the JobThis is an exciting opportunity to join our team at the State of California's Governor's Office of Business and Economic Development (GO-Biz). As an Administrative Assistant, you will play a critical role in supporting our staff and operations.ResponsibilitiesAdminister day-to-day office operations, ensuring that all tasks are completed...