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Executive Assistant

4 months ago

Newport Beach, United States Leapros, Inc. Full time

Leapros strategically links employers and professionals through innovative workforce solutions and transformative technology that catalyze growth for impact. We are a trusted workforce solutions partner, offering customized recruitment and interim staffing solutions, as well as innovative resources designed to empower employers and professionals to accomplish their hiring and career objectives. Operating on a national platform, our areas of concentration include finance and accounting, information technology and engineering, human resources and administration, sales and marketing, supply chain and operations. Whether you are a talented professional or a company looking for a talented professional, we welcome you to take a leap with us


CLIENT PARTNER PROFILE & VALUE PROPOSITION: Our client, a specialized investment firm in Newport Beach, CA, is seeking an Executive Assistant to the CEO. Their core team is dedicated to specific sectors within industrial manufacturing and services, distribution, healthcare, business and financial services, technology, consumer, and energy.


SUMMARY: This position reports directly to the CEO/President with exposure to high-profile clients and other executives. We are seeking an experienced and highly organized Executive Assistant with strong communications skills to provide exceptional support to executives. If you thrive in a dynamic and fast-paced environment, possess extraordinary organizational skills, and have a proven track record of supporting C-suite executives, we invite you to apply. The role is a full-time, in-office position located in Newport Beach.


Duties:

  • Communicates with all key executives, drafting and editing client contracts, memos, marketing materials, and other communications with meticulous attention to detail.
  • Reviews legal documents and contracts: responsible for creating, analyzing, and monitoring contract terms.
  • Manages executive calendar, scheduling meetings, coordinating appointments, and booking travel arrangements for the President and other team members when needed.
  • Handles all incoming telephone calls for CEO and manages personal contacts in a professional and courteous manner. Responds to inquiries and prepares correspondence on behalf of the CEO, exercising discretion and professionalism.
  • Prioritizes and adjusts to fluctuating demands to ensure urgent, high priority matters are handled in a timely manner and anticipates the needs of the President, handling tasks with efficiency and discretion.


Requirements:

  • 5 or more years of recent experience supporting C-Suite and senior level executives.
  • Bachelor's degree strongly preferred.
  • Exceptional verbal and written communication skills, and high proficiency with Microsoft applications are a must.
  • Ability to prioritize and handle multiple tasks with impeccable attention to detail.
  • Demonstrated ability to act with integrity and discretion when handling confidential information


PAY TRANSPARENCY: A reasonable estimate of the available {annual or hourly} pay scale for this position is: $90-120K plus bonus. The actual compensation offered may vary depending on qualifications and other factors essential to the performance of duties and is determined by the hiring authority.


At Leapros, we are committed to our core values and guiding ethical principles, to conducting business in a non-discriminatory manner, and to operating in strict compliance with applicable federal and state laws pertaining to Equal Employment Opportunity. This commitment enhances our ability to conduct business with the highest level of integrity, solidifying our position as the most trusted workforce solutions partner. To learn more about Leapros or to speak with one of our recruitment partners, call 866-920-LEAP or visit our website at www.leapros.com.