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Office Support Associate
4 months ago
Title: Office Support Associate
Employee Classification: Office Support Associate
Campus: University of North Texas
Division: UNT-Provost
SubDivision-Department: UNT-College of Science
Department: UNT-Institute for Applied Sciences-125000
Job Location: Denton
Salary: 30000.00
FTE: 1.000000
Retirement Eligibility: TRS Eligible
About Us - Values Overview:
Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.
We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.
Learn more about the UNT System and how we live our values at www.UNTSystem.edu.
Department Summary
The Institute of Applied Sciences and the Advanced Environmental Research Institute's mission is to foster, facilitate, and conduct collaborative interdisciplinary science-based environmental research that provides an understanding of how human actions impact the environment and then uses that knowledge to suggest scientific, engineering, policy, and/or educational solutions to mitigate real-world environmental problems.
Position Overview
Assist with the Institute of Applied Science's daily operations. This position will cross-train and assist with all aspects of administrative support as needed. Responsibilities include front office support, including office errands, answering telephones, reception, purchasing, travel processing, space survey, poster printing, shipping and receiving, telecom, database, and reporting matters relating to the IAS fleet. Other duties as necessary.
Minimum Qualifications
High school diploma and three years' of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.
Knowledge, Skills and Abilities
* Advanced customer service skills.
* Knowledge of Microsoft Office. Knowledge of accounting/budgeting procedures.
* Ability to work under pressure, adjust to constant changes, handle multiple tasks, and coordinate the work of others.
* Ability to keep complex records, assemble and organize data of a complex nature, and prepare and submit reports in acceptable formats.
* Ability to conceptualize, plan, and organize multiple programs and assignments effectively. Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. Skill in developing and maintaining good working relationships.
* Knowledge of policies, practices, procedures, and terminology of assigned functions.
Preferred Qualifications
The preferred candidate will possess the following additional qualifications: Experience with Microsoft office suite, including Outlook, Excel, and Word. Prior experience in a professional office environment with experience in filing and record keeping, organizational skills, attention to detail, and an intermediate level of experience with Excel. The ability to walk across campus or drive the department golf cart and carry boxes that could weigh up to 50 lbs. This is a fast-paced office that requires a willingness to learn quickly and change processes when needed, as well as multitasking.
Required License/Registration/Certifications
Driver's License
Job Duties:
* Friendly and courteous interaction with IAS faculty, staff, students, and guests. A willingness to go above and beyond to help a team spirit.
* IAS Fleet assistance/ website calendar, room, and vehicle reservations.
* Reporting duties include telecom reports and budget reports generated from departmental shadow accounting.
* The departmental processor of Requisitions. Following all UNT/BSC procedures. Attend Purchasing classes to stay current on UNT/BSC policies and procedures.
* Front office support and Reception, including phones, errands, and greeting visitors.
* Prepare and assist with travel processing request attend travel classes to stay current on UNT processes. This position is responsible for travel and procurement.
* Assist with workshops, conferences, seminars, or departmental mailings when necessary. The position also maintains the cleanliness of common areas and helps with setup and tear down for meetings.
* Completes tasks by deadlines, works well independently, and works well with deadlines.
* Provides office support to other IAS staff such as proofreading documents, typing correspondence, or preparing reports, as requested.
* Departmental Pcard holder/purchaser. Following all UNT/BSC procedures. Attend Pcard classes to stay current on UNT/BSC policies and procedures.
Work Schedule:
M-F 8-5 pm
Driving University Vehicle:
Yes
Security Sensitive:
This is a Security Sensitive Position.
Special Instructions:
Benefits:
For information regarding our Benefits, click here.
EEO Statement:
The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.
