(Hybrid) EDM Workforce Administration Associate
3 weeks ago
West Virginia University is currently accepting applications for a Hybrid EDM Workforce Administration Associate
About the Opportunity
As an EDM Workforce Administration Associate, you will work in the Employee Data Management area of Shared Services Workforce Administration. This position will focus on ensuring that positions are properly set up in the MAP and is responsible for maintaining the supervisor and HR organization hierarchies and the job description repository. This position will process and key human resources and payroll information for all positions into MAP. This position will also be responsible for the accurate filing and retrieval of all hard copy human resources documents that are contained in the employee files.
What you'll do:
* POSITION HIERARCHY AND MAINTENANCE
* Creates in inputs position data into MAP. Ensures position data is correct and aligned with the position classification, FTE, standard conditions, and organizational hierarchy
* Queries MAP to identify vacant position numbers.
* Modifies and/or corrects existing position data in the production database, which includes position title and grade, FTE, and organizational changes as directed by Talent and COE, or College/Unit Business Strategic Advisors
* Maintains all information contained in the MAP position flex fields (EEO codes, SOC codes, exemption status, position attributes, etc.).
* Works collaboratively with others in the workforce administration team, COE and College/Unit Business Strategic Advisors, to resolve discrepancies and other issues.
* Demonstrates service excellence and positive interpersonal relations when working with all other internal and external customers.
* Creates and updates supervisor changes that link to the time and leave systems.
* Updates existing positions and creates new positions for employment recruitment.
* Completes promotion and tenure processing in MAP
* Communicates final compensation review results to business units upon notification from COE Compensation team.
* Maintains WVU Parkersburg position/ supervisor/ organization changes.
* Runs standard reports in MAP needed to review and audit work performed, such as hierarchy reports.
* Has System Administrator (Sys Admin) responsibility in the MAP production database. Can add new position titles, job types, EEO codes and other value sets as needed.
* Maintains and updates MAP tables with new/deleted job titles, job codes, and other changes)
* Updates salary range tables with new/revised salary ranges.
* Tests existing and updated system applications for Oracle HRMS modules, including system patches and creative work-arounds.
* Researches case specific and systemic issues and works collaboratively with others in IT to increase functionality and efficiency of the Oracle HR database.
* Assists direct report supervisor with projects designed for process improvement & enhanced customer
* Uses appropriate judgement to escalate complex position and hierarchy issues and works collaboratively with COE and others to resolve issues.
* May assist with other work related to MAP as needed.
* EMPLOYEE DATA MANAGEMENT
* Keys information into the Mountaineer Administrative Processing system (MAP) for all changes to existing employee's data. This includes, but is not limited to position changes, changes in salary, terminations, tax and address changes, etc.,
* Responsible for accurate input of all transactions into HR systems within specific and designated time frames to ensure timely processing
* Audits, certifies and rectifies employee data from Taleo Onboarding in order to execute WVU Hire to MAP syncing process.
* Creates and inputs into MAP all aspects of position data.
* Ensures the upload, and notification, of Tax and Direct Deposit forms to the Payroll staff after employee has been keyed
* RECORDS ROOM MAINTENANCE
* Organizes and files documents within the appropriate filing system for all regular and temporary, retired and terminated non-classified, faculty, FEAP and temporary employees at West Virginia University.
* Creates files for new employees using established procedures.
* Ensures files are organized and documents are filed in the appropriate location.
* Upon request and following established guidelines, retrieves files for review by authorized staff.
* Provides copies of information from files upon request by authorized staff.
Other duties or special projects as assigned.
Education:
Associates degree in business, Human Resources, or a related field or equivalent combination of applicable work experience.
Experience:
2 years of experience:
Administrative experience, preferably in employee benefits or human resources.
Demonstrated experience in the use of Microsoft Office applications (Excel, Word, PowerPoint, Access) and work experience in practical application of Oracle or similar personnel/payroll data management system.
Prior working knowledge of Oracle is preferred.
Knowledge, Skills, and Abilities
Attention to detail and accuracy with keying information.
Ability to research complex issues and prepare options for resolution.
Thorough understanding of relational databases and human resources/payroll systems (Oracle preferred)
Working knowledge of report generation.
Demonstrated experience navigating multiple computer screens, including entry of required information.
Ability to manage multiple tasks.
Communicate effectively, both orally and in writing.
Effective interpersonal skills and demonstrated success with ability to build and maintain effective work relationships.
High degree of integrity and reliability.
Demonstrated ability to use Microsoft office products, such as Excel, Word, Access.
Demonstrated experience in providing exceptional level of customer service, to all levels of the organization.
Ability to maintain confidential files in an accurate manner.
-
(Hybrid) Director of Administration
2 weeks ago
Morgantown, United States West Virginia University Full timeWest Virginia University Health Science Center is currently accepting applications for a (Hybrid) Director of Administration with Health Affairs Institute About the Opportunity WVU Health Affairs Institute (HAI) is seeking a Director of Administratio Director, Health, Leadership, Accounting, Project Lead, Administrative, Education, Business Services
-
(Hybrid) Director of Administration
2 weeks ago
Morgantown, United States West Virginia University Full timeWest Virginia University Health Science Center is currently accepting applications for a (Hybrid) Director of Administration with Health Affairs Institute About the Opportunity WVU Health Affairs Institute (HAI) is seeking a Director of Administration to join our team. The Director of Administration will be responsible for the planning, coordination, and...
-
(Hybrid) Administrative Assistant
2 days ago
Morgantown, United States West Virginia University Full timeDescription The Research Office at West Virginia University is accepting applications for a (Hybrid) Administrative Assistant. About the Opportunity This position reports to the AVP for Research Operations and provides administrative assistance to key Office Directors and for high priority projects within the Research Office. Ideally this...
-
(Hybrid) Point of Sale Administrator
2 days ago
Morgantown, United States West Virginia University Full timeDescription Information Technology Services at West Virginia University is currently accepting applications for a (Hybrid) Point of Sale Administrator. About the Opportunity: The Point of Sale Administrator is responsible for the design, development, installation, implementation, modification, support, and decommission of new or existing point of sales...
-
(Hybrid) Assistant Director of Pre-Award
3 weeks ago
Morgantown, United States West Virginia University Full timeThe Cancer Institute at West Virginia University is currently accepting applications for a (Hybrid) Assistant Director of Pre-Award. About the Opportunity As a (Hybrid) Assistant Director of Pre-Award, you will be responsible for managing and supporting sponsored research endeavors in the WVU Cancer Institute (WVUCI), including, but not limited to,...
-
Morgantown, United States West Virginia University Research Corporation Human Resources Full timeThe Office of General Counsel at West Virginia University is currently accepting applications for an Assistant/Associate General Counsel for Intellectual Property. About the Opportunity This position supports the West Virginia University innovation ecosystem, the Assistant/Associate General Counsel for Intellectual Property will be responsible for...
-
(Hybrid) Clinical Research Specialist
3 weeks ago
Morgantown, United States West Virginia University Research Corporation Human Resources Full timeThe WVU Cancer Institute's Clinical Research Unit at West Virginia University Research Corporation is currently accepting applications for a (Hybrid) Clinical Research Specialist. About the Opportunity As a (Hybrid) Clinical Research Specialist, you will participate in the development, coordination, and implementation of research and administrative...
-
Client Service Associate
3 weeks ago
Morgantown, United States United Bank, Inc. Full timeThe primary function is to support the Institutional Services Group of the Wealth Management Division and designated Relationship Managers/ Advisors in day-to-day client contact, relationship management, trust and investment account administration, s Client Service, Associate, Customer Service, Relationship Manager, Wealth Advisor, Processing, Retail,...
-
(Hybrid) Community Development Associate
4 weeks ago
Morgantown, United States WEST VIRGINIA UNIVERSITY RESEARCH CORPORATION Full timeDescription The WV Water Research Institute with the West Virginia University Research Corporation is currently accepting applications for a Community Development Associate. About the Opportunity This position will be responsible for providing critical support in the management of projects and programs associated with the Northern West Virginia Brownfields...
-
Head Office Manager/Administrator
2 days ago
Morgantown, United States Four Seasons Environmental, Inc. Full timeHead Office Manager/Administrator General Info Job Type: Full-Time Location: Four Seasons Environmental, Inc. – NIOSH: Morgantown, West Virginia Salary: Negotiable based on experience Hours: Monday to Friday - Hours TBD (must be on-site) Benefits: Medical Insurance Dental Insurance Life Insurance Retirement Benefit - 401(k) with match Disability...
-
(Hybrid) Data Coordinator
6 days ago
Morgantown, United States WEST VIRGINIA UNIVERSITY RESEARCH CORPORATION Full timeDescription The Clinical Trials Research Unit (CTRU) in the WVU Cancer Institute at West Virginia University Research Corporation is currently accepting applications for a (Hybrid) Data Coordinator. About the Opportunity The primary responsibility of the position is to provide the Clinical Trials Research Unit (CTRU) research team with high level support...
-
(Hybrid) Data Coordinator
3 days ago
Morgantown, United States WEST VIRGINIA UNIVERSITY RESEARCH CORPORATION Full timeDescription The Clinical Trials Research Unit (CTRU) in the WVU Cancer Institute at West Virginia University Research Corporation is currently accepting applications for a (Hybrid) Data Coordinator. About the Opportunity The primary responsibility of the position is to provide the Clinical Trials Research Unit (CTRU) research team with high level support...
-
(Hybrid) Clinical Research Specialist
3 weeks ago
Morgantown, United States West Virginia University Research Corporation Human Resources Full timeThe WV Clinical & Translational Science Institute (WVCTSI) at West Virginia University Research Corporation is seeking applications for a hybrid Clinical Research Specialist (2 openings). About the Opportunity As a Clinical Research Specialist, you will participate in the development, coordination, and implementation of research and administrative...
-
(Hybrid) Business
2 days ago
Morgantown, United States West Virginia University Research Corporation Human Resources Full timeThe School of Social Work in the Eberly College of Arts and Sciences at West Virginia University is currently accepting applications for a Business and Academic Operations Professional. About the Opportunity This position provides high-level administrative support to a complex science unit, reporting directly to the Director. The major focus for this...
-
Morgantown, United States West Virginia University Research Corporation Human Resources Full timeThe Honors College at West Virginia University is currently accepting applications for a Hybrid Director, Pre-Health Professional Development Office. About the Opportunity The Director of the Pre-Health Professional Development Office serves as the faculty (faculty-equivalent) lead, working with the administrative supervisor, for the development and...
-
Accounts Receivable Specialist
3 weeks ago
Morgantown, United States RemX The Workforce Experts Full timeJob DescriptionJob DescriptionAccounts Receivable SpecialistSalary: $55k-$60kSoftware: Quickbooks and ExcelMorgantown, PAReporting to: ControllerAssociate degree preferred however not required. Key Responsibilities:· Manage the preparation, posting, and thorough verification of customer payments and transactions to ensure smooth financial...
-
Postdoctoral Research Associate
2 days ago
Morgantown, United States West Virginia University Research Corporation Human Resources Full timeThe Center for Resilient Communities at West Virginia University Research Corporation is currently seeking applications for a Postdoctoral Research Associate. About the Opportunity The post-doctoral research associate will assist the Executive Director of the CRC with the development of the newly established Resilient Communities Institute (including...
-
Morgantown, United States WVU Medicine Full timeWelcome! We're excited you're considering an opportunity with us! To apply to this position and be considered, click the Apply button located above this message and complete the application in full. Below, you'll find other important information about this position. The Enterprise Compliance Auditor/Educator will assist with the implementation and...
-
SR HR Business Partner- MON EMS
2 hours ago
Morgantown, United States Allied Health Solutions Full timeAllied Health Solutions, LLC SR HR Business Partner- MON EMS Morgantown , West Virginia Apply Now Welcome! We're excited you're considering an opportunity with us! To apply to this position and be considered, click the Apply button located above this message and complete the application in full. Below, you'll find other important information about this...
-
Assistant Vice President of Human Resources
2 weeks ago
Morgantown, United States West Virginia University Research Corporation Human Resources Full timeWest Virginia University is currently accepting applications for an Assistant Vice President of Human Resources About the Opportunity Reporting to the Vice President and General Counsel, the Assistant Vice President for Human Resources at West Virginia University provides senior-level vision, innovation, and strategic organizational and managerial leadership...
