Executive Assistant to the CEO
2 weeks ago
The Executive Assistant to the CEO is responsible for performing advanced administrative duties, often involving matters of a confidential and highly sensitive nature. This position will act as the first point of contact for the CEO, overseeing a complex calendar and schedule, screening and directing incoming phone calls, and liaising with internal staff, management, and Board Members as well as external business contacts on the CEO's behalf.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Support the CEO and senior management team with administrative needs, i.e., calendar management (arranges meetings, appointments, conference calls) and answers/screens incoming phone calls. Performs other duties related to maintaining individual schedules, coordination of travel arrangements, conference registrations, etc.
- Assist in administrative and strategy duties with CEO to augment programs.
- Oversee administration duties and office management of the company as directed by the CEO
- Oversee general managerial and related duties related to strategic programs and map follow-up initiatives and collaborative relationships/programs.
- Keep meeting minutes as requested by the President & CEO
- Schedules and coordinates advisory board meetings (SAB/BOD).
- Prepare and format Word documents, Excel, and PowerPoint slides.
- Assist as needed with the compilation and production of materials to support FDA submissions, Board meetings, SAB meetings etc.
- Interact with the Board of Directors, SAB, and high-level KOL's as needed
- Prepare and process departmental paperwork, including non-routine correspondence, contracts, and detailed reports.
- Prepare, review, and edit communications/documents on behalf of the CEO
- Assist the CEO with budget preparation and review
- Manage relationships with consultants, partners, and outside colleagues as directed by the CEO
- Serve as a backup to other admin staff when they are out of the office
- Manage catering needs for company functions, and assist with coordination of company social events.
- Other duties as assigned
QUALIFICATIONS:
- Bachelor's degree preferred
- 5+ years of administrative experience supporting more than one individual, Biotech and/or Pharmaceutical experience a plus
- Strong computer literacy skills; proficient in Microsoft Outlook, Word, Excel and PowerPoint
- Strong organizational skills and keen attention to detail
- Ability to prioritize, manage multiple time-sensitive tasks, problem-solve and operate in a fast-paced environment
- Excellent verbal and written communication skills
- Strong multi-tasking and organization skills.
- Strong interpersonal skills and a confident personality
- Ability to work individually and collaboratively
-
Executive Assistant
2 weeks ago
Framingham, United States TLC Full timeSign on Bonus $1,500 Housing resources can be shared. ASL proficiency required. Acting as office manager for CEO and COO, with tasks potentially spanning to encompass 20 buildings in 3 locations, manage all business-related tasks; such as, creating r Executive Assistant, Executive, Assistant, Office Manager, Education, Business Services
-
Executive Administrative Assistant
2 weeks ago
Framingham, United States TJX Full timeDiscovery is at the core of everything we do - whether it's a great value, incredible style, or building long-lasting partnerships with people around the world. That's what makes TJX different. You can find it all across our brands: TJ Maxx, Marshall Administrative Assistant, Executive, Administrative, Assistant, Retail
-
Executive Assistant
2 weeks ago
Framingham, United States Racetrac Petroleum, Inc. Full timeRaceTrac Company Overview Job Description: The Executive Assistant & Office Manager will wear many hats with an emphasis on providing administrative support to the executive team, overseeing the seamless operations of the office, and ensuring a well-organized, efficient, and welcoming work environment for employees and guests. Responsibilities: * Provide...
-
Outside Sales Representative
4 weeks ago
Framingham, United States The Highlander Group LLC Full timeJob DescriptionJob DescriptionOutside Sales RepresentativeSpend your work week in an exciting and fast paced envrionment, not at your desk! As a member of our sales team, you’ll meet with customers and help them solve their problems with products and services you’re excited to deliver with intergrity. With territories across the US, grow your sales...
-
Account Executive-Sales
2 weeks ago
Framingham, United States Automotive Elegance Full timeJob DescriptionJob DescriptionSalary: Account ExecutiveAbout UsWhat distinguishes Automotive Elegance in the Paint Protection Film industry can be summed up in oneword: QUALITY. We pride ourselves on superior quality and personal attention to detail. Thiscommitment to quality & customer service is also central to our sales efforts as we sell with...
-
Administrative Assistant
1 week ago
Framingham, United States Creative Cove Inc. Full timeOur Boston based retail client is looking for an Administrative Assistant with 5+ years' experience supporting high level Executives. This role is onsite 2-3 days and week and three months to start.• Provides diversified administrative assistance to Executive• Maintains very busy calendars, schedules and makes arrangements for meetings and conferences•...
-
Administrative Assistant
1 week ago
Framingham, United States Creative Cove Inc. Full timeOur Boston based retail client is looking for an Administrative Assistant with 5+ years' experience supporting high level Executives. This role is onsite 2-3 days and week and three months to start.• Provides diversified administrative assistance to Executive• Maintains very busy calendars, schedules and makes arrangements for meetings and conferences•...
-
Administrative Assistant
1 week ago
Framingham, United States Creative Cove Inc. Full timeOur Boston based retail client is looking for an Administrative Assistant with 5+ years' experience supporting high level Executives. This role is onsite 2-3 days and week and three months to start.• Provides diversified administrative assistance to Executive• Maintains very busy calendars, schedules and makes arrangements for meetings and conferences•...
-
Assistant General Counsel
1 week ago
Framingham, United States Ameresco Full timeAmeresco, Inc. (NYSE:AMRC) is a leading cleantech integrator and renewable energy asset developer, owner and operator. Our comprehensive portfolio includes energy efficiency, infrastructure upgrades, asset sustainability and renewable energy solutions delivered to clients throughout North America and Europe. Our solutions range from upgrades to facility's...
-
Quality Manager
1 week ago
Framingham, United States The Fountain Group Full timeCore Responsibilities include: Investigating and writing deviations, laboratory investigations, CAPAs, Tasks, Effectiveness reviews, and audit observation responses. Define and implement CAPAs, tasks, and effectiveness reviews with the assistance of QC Management Manage / own CCRs and liaise with functional QC units for work execution Conduct self-inspection...
-
Assistant General Counsel
6 days ago
Framingham, United States Ameresco Inc Full timeAmeresco, Inc. (NYSE:AMRC) is a leading cleantech integrator and renewable energy asset developer, owner and operator. Our comprehensive portfolio includes energy efficiency, infrastructure upgrades, asset sustainability and renewable energy solutions delivered to clients throughout North America and Europe. Our solutions range from upgrades to facility’s...
-
Mechanical Design Engineer
5 days ago
Framingham, United States The Fountain Group Full timeOnsite PositionDescription: Develop process design basis, including sizing and selection of equipment, mass balance, URS and instrumentation for control of robust processes. Provide input to industrialization strategies and rationale for critical process parameters. Subject Matter Expert (SME) for development and validation, health authority inspections, and...
-
Mechanical Design Engineer
16 hours ago
Framingham, United States The Fountain Group Full timeOnsite Position Description: Develop process design basis, including sizing and selection of equipment, mass balance, URS and instrumentation for control of robust processes. Provide input to industrialization strategies and rationale for critical process parameters. Subject Matter Expert (SME) for development and validation, health authority inspections,...
-
Assistant Brand Manager
1 week ago
Framingham, United States Staples, Inc. Full time**Staples is business to business**. You’re what binds us together. Our merchandising team aims to deliver the best value and selection to our customers through products, services and solutions all centered around our customers’ needs. We are driven by customer insights and analytics to bring products and solutions to market seamlessly. We’re...
-
Administrative Assistant
1 month ago
Framingham, United States South Middlesex Opportu Full timeJob DescriptionJob DescriptionSUMMARY Provide administrative and client support for the Behavioral Healthcare’s outpatient clinic in Framingham and Marlborough. Assist Office Manager in managing administrative training and coverage. Act as client liaison in addressing and/or resolving client billing and service issues. Greet and check-in clients and...
-
Director of Operations
2 weeks ago
Framingham, United States Jack's Abby Brewing Full timeJob Title: Director of Operations Reports to: CEO Direct Reports: Warehouse Lead, Senior Production Administrator, Analyst, Operations Admin Jacks Abby Brewing is recruiting a Director of Operations to oversee its growing Operations Team. Jacks Abby was founded in 2011 by three brothers, Jack, Eric and Sam Hendler and is still family owned to this day. We...
-
Director of Operations
1 month ago
Framingham, United States Jack's Abby Brewing Company Full timeJob Title: Director of OperationsReports to: CEODirect Reports: Warehouse Lead, Senior Production Administrator, Analyst, Operations AdminJack’s Abby Brewing is recruiting a Director of Operations to oversee its growing Operations Team. Jack’s Abby was founded in 2011 by three brothers, Jack, Eric and Sam Hendler and is still family owned to this day. We...
-
Director of Operations
4 weeks ago
Framingham, United States Jack's Abby Brewing Company Full timeJob Title: Director of OperationsReports to: CEODirect Reports: Warehouse Lead, Senior Production Administrator, Analyst, Operations AdminJack’s Abby Brewing is recruiting a Director of Operations to oversee its growing Operations Team. Jack’s Abby was founded in 2011 by three brothers, Jack, Eric and Sam Hendler and is still family owned to this day. We...
-
Director of Operations
4 weeks ago
Framingham, United States Jack's Abby Brewing Company Full timeJob Title: Director of OperationsReports to: CEODirect Reports: Warehouse Lead, Senior Production Administrator, Analyst, Operations AdminJack’s Abby Brewing is recruiting a Director of Operations to oversee its growing Operations Team. Jack’s Abby was founded in 2011 by three brothers, Jack, Eric and Sam Hendler and is still family owned to this day. We...
-
Administrative Assistant
4 days ago
Framingham, Massachusetts, United States Jobs for Humanity Full timeJob Description Administrative Assistant This is a contract opportunity. This is a hybrid opportunity. About this position The Administrative Assistant will provide advanced administrative support to a Vice President and two Associate Vice Presidents within the Global Talent Management team. This role requires a comprehensive understanding of...