Assistant University Registrar

4 weeks ago

Lawrence, United States University of Kansas Full time

Job Description

Academic Space Scheduling, Data, and Software Management (40%)

* Serve as system administrator for academic spaces scheduling in space scheduling software of 25Live.
* Solicit, construct, and update the master schedule of courses in the Campus Solutions enterprise system in step with changes to the curriculum proposed through the formal curriculum approval process; monitor compliance with standard meeting pattern and standard calendar alignment.
* Negotiate changes to classroom assignments among faculty, program coordinators, chairs, and deans under the guiding principle that broader University instructional space needs supersede individual requests; facilitate the relocation of instructional activities to workable instructional space during transitional periods caused by facility construction, renovation, or emergency/business continuity operation; accommodate instructor and student instructional space needs in compliance with the Americans with Disabilities Act.
* Maintain an accurate classroom inventory for internal scheduling needs; generate reports to identify classroom shortages and potential space availability; run and distribute master schedule and room utilization reports for planning and assessment purposes; function as the 25Live office expert to leverage classroom and instructional space assignment technology.
* Implement authorized changes to course schedule meeting times, faculty and classroom assignments, grading modes, credit hours, and schedule types into the Campus Solutions enterprise system throughout the master schedule process and term.
* Oversee the develop and distribution of the final exam schedule and determine/distribute room assignments for common final exams; create an auxiliary exam/classroom database for final exam week and develop and communicate final exam contingencies due to unforeseen interruptions or inclement weather.
* Manage the positive, collaborative relationship between the Office of the University Registrar and academic units.

Course Curriculum Workflow and System Management (30%)

* Lead the management of the course curriculum system, overseeing the creation of new courses, and ensuring the continuous upkeep and enhancement of existing course offerings.
* Offer technical guidance on curriculum proposals and course inventory management, utilizing expertise in both curriculum workflow tools and student information systems. Collaborate on the coordination of annual updates to the University catalog.
* Supervise the curriculum creation workflow, ensuring the precise input of all new, revised and discontinued courses into instructional databases. Uphold accuracy in curriculum and prerequisite codes, aligning with institutional policies and state guidelines. Maintain comprehensive curriculum master file and associated databases. Provide support to faculty in determining course unit values and credit hours in alignment with intended course schedule offerings.

Supervision and Leadership (25%)

* Supervise the full-time professional staff; approve leave requests, time sheet, monitor performance issues and complete annual performance appraisal. Contribute to the development of the office strategic plan and implement strategies to meet office goals; draft annual report; assess office goals and draft assessment reports; generate reports and analyze data related to course enrollments, classroom usage, and scheduling conflicts.
* Continually assess the process for schedule development and develop and implement new procedures to streamline scheduling and room assignments with input from college deans, program coordinators, directors, facilities, and other relevant university constituents.
* Support the University's academic mission by serving on appropriate academic committees and attending academic events. The Assistant Registrar assists the Registrar's office in various other functions as needed for the smooth functioning of office operations.
* Serve as resource to faculty, staff, and students regarding policies and procedures as they pertain to course creation and maintenance as well as scheduling classes, examinations, events, and activities within academic spaces.

Other Duties as Assigned (5%)

Required Qualifications

* Bachelor's degree and 3 years relevant experience OR a high school diploma and 5 years of relevant experience. Relevant experience includes skilled clerical, technical and/or administrative support work.
* One year of experience that required direct customer service.

Preferred Qualifications

* One year experience with PeopleSoft software.
* One year experience working at an institution of higher education.
* One year experience in a Registrar's office.
* One year experience with event scheduling software such as 25Live.

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