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Secretary

4 months ago

Webb City, United States Webb City R-7 School District Full time
TERMS OF EMPLOYMENT: 10 months; Beginning school year 24-25 and for future terms.

QUALIFICATIONS
  1. High School Diploma or equivalent
  2. General knowledge of office practices and procedures
  3. Computer experience; basic knowledge of and ability to use Microsoft Word and Excel
  4. Excellent communication skills, ability to work with students, staff and general public in a friendly, diplomatic and efficient manner. Answer the phone, direct and assist callers.
  5. Excellent written skills; ability to edit routine correspondence for spelling and grammar.


JOB SUMMARY

The Secretary will impact the educational process by providing a wide variety of support to the assigned administrator. He/she will convey information regarding building functions and procedures; ensure efficient operation of support functions and assist in coordinating assigned projects and site activities.

REQUIRED EXPECTATIONS
  • Be punctual and have consistent and regular attendance.
  • Ensure the safety and well-being of each child by responding to their emotional, social and physical needs, as well as their education needs.
  • Supports the mission of the Webb City R-7 School District.
  • Supports the value of education.
  • Complies with the privacy rights of students; safeguards confidential and/or sensitive information.
  • Utilize developmentally appropriate practice and best practice methods at all times.
  • Be warm and nurturing with students.
  • Be customer service oriented and professional.
  • Provide excellent customer service according to the standard of the District.
  • Works to meet goals of the department and District with a spirit of cooperation.

ESSENTIAL JOB FUNCTIONS

The duties of the Occupational Therapist will include, but are not limited to the following:
  • Perform work as secretary to the building Principal and Assistant Principal.
  • Assist in enrollment of new students.
  • Ensure student(s) are properly enrolled in the student information system; recording all required information.
  • Greet all visitors to the building in a courteous manner; assess the nature of the visit, directing them appropriately.
  • Maintain student and enrollment records.
  • Maintain student attendance in the student information system.
  • Research discrepancies in student attendance as needed (i.e. ensure the balancing of monthly and yearly reports, etc.).
  • Answer phone and direct calls.
  • Maintain various filing systems, such as: attendance records for students and staff, lunch records, enrollment records, policies and procedures.
  • Sorts and distributes mail.
  • Receives and delivers messages to students and staff.
  • Procures supplies and materials for the purpose of maintaining availability of required items.
  • Maintains inventory records for the building.
  • Monitor and maintain operation and maintenance of office equipment (i.e. copiers, etc.).
  • Process a wide variety of documents and materials (i.e. requisitions, purchase orders, travel reimbursements, time sheets, work orders, etc.).
  • Model positive behavior for students (i.e. inter-personal communication, processes, social interactions, etc.) for the purpose of providing educational and life skills training.
  • Demonstrate professionalism and appropriate judgment in behavior, speech, dress and appropriate professional manner for the work setting.
  • Demonstrates effective human relations and communication skills.
  • Adheres to good safety practices.
  • Ability to understand and adhere to all District rules, regulations and policies.
  • All other duties as required or assigned.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to:
  • stand, walk, sit and talk/hear;
  • occasionally required to reach with hands and arms; stoop, kneel, crouch or crawl;
  • occasionally push, pull or lift up to 50 lbs; and
  • be able to see, including close, distance and depth perception.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.