Executive Team Assistant

4 weeks ago


Newport Beach, United States UBS Full time

Your role

* Ensure efficient operation by managing Executive's calendar, making travel arrangements, and scheduling meetings
* Answer and field phone calls, emails, and other correspondence
* Create and maintain filing systems and databases for the executive leadership team
* Manage LinkedIn profile / create posts for Executive
* Prepare presentations, materials, and agendas for meetings
* Monitor and maintain supplies, equipment, and stationery
* Assist with special projects as needed
* Offer general support to other employees and departments when necessary
* Maintain travel itineraries, prepare expense reports, and manage reimbursement process

Join us

At UBS, we embrace flexible ways of working when the role permits. We offer different working arrangements like part-time, job-sharing and hybrid (office and home) working. Our purpose-led culture and global infrastructure help us connect, collaborate, and work together in agile ways to meet all our business needs.

From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that it's our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together we're more than ourselves. Ready to be part of #teamUBS and make an impact?

Your expertise

* The ideal candidate is an independent self-starter who is capable of multi-tasking in a fast-paced environment
* To be successful in this role, you should have excellent communication and organizational skills, as well as an understanding of office protocols and procedures
* You should also be a team player with the ability to take initiative and work autonomously
* Strong knowledge of Microsoft Office (Word, Powerpoint, Excel, Outlook), videoconference/virtual collaboration platforms (e.g., Zoom, Microsoft Teams)

About us

UBS is the world's largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors..

We have a presence in all major financial centers in more than 50 countries.


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