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Executive Secretaries and Administrative Assistants

4 months ago

Utica, United States Nexus Staff Full time

Job Title: Administrative Assistant
Employment Type: Contract
Work Hours: 40 hrs./week
Work site: 100% Onsite
Location: 1400 Noyes St., Utica, NY 13502
Job Duration: 2 Years
Closing: 02/08/2024.

Minimum Education:
  • High School Diploma or equivalent

Work Experience:
  • 0-1 year of office experience

Job Duties:
  • Provide direct clerical support for the clinic.
  • Assist clients at the front desk, ensuring prompt and courteous service.
  • Control access to the building and maintain security protocols.
  • Greet clients, check them in and out, and manage appointments.
  • Answer incoming calls and direct inquiries to the appropriate personnel.
  • Perform filing and record-keeping tasks to ensure organized documentation.
  • Schedule appointments and maintain appointment calendars.
  • Record meeting minutes and distribute as required.

Preferred Skills:
  • Proficiency in Microsoft programs (Word, Excel, Outlook) is essential.
  • Strong organizational skills
  • Effective communication abilities
  • Dependable and punctual
  • Adaptability to a dynamic work environment

Misc. Information:
  • Work Schedule: Monday to Friday; 8:00 AM to 4:30 PM.
  • Parking is available on site, and there is no fee associated with parking.
  • The location is on a bus route for those using public transportation.
  • Interviews will involve a review of resumes and questions related to expected duties.
  • No payment deposit required for issued items/property, but fees apply for lost items.
  • Training will be provided to the selected candidate.
The Nexus Staff Difference:
  • Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
  • We offer weekly payments via ACH (Automated Clearing House).
  • Serving as Prime Vendors to New York State and New York City for over 10 years.