Executive Assistant

2 weeks ago

Austin, United States Softpath System LLC Full time


Job Description:
Client Product Group s (CAPG) Inventory Solutions team is looking for an Austin-based Executive Assistant ( EA ). The EA will provide a wide range of administrative support and event planning for multiple Vice Presidents of Product & Engineering and their teams. The ideal candidate will exercise good judgement in a variety of situations with strong written and verbal communication, administrative, event planning and organizational skills and with the ability to maintain a realistic balance among multiple competing priorities.
PRIMARY RESPONSIBILITIES AND ESSENTIAL FUNCTIONS:
Plans, organizes, and coordinates meetings, events, calendars, and the daily activities of multiple Vice Presidents
As an Austin-based EA, supports the onsite needs of the Vice President of Product & Engineering, while continuously partnering with the primary EA to the SVP.
Works closely with other Senior Leadership team members and other EAs to keep everyone well informed of upcoming commitments and responsibilities, following up appropriately.
Completes a broad variety of administrative tasks, including completing expense reports, composing and preparing correspondence, ordering catering, arranging detailed travel plans, preparing agendas, etc.
Plans and executes event planning, team building events, and special projects for small groups to very large groups, including specifically leading weekly events with a planning committee to drive a culture emphasizing that being together in person is critical.
Handles sensitive and confidential information that cannot be shared.

Job Requirements:
Minimum
High School Diploma/GED and 5 years experience in a related field (administration, event planning) or any level degree/certification beyond a High School diploma/GED in a related discipline and 3 years experience.
Strong knowledge of the Microsoft suite of products with an emphasis on Outlook, PowerPoint, Teams, Excel and SharePoint.
Strong written, and verbal communication skills to field inquiries professionally and efficiently.
Excellent planning, calendar management, organizational, meeting coordination and project management skills
Event or party planning experience, especially for large groups (50+).
Highly creative and energetic in approach.
Mental acuity and physical agility to execute the duties of the position successfully within required timeframes
Resourceful team player who is detail-oriented, delivers on a highly efficient work environment, effectively prioritizes and has superior time management skills
Must have high standard of ethics and experience maintaining confidential business and personnel s sensitive information
Embraces new technology, change and good communication, and with a flexible approach / mindset
Seeks efficiency through enhanced processes, collaboration and new learnings
Preferred
BS/BA Business Administration, Management or Operations
Experience directly reporting to and supporting Executives and their teams.
Ability to work effectively with teams throughout an organization, navigate a network effectively, and gain support from others

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