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Front Office Administrator

4 months ago

Chicago, United States LIVE NATION ENTERTAINMENT INC Full time

Job Summary:

Job Summary:

Position Title: Front Office Administrator

Important Note: This position is part-time/seasonal with hours beginning in March of 2024 and working through October of 2024.

WHO ARE WE?

Live Nation Entertainment is the world's leading live entertainment and eCommerce company, comprised of four market leaders: Ticketmaster.com, Live Nation Concerts, Front Line Management Group and Live Nation Network. Ticketmaster.com is the global event ticketing leader and one of the world's top five eCommerce sites, with over 26 million monthly unique visitors. Live Nation Concerts produces over 20,000 shows annually for more than 2,000 artists globally. Front Line is the world's top artist management company, representing over 250 artists. These businesses power Live Nation Network, the leading provider of entertainment marketing solutions, enabling over 800 advertisers to tap into the 200 million consumers Live Nation delivers annually through its live event and digital platforms. For additional information, visit www.livenation.com/investors.

WHO ARE YOU?

Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward-thinking, and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on

THE JOB

Huntington bank Pavilion is seeking a highly organized, adaptable, and motivated individual with dynamic interpersonal skills to join our team as an Administrative Assistant.

WHAT YOU'LL DO

* Managing General Administrative Functions:
* Provide comprehensive administrative support, demonstrating exceptional organizational skills and attention to detail.
* Prioritize and execute tasks independently, ensuring deadlines are met with precision.


* Communication Management:
* Professionally handle incoming phone calls, emails, and text inquiries, directing them appropriately and promptly to ensure effective communication flow within the office.


* Records and Logs Maintenance:
* Maintain meticulous records of lost and found items and badge logs, ensuring accuracy and accessibility for tracking purposes.


* Mail and Deliveries Handling:
* Efficiently process incoming and outgoing mail, packages, and deliveries, promptly distributing them to the designated recipients.


* Office Supplies and Equipment Management:
* Oversee inventory and procurement of office supplies, coordinating maintenance and repairs for office equipment to ensure uninterrupted workflow.


* Document Preparation and Presentation Support:
* Assist in the creation of professional presentations, reports, and materials required for meetings and presentations, both internally and externally.
* Handle the development and printing of materials and samples, demonstrating proficiency in formatting and design.


* On-Site Event Support:
* Provide operational support during events, ensuring seamless execution of tasks and addressing any immediate needs.


* Flexibility and Adaptability:
* Embrace a proactive approach to tackle unforeseen challenges and assist with any additional tasks delegated by venue management, contributing to the overall success of office operations.



.

* Other duties as assigned by venue management.

WHAT YOU'LL BRING

* High School degree or currently pursuing college courses preferred.
* Ability to work various flexible hours, inclusive of nights and weekends.
* Must have an overall interest in learning about the music industry; touring and concert industry experience is a plus but not required.
* Ability to work in a dynamic, fast-paced, deadline-driven environment while maintaining organization and attention to detail.
* Proficiency in Microsoft Office products (Outlook, Word, Excel); comfortability utilizing internet tools and social media sites.
* Professional written and verbal communication skills; ability to build and foster professional relationships with individuals at all levels.
* Must be able to maintain confidentiality, handle sensitive matters and exercise excellent judgment.
* Ability to work well independently and within a team.

EQUAL EMPLOYMENT OPPORTUNITY

We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion.  You will be working in an inclusive environment and be encouraged to bring your whole self to work.  We will do all that we can to help you successfully balance your work and homelife.  As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.  It's talent that matters to us and we encourage applications from people irrespective of their gender, race, sexual orientation, religion, age, disability status or caring responsibilities.

Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case-by-case basis.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.