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City Secretary

3 months ago

Haltom City, United States Haltom City Full time
Job DescriptionJob Description

Located in the Dallas-Fort Worth metroplex, Haltom City seeks a proven leader and public sector professional to serve as our next City Secretary. Appointed by the City Council, this position provides administrative assistance to the Haltom City Mayor and City Council, is responsible for providing meeting notices and documenting council attendance; maintains the City's official records; oversees the issuance of municipal licenses; administers and coordinates elections activities; supervises assigned personnel and performs other related duties as assigned. Haltom City's charter requires the City Secretary to live within Tarrant County within six months of being appointed to the position.

Examples of Duties

  • Schedules, coordinates, attends and records City council meetings and/or other assigned committee meetings; submits City Council meeting minutes for approval by the City Manager and City Council.
  • Prepares and coordinates the publication of meeting agendas, legal notices and advertisements; ensures the timely publication of all legal notices.
  • Drafts, types, records, prepares, and maintains various types of correspondence, reports, and/or surveys as required by the Mayor and City Council.
  • Maintains custody of the City Seal; attests and oversees the maintenance of all official municipal records including ordinances, resolutions, contracts, agreements, and meeting minutes.
  • Oversees the filing of ordinances and resolutions on behalf of the City Council; coordinates the codification of ordinances into the City's Municipal Code.
  • Processes petitions for initiatives, referendums, and/or recall proceedings as necessary.
  • Administers the issuance of municipal and/or regulatory licenses in accordance with applicable ordinances, codes, and regulations.
  • Responds to public inquiries; processes records requests and provides information to external parties and the media.
  • Coordinates the City's election activities; verifies candidate applications/petitions; files/maintains candidate financial statements; administers the Oath of Office to public officials.
  • Hires, trains, supervises, and evaluates the performance of assigned personnel; ensures compliance with procedures.
  • Participates in the preparation and administration of assigned budget and monitors departmental expenditures.
  • Coordinates departmental activities with other City departments and outside agencies.

Qualifications

  • Bachelor's Degree in Public Administration or related field, five years experience working in the capacity of City Secretary; or an equivalent combination of education and experience.
  • Certification as a Certified Municipal Clerk is required.


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