Executive Assistant to the CEO

2 weeks ago

Marietta, United States Tip Top Poultry Full time
Job Title: Executive Assistant to the CEO

Location: Based in Chattanooga Area

Job Type: Contractor

Reports To: Chief Executive Officer

Job Summary:

Tip Top Poultry is seeking a friendly, proactive, and highly organized Executive and Personal Assistant to the Chief Executive Officer. The ideal candidate will be adept at handling various administrative tasks for the CEO and the Flight Department, and help improve and maintain the experience of Tip Top's customers and employees in their interactions with both the CEO and the Flight Department.

About Tip Top Poultry:

Tip Top Poultry a family owned and operated food company that was founded in 1947. We have worked hard to provide "Tip Top" quality service and products to its customers over the past 67 years. We believe that our purpose is to honor God in how we run our business, serve our customers, treat our employees and relate to our vendors. Simply put, "Do unto others as you would have them do unto you." Our core values are Quality, Service and Relationships, which are lived out through a day-to-day culture which values humility, respect, service, disciplined work, and a commitment to excellence. While our corporate office is located in Marietta, Georgia, the CEO/Owner and Flight Department are both based in the Chattanooga area.

Responsibilities:

• Assists CEO with scheduling, calendar management, event planning, meeting coordination, travel arrangements, and shipping of documents and packages

• Handles executive correspondence including coordinating emails and conference arrangements

• As needed, couriers documents or packages between Marietta and Chattanooga

• Coordinates company "swag" inventory and purchasing with corporate office

• Gathers expenses of Flight Department, enters and codes the information into Tip Top's accounting system

• Gathers expenses of Plum Nelly Farming, enters and codes the information into Plum Nelly's accounting system

• Helps to maintain the Flight Department office, supplies, correspondence, and schedule

• Coordinates the Flight Department asset schedule and acts as gatekeeper for travelers

• Provides in advance all pertinent information to our guests for events or anyone flying with us

• Works with flight department to make the level of safety and hospitality is "Tip Top"

• Tracks use (and enters information into relevant online systems) of the plane, recording in detail flight hours, expenses, passengers, and other facts needed

• Provides personal assistance to the CEO from time-to-time, including arrangements for home and pet care while the CEO is traveling

• Acts as a point of contact between executives and internal/external stakeholders

• Prepares and edits documents, reports, and presentations as needed

Requirements:

• Friendly, proactive, highly organized with an attention to detail and accuracy in all work tasks

• Humble, team-player with a desire to serve more than a desire to be served

• Willing to honor Tip Top's culture and core values

• Excellent communication and interpersonal skills

• Strong problem-solving skills

• Proficiency in Microsoft Office and various social media platforms

• Administrative skills at such a level as to be able to provide some basic accounting tasks

• Flexible to adapt to changing priorities and schedules

• Ability to work in a fast-paced environment and manage multiple priorities

• Highly trustworthy and able to handle confidential information with discretion and professionalism

Tip Top Poultry, Inc. is an equal opportunity employer and welcomes candidates from all backgrounds to apply.

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