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Office Support

4 months ago

Devens, United States Ricoh Americas Corporation Full time

Come Create at Ricoh

If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.

Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information--how it is collected, stored, managed, and shared--to unlock the potential in every organization. We deliver services and technologies that inspire our customers' success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.

Invest in yourself

At Ricoh, you can:

* Choose from a broad selection of medical, dental, life, and disability insurance options.
* Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.
* Augment your education with team member tuition assistance programs.
* Enjoy paid vacation time and paid holidays annually.
* Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.

POSITION PROFILE

Provides operations functions in one or all of the following areas: operates high volume duplicating, production, sorting, mailing, or binder equipment, performs 2D & 3D printing and reprographic copying tasks, ships and receives product and supplies, sorts, distributes and handles incoming and outgoing mail/faxes, as well as applies necessary postage. Provides copier maintenance and/or repair of customer site equipment. May also perform bindery, QC and final check, inspection of finished goods, housekeeping/Hospitality, file services, call center representative, and reception, etc. May perform various building support functions related to meeting set ups and light maintenance. Note: Due to the higher level of presentation and telephone skills needed to perform well as temporary/occasional receptionist duties, employees performing this function are considered to be Senior On-Site Services Specialists. This position reports directly to the Site Manager, Site Supervisor or Assistant Site Manager, depending on site personnel configuration.

JOB DUTIES AND RESPONSIBILITIES

* Assists in the coordination of work assignments to meet specific deadlines and service deliverables.
* Runs high volume/production mail and copy machines
* Ensures convenience copiers are working properly, checking for quality via daily inspections. Clears paper jams and informs technicians of specific problems.
* Perform basic equipment troubleshooting and escalate calls to technicians
* Performs setup of equipment as prescribed by the customer (toner add, stocks paper, etc)
* Performs duties of scanning and /or imaging documents
* Maintains records for management reports and inventories of supplies needed.
* Distributes office supplies, and mail to company personnel and/or designated drop-off points as required.
* Calculates charges for jobs performed and maintains logs and may generate reports.
* Responds to and coordinates all service calls required by customer.
* May perform filing duties in conjunction with specific customer requests.
* Maintains daily meter and service logs.
* Answers customer questions regarding status or feasibility of job requests.
* Ensures upkeep of convenience copier areas by keeping neat and well stocked.
* Performs duties related to the shipping of materials.
* Performs duties related to the receiving of materials.
* Orders paper, toner and other supplies per site par levels.
* May perform shipping, receiving and movement of cartons in a mailroom type environment
* Performs filing duties, which may include 'purging' and archiving old documents.
* Understanding of Ricoh Services Portfolio & Technology
* Ensures data for Ricoh MOR, SPG and job logs are captured
* Performs other duties as assigned.
* Understand, sort and mail the daily invoices and letters. Handle the incoming and outgoing UPS and FedEx deliveries. Must maintain excellent customer relations with the customers and site contact. Assists in the coordination of work assignments to meet specific deadlines and service deliverables.
* Runs high volume/production mail and copy machines
* Ensures convenience copiers are working properly, checking for quality via daily inspections. Clears paper jams and informs technicians of specific problems.
* Perform basic equipment troubleshooting and escalate calls to technicians
* Performs setup of equipment as prescribed by the customer (toner add, stocks paper, etc)
* Performs duties of scanning and /or imaging documents

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job.