Executive Administrative Assistant

3 weeks ago

New York, United States Solomon Page Full time
A well-known Global Private Equity Firm in Midtown Manhattan is seeking a new Full-Time / Permanent Executive Administrative Assistant to join one of its growing divisions Candidates must have a minimum of 7+ years of applicable high-level executive administrative experience supporting a team / multiple executives, ideally within financial services, and a Bachelor's degree is required. Ideal candidates should be polished and professional, team and task-oriented, with a great attitude and strong attention to detail. Experience with heavy calendar management and travel coordination is also a must. This is an incredibly prestigious firm with an amazing reputation and a collaborative environment
  • Salary depends on experience (90-110k base), plus built in paid overtime (1 hour of built in paid overtime daily - approx. 12-15k) and discretionary bonus eligibility (target 20-25k), GREAT benefits, catered lunch, etc.
  • Hours are 9:00am-6:00pm. Hybrid work schedule (4 days in office, 1 remote).

Responsibilities:
  • Schedule and organize meetings, conferences, and off-sites, including all related logistics/materials; proactively address conflicts and exercise strong judgment based on priorities, seeking guidance as needed.
  • Prepare materials for meetings; track and confirm attendance.
  • Coordinate complex domestic and international travel arrangements and detailed itineraries; obtain necessary travel documents and visa coordination.
  • Screen and answer a large volume of incoming calls; meet and greet guests in a professional and courteous manner.
  • Establish, develop, maintain, and update e-filing system.
  • Update and maintain DealCloud with relevant meetings.
  • Allocate and process expenses for executive(s), including American Express and Out of Pocket expenses, using the Concur expense management system by published deadlines.
  • Compose strategic communications such as letters, memos, invitations, agendas, and correspondence related to all projects and on behalf of executives. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format for consistency, and make the appropriate changes.
  • Plan off-site team events, including all related logistics, budgeting, and expense processing.
  • Process and code invoices; identify and implement process improvements.
  • Coordinate closely with team and other assistants to provide phone coverage and back-up assistance.
  • Handle all coordination and logistics for recruiting new employees for the team.
  • Use US Mail, FedEx, and other services to send and track priority mail.
  • Perform other related general administrative and project-based tasks as assigned/required.
  • Be available to check and respond to occasional after-hours correspondence.

Required Qualifications:
  • Minimum 7+ years of applicable high-level executive administrative experience supporting a team/multiple executives, ideally within financial services (hedge fund, private equity, asset management, etc.).
  • A Bachelor's Degree is strongly preferred/required.
  • Polished and professional.
  • Extremely organized, with strong attention to detail.
  • Team and task-oriented.
  • Positive, teamwork mentality.
  • Ability to thrive in a fast-paced and rigorous work environment.
  • Demonstrated ability to prioritize competing demands and meet deadlines.
If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs - this specialized approach sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook , and LinkedIn .

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