Senior Administrative Assistant

3 weeks ago


Marietta, United States Aventis Systems Full time

Job Overview:

The Senior Administrative Assistant will provide pivotal administrative support to alleviate the administrative responsibilities of the Chief of Staff. The role involves tasks including calendar management, onboarding and offboarding, data entry, and other administrative duties. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to prioritize tasks in a fast-paced environment.

This role reports directly to the Chief of Staff.

Responsibilities:

Administrative Support:

Filing, organizing, scanning and archiving documents.

Answering phone calls, directing them to the appropriate person or taking messages.

Coordinating and scheduling meetings, appointments, and events.

Supporting various departmental projects by completing various tasks.

Manage personal tasks and projects in support of both CEO and President’s families.

Assist with other ad hoc tasks or projects as needed.

Human Resources Support:

Assist with onboarding new hires.

Assist with offboarding existing employees.

Manage employee birthday and anniversary recognitions.

Coordinate gift purchases for special occasions.

Project manage company events, team building, volunteer efforts, and celebrations.

Engage employees through Slack.

Process Company apparel orders.

Complete lunch and office supply order requests.

Accounting Support:

Assist with data entry of invoices, receipts, and payment details.

Assist with other ad hoc tasks or projects as needed by the Accountant.

Required Skills & Qualifications:

Bachelor's degree or equivalent experience.

2-3 years prior experience in supporting a senior executive or team

Strong organizational and multitasking abilities.

Ability to handle confidential and sensitive information with discretion.

Capacity to work under pressure and meet tight deadlines.

Strong communication skills.

Familiarity with monday.com and Slack is a plus, but not essential.

Estimated Usage of Time

50% Administrative Support

25% Human Resources Support

25% Accounting Support

Work Environment

Aventis Systems’ Warehouse, as well as Remote Work

Monday thru Friday: 8-5PM or 9-6PM

Competitive salary, as well as employer contributed health benefits

Unlimited paid time off

Access to a Company cell phone plan

A seat on an energetic team that collaborates and pushes each other to be better

A fast-paced, but cooperative environment with endless potential for growth

Celebration events for team and Company successes throughout the year



  • Marietta, United States Aventis Systems, Inc. Full time

    Job DescriptionJob DescriptionJob Overview:The Senior Administrative Assistant will provide pivotal administrative support to alleviate the administrative responsibilities of the Chief of Staff. The role involves tasks including calendar management, onboarding and offboarding, data entry, and other administrative duties. The ideal candidate will possess...


  • Marietta, United States Environmental Service Partners Full time

    Job DescriptionJob DescriptionWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative...


  • Marietta, United States Environmental Service Partners Full time

    Job DescriptionJob DescriptionWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative...


  • Marietta, United States Xtrategist Financial LLC Full time

    Job DescriptionJob DescriptionXtrategist CPA firm in Marietta,GA is looking for a Full-Time Administrative Assistant to provide general support to management and office staff in the Tax, Audit, and Consulting departments, as well as day to day administrative support. Xtrategist provides a great opportunity to build your career.RoleThis role will be a minimum...


  • Marietta, United States Big Bear Restoration Full time

    Job DescriptionJob DescriptionBenefits:Bonus based on performanceCompetitive salaryFree uniformsHealth insurancePaid time off Big Bear Restoration is looking for a vibrant and personable Administrative Assistant position who will support the business operations, reception areas, and front-end offices.Administrative assistants must be comfortable with...


  • Marietta, United States Contingent Resource Solutions, LLC Full time

    CRS, a Nesco Resource Company, is seeking candidates for a Finance Admin Assistant position at a manufacturing facility in Marietta. Apply today online for immediate consideration. Apply Now Qualifications: - Strong math skills - At least 2 years of Finance, Administrative, Assistant, Administrative Assistant, Staffing, Office


  • Marietta, United States Searchlogic Recruiting, LLC Full time

    Job DescriptionJob DescriptionConstruction company located in Marietta is looking for their next Administrative Assistant.  This position will work closely with the Operations Manager and assist with light accounting duties and contracts management.   Entry level recent college graduates are encouraged to apply as well as candidates with industry...


  • Marietta, United States Searchlogic Recruiting, LLC Full time

    Job DescriptionJob DescriptionConstruction company located in Marietta is looking for their next Administrative Assistant.  This position will work closely with the Operations Manager and assist with light accounting duties and contracts management.   Entry level recent college graduates are encouraged to apply as well as candidates with industry...


  • Marietta, United States Searchlogic Recruiting, LLC Full time

    Job DescriptionJob DescriptionConstruction company located in Marietta is looking for their next Administrative Assistant.  This position will work closely with the Operations Manager and assist with light accounting duties and contracts management.   Entry level recent college graduates are encouraged to apply as well as candidates with industry...


  • Marietta, United States Oaks Senior Living, LLC Full time

    Job DescriptionJob DescriptionOaks Senior Living is currently recruiting kind hearted Care Partners who have a passion for working with seniors. Our culture centers around a Person Centered Lifestyle with great core values and a dedication to enrich the lives of those we serve . Oaks Senior Living inspires team members to excel, rewards for excellence and...


  • Marietta, United States Edgecare360 LLC Full time

    Job DescriptionJob DescriptionWe are seeking an Executive Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Person must be internet detail oriented, social media savy, and a motivated self starter. Responsibilities:Draft correspondences and other formal documentsPlan and schedule...


  • Marietta, United States Allied Product Solutions Full time

    Job DescriptionJob DescriptionWe are seeking an Office Administrator to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Perform all accounting functions to support other office staffJob Scheduling and production schedulingMaintain and manage multiple email accounts and web...


  • Marietta, United States David Pearson Communities Full time

    Job DescriptionJob DescriptionA Marietta, Georgia based development firm has an immediate opening for a receptionist / administrative assistantResponsibilities:Draft correspondences and other formal documents/spreadsheetsCollect HOA dues & rentsAnswer inbound telephone callsDevelop and implement organized filing systemsPerform all other office...

  • CMA/Supervisor

    6 days ago


    Marietta, United States Oaks Senior Living Full time

    Job DescriptionJob DescriptionPosition Summary:The Shift Supervisor provides hands-on supervision of caregiver staff during their shift, ensure provision of quality resident care, and uphold residence philosophy and resident well-being. The Shift Supervisor will properly assist with scheduled medications to residents in accordance with state regulations and...


  • Marietta, United States MVG | Microwave Vision Group Full time

    COMPANY PROFILEMVG, Inc. is a subsidiary of the Microwave Vision Group, whose headquarters are located in Paris, France. Microwave Vision Group is the largest supplier of antenna measurement systems in the world. MVG, Inc.’s primary client base is in the telecommunications industry, and includes major wireless carriers, handset manufacturers, antenna...


  • Marietta, United States Lockheed Martin Corporation Full time

    Description:Chapter Next - Let Lockheed Martin be the next step in your Journey Back to the workforce! Have you taken some extended time away from your career in support of family or personal obligations? At Lockheed Martin Rotary and Mission Systems (RMS), we understand that sometimes we must pause our professional life to support our family and loved...


  • Marietta, United States Lockheed Martin Full time

    **Description:** Chapter Next - Let Lockheed Martin be the next step in your Journey Back to the workforce\! Have you taken some extended time away from your career in support of family or personal obligations? At Lockheed Martin Rotary and Mission Systems \(RMS\), we understand that sometimes we must pause our professional life to support our family and...


  • Marietta, United States Lockheed Martin Corporation Full time

    Job ID: 665330BR Date posted: Apr. 22, 2024 Program: Chapter Next Returnship Description:Chapter Next - Let Lockheed Martin be the next step in your Journey Back to the workforce! Have you taken some extended time away from your career in support of family or personal obligations? At Lockheed Martin Rotary and Mission Systems (RMS), we understand that...


  • Marietta, United States Oaks Senior Living Full time

    Oaks Senior Living is currently recruiting kind hearted, experienced cooks who have a passion for working with seniors at our newest community, Oaks at West Cobb located in Marietta, GA . Our culture centers around a Person Centered Lifestyle with great core values and a dedication to enrich the lives of those we serve . Oaks Senior Living inspires team...


  • Marietta, Georgia, United States 1950 Spectrum Cir, Marietta, GA 30067, USA Full time

    Friday, April 19, 2024Blue Linx is looking to expand their HR Team in Atlanta. Blue Linx is looking for a Senior Compensation Analyst that will provide advanced analytical and project support designing, delivering, and administering compensation strategies. The Senior Compensation Analyst will have programs including commission calculations, bonus...