Administrative Assistant to Deputy Superintendent

1 week ago

Albany, United States Dougherty County School Systems Full time

Position Type:

Secretarial/Clerical

Date Posted:

11/17/2023

Location:

Central Office

  Additional Information: Show/Hide

November 17, 2023

POSITION: Administrative Assistant to the Deputy Superintendent

LOCATION: Central Office

JOB SUMMARY: The Administrative Assistant, under the direction of the Deputy Superintendent, is responsible for the coordination of all functions of the Deputy Superintendent's office. Assignments may include compiling and analyzing data, coordinating multiple concurrent activities, and interacting with individuals and groups at most levels in the organization.

MINIMUM QUALIFICATIONS:

1. Associate's Degree in Business Office Technology or related field, Bachelor's degree preferred;Five years progressive experience in a school office or related setting;

2. Experience in working with sensitive information regarding students; able to perform duties maintaining confidentiality along with professional demeanor when interacting with parents;

3. Broad knowledge of administrative functions and thorough knowledge of DCSS policies, rules and regulations;

4. Experience in Microsoft and Google Suites;

5. Such alternatives to the above qualifications as the Board may find appropriate.

SKILLS AND ABILITIES:

1. Excellent oral and written communication skills;

2. Ability to collect, sort, prepare and scan documents, and label them for easy identification;

3. Ability to prepare and maintain clear, detailed and complete reports;

4. Excellent human relations skills to work productively and cooperatively with diverse teams;

5. Exemplary organization,planning and time management skills;

6. Ability to perform well under pressure for completing time-sensitive priorities;

7. Demonstrated resourcefulness, ability to solve problems and work independently

8. Demonstrated a high degree of professionalism, including discretion and sensitivity to confidentiality;

9. Ability to ensure that all records are properly updated, and maintained in an accurate and confidential manner;

10. Excellent interpersonal and public relation skills.

PERFORMANCE RESPONSIBILITIES:

1. Provides clerical, administrative and executive level support to the Deputy Superintendent; composes and prepares correspondence, departmental reports and other documents that are sensitive and confidential in nature;

2. Maintains calendar for the Deputy Superintendent; schedules meetings as needed;

3. Performs internal and external office communication: email, voicemail and miscellaneous written correspondence (to include general clerical responsibilities);

4. Greets and assists parents, students, staff and community in person and by telephone, in a courteous, professional, and friendly manner;

5. Communicates with diverse groups; maintains confidentiality; meets deadlines and schedules; working with frequent interruptions, setting priorities; establishes and maintains effective working relationships;

6. Prepares tribunal documentation for distribution;

7. Conducts residency verifications;

8. Facilitates enrollment for incoming students;

9. Processes and tracks requests for out-of-state field trips and school fundraisers in accordance with board policy;

10. Screens and routes incoming telephone calls;

11. Makes travel arrangements including accommodations, rental cars, and airline reservations;

12. Reviews expense reports for completeness/submits for reimbursement;

13. Files, makes copies, and performs other general administrative support;

14. Receives, sorts and distributes office mail;

15. Organizes, maintains and updates confidential, specialized and technical files; ensures accuracy and completeness of the files, email, scan, and file all necessary paperwork related to the office of the Deputy Superintendent;

16. Reviews, edits and formats draft correspondence; finalizes materials ensuring completeness, accuracy, compliance with policies and procedure;

17. Gathers and merges data to complete annual local, state, and federal reports as needed;

18. Assists the Deputy Superintendent with a variety of responsibilities and special projects;

19. Perform other duties as assigned.

REPORTS TO: Deputy Superintendent

SALARY RANGE: Twelve-month annual contract. Competitive salary and excellent benefits.

APPLICATION DEADLINE: Review of applicants will begin on December 1, 2023 and will continue until the position is filled.

INTERESTED APPLICANTS SHOULD APPLY ONLINE.

THE DOUGHERTY COUNTY SCHOOL SYSTEM DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, RELIGION, AGE, SEX, NATIONAL ORIGIN OR DISABILITY

The System reserves the right to waive any qualifications or other provisions of this advertisement by statute or regulations.

Dougherty County School System uses the AppliTrack system from Aspex Solutions to manage employment applications online.

About Us

The Dougherty County School System is a leading catalyst and advocate for public education in Southwest Georgia. It's the largest school system in the second congressional district. The school district has 22 schools (14 elementary, 4 middle and 3 high schools, and 1 alternative middle/high school),4 learning centers and the Commodore Conyers College & Career Academy. All schools are accredited by Cognia. The DCSS offers a competitive salary and benefits package.

Dougherty County is recognized for its quail and duck hunting, fishing, the Flint River and many cypress swamps. The County has a population of approximately 90,000. Our County has two institutions of higher education, Albany State University and Albany Technical College. Notable points of interests include the Albany Museum of Art, the Flint RiverQuarium, the Albany Civil Rights Institute, the Parks at Chehaw, Radium Springs Gardens, and Thronateeska Heritage Center, which includes the Museum of History, Wetherbee Planetarium, and the Science Discovery Center. Dougherty County is a short drive to Atlanta, the Georgia coast, as well as the Florida Gulf Coast beaches.

Important Note

This document provides descriptive information about the above The Dougherty County School System position. Work actually performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content of and qualifications for this position. The Dougherty County School System reserves the right to make changes to this document as deemed necessary without providing advance written notice.

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