Administrative Assistant

4 weeks ago

Atlanta, United States Cleveland Group, Inc. Full time
About the Role:
As a Field Service Administrative Assistant, you'll play a pivotal role in managing field-related matters and offering vital assistance to the Field Services Manager. Your responsibilities will include efficiently handling calls and relaying messages to the team. Moreover, you'll actively contribute to various projects and tasks, including assisting with HR and payroll-related duties for field personnel, ensuring smooth operations in the field.

In this Role You Will:
  • Input new hires in timeclock software and maintain hours in the system for new hire orientation and foreman training
  • Maintain and upload Field Services information in Procore to include all safety and training documents as well as applicants and employees ineligible for rehire per company policy.
  • Responsible for processing and coordinating termination notices for field services personnel
  • Ensure the Safety Points Program is current, and points are loaded into the system on a quarterly basis. Assist users with login information and order issues
  • Process customer-required background checks
  • Code background and drug screen invoices with appropriate employee and job site information for appropriate cost allocation
  • Oversee the field services referral program, including the allocation of referral rewards
  • Oversee the Fuel Card master list and order and inactivate cards as needed.
  • Produce labor reports as needed and requested.

Education/Experience:
  • High school diploma or General Education Degree (GED)
  • 2+ years of experience in an administrative or office support role
  • Experience in the Construction field is preferred, but not required
  • Strong written and verbal communication skills.
  • Ability to work well with minimal supervision.
  • Ability to work as part of a team and have a team attitude
  • Strong working knowledge of all Microsoft Suites with emphasis on Excel.

What You Can Expect From Cleveland Electric Company:
  • Competitive Pay
  • Aetna PPO and HSA plans - 2 medical plan options with coverage eligible on Day 1 of hire
  • Dental PPO and HMO plans - 2 dental plan options with coverage eligible on Day 1 of hire
  • Vision plan covered by Cleveland at 100% with coverage eligible on Day 1 of hire
  • 401(k) with Employer Match
  • Short- and Long-Term Disability
  • We offer 15 days of PTO and have 8 company holidays

Equal Opportunity Statement:
Cleveland is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, veteran status, or any other protected characteristic under applicable law. This commitment extends to all aspects of employment, including hiring, promotion, transfer, compensation, benefits, training, social and recreational programs, and all other conditions and privileges of employment. We embrace diversity and inclusion as essential elements that contribute to the success of our organization. By fostering an inclusive workplace, we aim to create a diverse and talented team that reflects the diversity of the communities in which we operate. We invite all qualified individuals to apply and join us in building a culture that values and respects each person's unique perspectives and experiences.

E-Verify Statement:
We are committed to maintaining a workforce that is legally authorized to work in the United States and complies with immigration laws. As part of our hiring process, we utilize the E-Verify system to confirm the employment eligibility of all new employees. This electronic verification ensures that our team members have the necessary authorization to work in the United States, promoting a lawful and compliant workforce. We adhere to federal regulations and strive to create an inclusive and diverse environment while upholding the highest standards of integrity in our hiring practices.

To all recruitment agencies: Cleveland does not accept unsolicited agency resumes and will not be held responsible for any fees related to unsolicited resumes.

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