Legal Secretary

2 months ago

Garden City, United States Quantitative Systems Full time
Job DescriptionJob Description

Office Manager/Secretary

Location: Garden City, Long Island

Position: Office Manager/Secretary

Company: Boutique Law Firm

About Us: We are a reputable boutique law firm located in the heart of Garden City, Long Island. Our firm is dedicated to providing top-notch legal services to our clients, and we pride ourselves on our professional and supportive work environment.

Job Summary: We are seeking a highly organized and experienced Office Manager/Secretary to join our team. The ideal candidate will have prior experience working in a law firm and be local to the Garden City area. This role is essential to the smooth operation of our office, ensuring that administrative tasks are efficiently handled and that our attorneys have the support they need to succeed.

Responsibilities:

  • Office Management:

    • Oversee daily office operations to ensure efficiency and productivity.
    • Maintain office supplies inventory and order as necessary.
    • Coordinate maintenance of office equipment and facilities.
    • Implement and maintain office policies and procedures.

  • Administrative Support:

    • Provide comprehensive administrative support to attorneys and staff.
    • Manage calendars, schedule appointments, and organize meetings.
    • Prepare, format, and proofread legal documents and correspondence.
    • Handle incoming and outgoing mail, email, and phone communications.

  • Client Interaction:

    • Greet clients and visitors, providing a professional and welcoming experience.
    • Handle client inquiries and direct them to the appropriate staff members.
    • Maintain client files and ensure all information is up-to-date and accurate.

  • Record Keeping:

    • Manage and organize client records and legal documents.
    • Maintain confidentiality and security of sensitive information.
    • Coordinate filing and retrieval of documents as needed.

  • Financial Duties:

    • Assist with billing and invoicing processes.
    • Handle basic bookkeeping tasks and coordinate with the firm's accountant.
    • Manage petty cash and office expenses.

Requirements:

  • Experience:

    • Minimum of 3 years of experience as an office manager or secretary in a law firm.
    • Strong understanding of legal terminology and procedures.

  • Skills:

    • Exceptional organizational and multitasking abilities.
    • Proficient in Microsoft Office Suite (Word, Excel, Outlook).
    • Excellent written and verbal communication skills.
    • Ability to maintain a high level of professionalism and confidentiality.

  • Qualifications:

    • High school diploma or equivalent; additional qualifications as an administrative assistant or secretary are a plus.
    • Must be local to Garden City, Long Island, or the surrounding area.

Personal Attributes:

  • Detail-oriented and proactive.
  • Strong interpersonal skills and the ability to work well with a team.
  • Reliable and punctual with a strong work ethic.

Benefits:

  • Competitive salary commensurate with experience.
  • Health insurance.
  • Paid time off and holidays.
  • Opportunities for professional development and growth.
Company DescriptionAbout Quantitative Systems
Quantitative Systems is a premier executive technology search firm that focuses on finding the best talent across Legal, Finance, Technology, Accounting, and Client Services.Company DescriptionAbout Quantitative Systems\r
Quantitative Systems is a premier executive technology search firm that focuses on finding the best talent across Legal, Finance, Technology, Accounting, and Client Services.

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