Legal Administrative Assistant

4 weeks ago

Baton Rouge, United States The Lemoine Company Full time

The Lemoine Company is seeking a Legal Administrative Assistant. This position's responsibilities are to ensure the smooth and effective operations of the office which include, but are not limited to, managing the company's licensing records and renewal requirements, tracking legal matters, data input and maintaining files, scheduling appointments, providing correspondence, assisting clients and office staff with information requests. The Legal Administrative Assistant is required to handle strict confidential company data in a professional and ethical manner on a daily basis and provide assistance as defined below. This is an in-office/on-site position.

Job Responsibilities

1. Provide administrative support to General Counsel or Contracts Director as needed.

2. Managing the company's licensing records and tracking of renewal requirements for each state the company works within

3. Monitoring the status of claims and maintaining organized records related to claims and litigation matters

4. Provides a variety of administrative support functions that may include formatting documents into final form, proofread, copy, scan, mail, etc., reading and analyzing incoming correspondence, faxes, e-mail, memos, submissions, and reports to determine their significance and plan their distribution, scanning or copying correspondence, documents, evidence, and other printed material and enters into Case Management System, preparing invoices, reports, memos, letters, financial statements and other routine documents and inquiries, maintaining legal filing system and records, processing incoming and outgoing mail, scheduling conference calls, meetings and travel.

5. Other duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

Required for the first day of work:

* Knowledge of office administrative processes and procedures.
* Knowledge of recordkeeping.
* Proficient with Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat
* Excellent organizational skills
* Effective written and oral communication skills.
* Professional customer service skills.
* Ability to operate personal computer and general office equipment as necessary to complete essential functions, including using spreadsheets, word processing, database, email, internet, and other computer programs.
* Ability to develop and maintain cooperative working relationships.
* Ability to follow written and verbal instructions.
* Ability to plan, organize, and gather information.
* Ability to work independently.
* Ability to maintain confidential information.
* Ability to accurately track numerous details simultaneously.
* Ability to perform tasks with accuracy while under pressure of strict deadlines.

Minimum Qualifications (Education and Experience):

* High school diploma or equivalent.
* One year of directly related office experience of performing a variety of office support or clerical work.
* Other combinations of directly related education and experience may be considered on a case-by-case basis.

Physical and Environmental Demands: Typical office environment, utilizing a computer, telephone system and other office equipment. Minimal travel may be required approximately 5% of the time.

Equal Opportunity Employer

The Lemoine Company, L.L.C. is an Equal Opportunity Employer. All applications are considered without regard to race, color, sexual orientation, age, gender identity, religion, national origin, or disability. Only job-related factors will be considered in deciding applicants' qualifications for positions.

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