Director of Payroll

1 month ago

Kansas City, United States Massachusetts Bay Transportation Authority Full time

Responsible for managing payroll processing for the Authority. Ensures accurate calculation of wages, tax withholdings and Authority deductions. Prepares statistical reports on employee pay, vacation and sick leave, disability and workers compensation leave, taxes and withholdings, etc. Generates and responds to inquiries regarding paychecks. Maintains records, ledgers, and files. Responsible to insure the accurate and timely payment of wages to the Authority's workforce in compliance with state and federal laws, regulations, and procedures.

* Oversee the payroll accounting functions to insure the timely payment of wages to the Authority's workforce.
* Provide direct assistance and/or oversight to MBTA supervisors/staff and MBTA District Payroll staff regarding compliance with regulations in terms of time reporting and cost accounting. Supervise the Payroll Manager and provide direction on Payroll Unit's capabilities in developing the system or implementing new or revised cost accounting practices.
* Direct and/or monitor annual processing activities such as leave plans, accruals, and any payments per Collective Bargaining Agreements (CBA) for MBTA.
* Incumbent ensures compliance with state finance law requiring sufficient funding and approval by utilizing the Office of the State Comptroller (OSC) Best Practice documents, working with MBTA Treasurer, Controller, and CFO to resolve issues, and preparing bi-weekly Payroll Expenditure Approval forms for authorized signatories.
* Ensure payroll checks are processed with all benefit deductions, wage garnishments and CBA assessments are properly calculated and liquidated.
* Act as the liaison with the Controller, IT and HR departments to insure timely implementation of solutions to technical problems and implementation of any and all new programs or systems.
* Communicates with State Comptroller's Office, Authority's Retirement Boards, Defined Benefit providers, State Treasurer's Office, State Human Resources Department, and other community colleges as needed regarding various payroll and benefits.
* Coordinate with Labor Relations and Human Resources to implement collective bargaining agreement financial impacts and/or system impacts.
* In conjunction with the Human Resources Department, maintains the Human Resources Compensation Management System (HRCMS) system, including representing the Authority at HRCMS and Payroll user group meetings, explaining HRCMS payroll and time and attendance processing to employees, entering data into HRCMS, and as necessary, between Payroll and Human Resources offices, determining what actions are necessary to resolve HRCMS transaction issues and assigning responsibility for those actions.
* Work with the Commonwealth's Human Resources Division (HRD) and Information Technology Division (ITD) staff on HR/CMS system configuration.
* Supervise the implementation of payroll changes (i.e. mass CBA retros and/or settlements). Oversee the in-house HASTUS system by working with consultant to ensure system integrity. Utilize MBTA 360, CIW, Document Direct reports, and other tools to provide quality assurance reporting for the payroll unit itself and other entities including internal and external clients.
* Perform all other duties and projects that may be assigned.

Supervision  

* Payroll department including manager, analysts, and coordinators.
* Bachelor's Degree in Business, Finance, Accounting or related field
* Seven (7) years of experience in payroll and/or accounting
* Five (5) years managerial, supervisory, and/or leadership experience
* Four (4) years of experience with enterprise-wide payroll systems.
* Working knowledge with enterprise wide HRIS
* Knowledge of payroll tax regulation at federal, state, and local levels.
* Understanding of federal, state, and local wage regulations related to overtime.
* High level of confidentiality when handling sensitive employee information
* Proficiency with MS Office, PeopleSoft, and Database applications
* Effective communication with customers, employees, and vendors
* Excellent customer service and writing skills.
* A High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for the bachelor's degree requirement.
* An associate degree from an accredited institution an additional three (3) years of directly related experience substitutes for the bachelor's degree requirement.
* A master's degree in a related subject substitute for two (2) years of general experience.
* A nationally recognized certification, or statewide/professional certification in a related field substitutes for one year of experience

Preferred Experience and Skills

* Experience with HRCMS (release 9.0 and above)
* Master's degree in business administration, Accounting, Finance, or related field.
* Experience in multi-union, multi-location environments

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