Executive Assistant

2 weeks ago

Duluth, United States INSPYR Solutions Full time

Title: Executive Assistant
Location: Duluth, GA -- 4 days/wk on site, 1 day remote
Duration: 6 month contract-to-hite
Work Requirements: US Citizen, GC Holders or Authorized to Work in the U.S.

Job Description:
The Executive Assistant plays a crucial role in providing administrative support to top-level executives within an organization. This position requires exceptional organizational skills, attention to detail, discretion, and the ability to handle a wide range of tasks efficiently and effectively. The Executive Assistant serves as a primary point of contact between executives, internal staff, clients, and external stakeholders, requiring strong communication and interpersonal skills.

Key Responsibilities:

  1. Administrative Support: Provide high-level administrative support to executives, including managing calendars, scheduling meetings, coordinating travel arrangements, and handling correspondence.

  2. Communication: Serve as the primary point of contact for internal and external communications, screening calls, responding to inquiries, and managing email correspondence.

  3. Information Management: Organize and maintain executive's files, records, and documents, ensuring confidentiality and accessibility as needed. Prepare reports, presentations, and other materials as requested.

  4. Meeting Coordination: Plan and coordinate meetings, conferences, and events, including arranging logistics, preparing agendas, taking minutes, and following up on action items.

  5. Project Management: Assist with special projects as assigned, coordinating tasks, deadlines, and resources to ensure timely completion and quality results.

  6. Relationship Management: Build and maintain positive relationships with executives, colleagues, clients, and other stakeholders, representing the executive's office in a professional manner.

  7. Prioritization: Manage multiple priorities and deadlines effectively, proactively identifying and addressing potential conflicts or challenges.

  8. Problem Solving: Anticipate needs and proactively address issues to facilitate smooth operations and support the executive's objectives.

  9. Confidentiality: Handle sensitive information with discretion and confidentiality, maintaining the highest standards of professionalism and ethics.

  10. Technology Proficiency: Utilize various software and technology tools proficiently, including office productivity suites, calendar and scheduling applications, and communication platforms.

Qualifications:

  • Bachelor's degree preferred, or equivalent work experience.
  • Proven experience as an executive assistant or similar role, preferably supporting senior-level executives.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and work independently.
  • Strong communication and interpersonal skills, with the ability to interact effectively with individuals at all levels.
  • Proficiency in Microsoft Office suite and other relevant software applications.
  • Discretion and confidentiality in handling sensitive information.
  • Flexibility and adaptability to changing priorities and environments.
  • Attention to detail and high level of accuracy in work.
  • Professional demeanor and appearance.
Our benefits package includes:
  • Comprehensive medical benefits
  • Competitive pay
  • 401(k) retirement plan
  • ...and much more

About INSPYR Solutions
Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients' business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com.

INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, INSPYR Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities

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