Administrative Assistant

3 weeks ago

Albany, United States New York State Civil Service Full time

NY HELP Yes

Agency Senate, NYS

Title Administrative Assistant

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 09

Bargaining Unit M/C - Managerial/Confidential (Unrepresented)

Salary Range From $40000 to $50000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Unclassified Service

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 35

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 80 South Swan Street

City Albany

State NY

Zip Code 12247

Minimum Qualifications The most ideal candidate will have the following skills and competencies:•Excellent verbal, written, and organizational skills – including strong presentation skills•Strong interpersonal skills with the ability to manage sensitive and confidential information with tact, professionalism, and diplomacy•Proactive and independent with the ability to take initiative•Excellent time management skills with a proven ability to meet deadlines•Adept with a variety of multimedia training platforms and methods•Ability to take on and manage competing priorities•Prior legislative internship experience a plusMinimum Qualifications Include:•Bachelor’s Degree•Proficiency with Microsoft Office Suite and related program software•Experience with social media marketing techniques, platforms, and how to increase number of users/followers a plus

Duties Description The New York State Senate’s Student Programs Department is seeking a discrete, detail-oriented individual with strong problem-solving skills to join their team as an Administrative Assistant. The Administrative Assistant will perform administrative tasks and services to support effective and efficient operations of the Student Programs Department, providing high-level support to the Director of Student Programs, Deputy Director of Student Programs, and Work-Based Learning Program Director. In this dynamic role, you will wear multiple hats:Administrative Contributions:•Answer frequently asked questions from applicants and internship program participants relative to standard policies, hiring processes, etc.•Maintain the integrity and confidentiality of files, records, and information that pertains to program applicants and participants•Manage supply ordering•Perform other duties as assignedParticipant Onboarding Contributions: Assist with multiple aspects of the program’s onboarding process including, but not limited to:•Assist with the acceptance and notification process for program applicants•Track and maintain a spreadsheet of applicant information •Assist managers with new hire orientation, including program scheduling and reserving spaceWebsite and Social Media Contributions:•Regularly update all program information provided on Student Programs website•Manage and update social media content to promote and provide program descriptions, applications, videos, and highlight students’ accomplishments •Assist with expanding social media presence through increased post volume and strategic posts that increase the number of users and post reachStudent Programming Contributions: Assist with multiple programmatic aspects, including:•Process required participant paperwork through the course of the program•Assist Senate Fellows and Session Assistants with housing and program related questions•Provide support with the Model Legislative Session component•Communicate to program participants with reminders for seminars, assignments, and timesheet deadlines

Additional Comments This is a full-time position, Monday through Friday, 9:00 AM to 5:00 PM. Salary range is $40,000 to $50,000, commensurate with education and experience.Interested candidates should submit a cover letter and resume to jobs@nysenate.gov. Submissions that do not include both will not be considered.As there are multiple openings at the NYS Senate for an Administrative Assistant, please specify you are applying for the position in Student Programs.This recruitment will remain open until filled. Due to the volume of applications, we will not be able to respond to each applicant.The NYS Senate offers a comprehensive and competitive benefits package that includes a health and wellness in the workplace program that you and your family can benefit from:•Dental insurance•Employee assistance program•Flexible spending account•Health insurance•Life insurance•Paid time off•Parental leave•Retirement plan•Sick time•Tuition reimbursement•Vision insurance•Wellness ProgramThe New York State Senate is an Equal Opportunity employer that values a diverse and equitable workplace. We do not permit discrimination based on race, age, creed, color, religion, gender/sex, military status, sexual orientation, marital status, familial status, national origin, predisposing genetic characteristics, or physical or mental disability, domestic violence victim status, arrest/criminal conviction record, pregnancy and related conditions, gender identity or expression, sexual harassment, immigration status, or hair texture or protective hair styles.

Some positions may require additional credentials or a background check to verify your identity.

Name Hiring Coordinator

Telephone n/a

Fax n/a

Email Address jobs@nysenate.gov

Address

Street 80 South Swan Street

City Albany

State NY

Zip Code 12247

Notes on Applying Interested candidates should submit a cover letter and resume to jobs@nysenate.gov. Submissions that do not include both will not be considered.

  • Administrative Assistant

    3 weeks ago

    Albany, United States Walrath Recruiting Inc Full time

    Salary: $45k-$65kJob Title: Administrative AssistantLocation: Albany, NYCategory: AdministrativePosition Type: Full-time, PermanentDescription: Our client is currently seeking an Administrative Assistant to join their team. This is a full-time, permanent position.Responsibilities Include: Manage meeting schedules, appointments, and coordinate travel...

  • Administrative Assistant

    1 month ago

    Albany, United States Walrath Recruiting, Inc. Full time

    Salary: $45k-$65kJob Title: Administrative AssistantLocation: Albany, NYCategory: AdministrativePosition Type: Full-time, PermanentDescription: Our client is currently seeking an Administrative Assistant to join their team. This is a full-time, permanent position.Responsibilities Include:· Manage meeting schedules, appointments, and coordinate travel...

  • Administrative Assistant

    4 weeks ago

    Albany, New York, United States Health Research Full time

    Job DescriptionWe are seeking an Administrative Aide to provide administrative support for the Bureau Director and Assistant Director and other staff within the AIDS Institute's Bureau of HIV/AIDS Epidemiology.The successful candidate will provide administrative support, including managing the Bureau Director's calendar, coordinating schedules and Bureau...

  • Administrative Assistant

    1 month ago

    Albany, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a contract to permanent employment opportunity for an Administrative Assistant in Albany, New York. This role functions within the industry, where you will be expected to facilitate office operations through a range of administrative tasks. The workplace environment demands a detail-oriented individual with...

  • Administrative Assistant

    1 month ago

    Albany, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering an opportunity for an Administrative Assistant in Membership Services in Albany, New York. The role involves assisting our team with various administrative tasks and customer service in a bustling workspace. This role is a short-term contract employment opportunity. Responsibilities: • Engage in email and...

  • Administrative Assistant

    2 weeks ago

    Albany, United States StateJobsNY Full time

    The most ideal candidate will have the following skills and competencies: • Excellent verbal, written, and organizational skills - including strong presentation skills • Strong interpersonal skills with the ability to manage sensitive and confidential information with tact, professionalism, and diplomacy • Proactive and independent with the ability to...

  • Administrative Assistant

    3 weeks ago

    Albany, United States Thrivent Financial Full time

    Summary This position provides administrative support to Paula-Christie Heighton. This role is critical to our member experience and requires a friendly, upbeat demeanor. The incumbent supports the daily operations of the practice, including, but not limited to: answering the phones, meeting/greeting members, handling/distributing postal mail and practice...

  • Administrative Assistant

    1 month ago

    Albany, United States New York State Center for Recruitment & Public Service Full time

    The Center for Recruitment & Public Service at the NYS Office of General Services is seeking applicants for an exempt class Administrative Assistant position. The incumbent will support the appointments process for applicants to jobs as well as for candidates to board and commission positions. The Administrative Assistant will work as part of the...

  • Administrative Assistant

    3 weeks ago

    Albany, United States Mann Dental Care Full time

    Benefits: 401(k) matching Bonus based on performance Paid time off Training & development Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this pivotal role, you will be our office's backbone, ensuring it has all the information...

  • Administrative Assistant

    3 weeks ago

    Albany, United States StateJobsNY Full time

    Three years of relevant experience required. Experience in a government setting, especially handling confidential information, is strongly preferred. Duties Description The Center for Recruitment & Public Service at the NYS Office of General Services is seeking applicants for an exempt class Administrative Assistant position. The incumbent will support the...

  • Administrative Assistant

    3 weeks ago

    Albany, United States Nexus Staff Inc. Full time

    *** NO C2C ***Job Title: Administrative AssistantEmployment Type: Contract Work Hours: 37.5 hrs./weekWork site: 100% Onsite Location: One Commerce Plaza, Albany, NYJob Duration: 2 YearsResume Submission Deadline: 11/13/2024Minimum Candidate Qualifications: a. Three-years' experience working directly for a person in an executive position as an administrative...

  • Administrative Assistant

    6 days ago

    Albany, United States AppleOne Full time

    Job DescriptionJob DescriptionSeeking an Administrative Assistant looking to join a reputable and thriving company in the Capital Region! This position will come with several perks including flexibility, convenient location, competitive pay and a comprehensive benefits package at the start of employment. Responsibilities - Manage meeting schedules,...

  • Administrative Assistant- Not for Profit

    5 days ago

    Albany, United States Fusco Personnel Inc. Full time

    ADMINISTRATIVE ASSISTANT NOT FOR PROFIT Fusco Personnel is currently recruiting for an experienced and resourceful Administrative Assistant to support our clients’ day-to-day needs. This is a FT Direct Hire position in Albany, NY. The successful candidate will report directly to the CEO and manage a range of responsibilities to ensure the execution and...

  • Administrative Assistant

    3 weeks ago

    Albany, United States Staff Today Full time

    Job DescriptionJob DescriptionHealth Advocates Network is currently seeking a Administrative Assistant to work at a facility in Albany , New York. These are registry positions with our company.Pay Rate: $22 / hour*W2Shift details:M/F, 8: 30-4: 30Duties of this position will include: •Assisting with the overall administration of the statewide training...

  • Administrative Assistant

    2 weeks ago

    Albany, United States Staff Today Full time

    Job DescriptionJob DescriptionHealth Advocates Network is currently seeking a Administrative Assistant to work at a facility in Albany , New York. These are registry positions with our company.Pay Rate: $24 / hour*W2Shift details:M/F, 8: 30-4: 30Duties of this position will include: •Assisting with the overall administration of the statewide training...

  • Administrative Assistant

    1 month ago

    Albany, United States Country Supplier Full time

    Job Opportunity at Country SupplierWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Country Supplier Corporate Office in Albany.The successful candidate will be responsible for maintaining and managing all licensing needs for the Company, ensuring compliance with local, state, and federal laws. This includes...

  • Administrative Assistant

    5 days ago

    Albany, United States A1 Coupling & Hose Full time

    Benefits: 401(k) 401(k) matching Dental insurance Health insurance Opportunity for advancement Paid time off Training & development Job Summary A1 Coupling & Hose is looking for a talented Administrative Assistant to join our team! you will be responsible for supporting an Administrative Professional to help them stay organized and complete tasks that allow...

  • Legal Administrative Assistant

    1 month ago

    Albany, United States The Colwell Law Group, LLC Full time

    Administrative Assistant - Located on-site in Albany, NY • Growth, growth, and more growth! • Ongoing legal training for attorneys and legal support staff! • A collaborative team! • Summer Friday schedules! • A focus on work-life balance! • Competitive salaries, incentives, and bonus structure! • Career advancement opportunities! Employee...

  • Administrative Assistant

    3 weeks ago

    Albany, United States Staff Today Full time

    Job DescriptionJob DescriptionHealth Advocates Network is currently seeking a Administrative Assistant to work at a facility in Albany , New York. These are registry positions with our company.Pay Rate: $22 / hour*W2Shift details:M-F 37.5 hrs per week, 9AM-5PM1. Minimum Candidate Qualifications:The candidate must have a minimum of: a....

  • Senior Administrative Assistant

    3 weeks ago

    Albany, United States Center for Internet Security Full time

    Provide administrative support services to the Senior Leadership Team, Executive Team, and respective program area(s) and staff. Completes a broad variety of administrative tasks including:Managing an active calendar of appointments. Completing expen Administrative Assistant, Administrative, Senior, Assistant, Technology