Executive Administrative Assistant

4 weeks ago

Waltham, United States Group1001 Full time

Group 1001 is a consumer-centric, technology-driven family of insurance companies on a mission to deliver outstanding value and operational performance by combining financial strength and stability with deep insurance expertise and a can-do culture. Group1001's culture emphasizes the importance of collaboration, communication, core business focus, risk management, and striving for outcomes. This goal extends to how we hire and onboard our most valuable assets - our employees.

Group 1001, and its affiliated companies, is strongly committed to providing a supportive work environment where employee differences are valued. Diversity is an essential ingredient in making Group 1001 a welcoming place to work and is fundamental in building a high-performance team. Diversity embodies all the differences that make us unique individuals. All employees share the responsibility for maintaining a workplace culture of dignity, respect, understanding and appreciation of individual and group differences.

Job Summary:

Provides a broad range of administrative assistance to the President and CEO, DL Marketing, and team members. In this role, the successful candidate will be tasked with complex administrative and office management responsibilities, including but not limited to, preparing reports, maintaining schedule, meeting coordination, making travel arrangements, submitting expenses, document management and other related duties as assigned.

We are looking for an individual with superior organization skills, the ability to handle all levels of management in the company to join our dynamic, fast-paced, and fast-growing team. The successful candidate will handle a variety of responsibilities concurrently, manage conflicting demands and work independently.

Main Accountabilities:

* Responsible for coordinating daily calendar schedule for the President and CEO, DL Marketing


* Provides administrative support to assigned team members, which include scheduling, meeting coordination, material preparation, making travel arrangements, processing expense reporting, and other general administrative tasks.


* Schedules a wide variety of activities (e.g. appointments, meetings, travel reservations/accommodations, facility usage, etc.) for internal customers as well as external stakeholders and groups.


* Coordinates meetings and events, if needed, which includes securing space, arranging for food refreshments, preparing materials, and confirming participant reservations and attendance.


* Prepares a variety of documents (e.g. correspondence, agendas, minutes, event programs, reports, etc).


* Respond promptly to all incoming inquiries, analyze staff and client needs, recommend solutions using excellent judgement


* Supporting various professional employees with administrative duties


* Close collaboration with other Administrative Assistants


* Manage all administrative tasks, including various projects as they arise and always preempting the needs, requirements and constantly being one step ahead



Qualifications:

* At least 5+ years of experience as an administrative assistant or comparable position.


* Proficiency in Outlook, Excel, Word, PowerPoint and experience with expense management software and data share sites


* Highly organized, precise, proactive and capable of multitasking.


* Understands the importance of deadlines and discretion in dealing with issues of a sensitive nature.


* Able to balance competing priorities.


* Capable of developing and maintaining effective working relationships with a broad constituency.


* Possesses sound judgment.


* Excellent oral and written communication skills.

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