Administrative Assistant

1 day ago

Grand Rapids, United States Fishbeck, Inc. Full time
Administrative Assistant

Location

Grand Rapids, MI

Job Summary

Fishbeck is seeking a dynamic and strategic professional to join our team as an Administrative Assistant. The selected candidate will provide high administrative support to our Sales & Marketing Department. This staff member will interact with a diverse group of clients, visitors, and internal professionals. Independent judgment is required to plan, prioritize, and organize workload.

Primary Functions
  • Proofreading and copy-editing various documents to ensure they are accurate, professional, and in line with company guidelines for readability and style consistency.
  • Providing general proposal support to coordinators, including tasks such as printing, punching, binding, and mailing. Ensuring that all proposal materials are prepared, organized, and presented to reflect our company standards.
  • Assisting with conference coordination by managing registration, organizing booth logistics, arranging promotional items and literature, and ensuring all materials are aligned with event goals.
  • Creating and updating master marketing documents, including project histories and employee resumes, to ensure that all materials are current, accurately represent our brand, and are readily available for marketing and proposal use.
  • Processing and documenting firm donations, maintaining detailed records for tracking and reconciliation.
  • Reconciling monthly credit card statements, ensuring accurate documentation of all transactions and adherence to financial guidelines.
  • Compiling correspondence such as proposals, agreements, letters, memos, and meeting minutes. Ensuring all documents meet company formatting standards and are accurate, readable, and appropriately prepared for client presentation.
  • Coordinating meetings, including events such as lunch & learns, by working closely with staff and Office/Administrative Assistants to ensure all scheduling, setup, teardown, and cleanup requirements are handled efficiently. Providing attendance certificates as needed.
  • Maintaining efficient document management and record-keeping practices, with a focus on accuracy and organization within the CRM environment to facilitate easy access and retrieval of information.
  • Creating and managing folders in the company's U directory, ensuring they are structured and organized according to project and proposal requirements.
  • Managing vendor registrations, ensuring compliance with necessary registrations and keeping relevant information up to date.
  • Monitoring and responding to emails received at info@fishbeck.com, ensuring timely communication and response to inquiries.

Minimum Physical Requirements

Mobility to work in an office setting, use standard office equipment, visual acuity to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.

Desired Education/Licensure

Associates Degree or experience in related field.

Desired Skills/Experience
  • At least three years administrative experience, preferably in an engineering or similar consulting environment, although not required.
  • Proficient in Microsoft Outlook, Word, and Excel. Experience in InDesign and PowerPoint are desired.
  • Highly organized, dependable, and detail oriented.
  • Significant interest in quality and care; accuracy and attention to detail are essential.
  • Adaptable to our continuous advancement of technology and processes.
  • Communicate effectively and professionally.
  • Multi-tasking is key, as demands can change frequently. Thrive in a fast-paced environment and be self-motivated.
  • Good proofing and editing skills, to assist staff in well-written and clear work product.

What we offer

Our staff members enjoy a comprehensive compensation package that includes:
  • Medical, dental, and vision insurance.
  • Wellness reimbursement, incentives, and activities.
  • Reimbursement and support for tuition, continuing education, and professional/personal development.
  • Vacation, sick, and volunteer time, PTO, parental leave, and paid holidays.
  • Opportunities for hybrid and flexible schedules.
  • 401(k) matching, profit-sharing, and stock options (we are 100% employee-owned).
  • And more

About Fishbeck
Fishbeck is one of the premier professional consulting firms in the nation, with 15 regional offices and more than 650 employees. Engineering, environmental sciences, architecture, and construction management are the cornerstones of Fishbeck's services and integrated project approach. We are a hands-on and design-orientated practice with the technical capabilities and understanding to take the largest projects from internal concept to completion. Our team of experts takes pride in our commitment to reliability in design, connection to our clients, and creativity at our core.

We are an equal-opportunity employer that is committed to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, or veteran status.

  • Administrative Assistant

    1 day ago

    Grand Rapids, United States Perrigo Company Full time

    Supports the Senior IT leadership team that report directly to the Sr. VP by managing schedules and calendars. Collaborates with other administrative assistants and business colleagues to arrange and prioritize meetings, resolve schedule conflicts, a Administrative Assistant, Administrative, Assistant, IT, Manufacturing, Support

  • Administrative Assistant

    5 days ago

    Grand Rapids, United States TGW Logistics Group Full time

    The Administrative Assistant provides administrative support to the Controls Department leadership, including the Director of Controls Integration and their direct reports. This role primarily handles administrative tasks for the Controls Department, such as coordinating meetings, handling correspondence, and assisting with related activities to ensure the...

  • Administrative Assistant

    4 weeks ago

    Grand Rapids, United States New City Kids Full time

    Benefits: Paid Holidays 401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance New City Kids, Inc - a faith based organization - is a high energy, creative ministry for and with youth in Jersey City and Paterson, NJ and Grand Rapids and Detroit, MI. We are unique in trusting teens with leadership. It is a joyful place filled...

  • Administrative Assistant

    2 months ago

    Grand Rapids, United States New City Kids Full time

    Benefits: Paid Holidays 401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance New City Kids, Inc - a faith based organization - is a high energy, creative ministry for and with youth in Jersey City and Paterson, NJ and Grand Rapids and Detroit, MI. We are unique in trusting teens with...

  • Administrative Assistant

    1 day ago

    Grand Rapids, United States New City Kids Full time

    Benefits: Paid Holidays 401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance New City Kids, Inc - a faith based organization - is a high energy, creative ministry for and with youth in Jersey City and Paterson, NJ and Grand Rapids and Detroit, MI. We are unique in trusting...

  • Administrative Assistant

    5 days ago

    Grand Rapids, United States Perrigo Full time

    Perrigo Administrative Assistant Location: Grand Rapids, MI, US, 49503 At Perrigo, we are driven by our mission to Makes Lives Better Through Trusted Health and Wellness Solutions, Accessible to All. We are proud to be a Top 10 player in the European Consumer Self-Care market and the largest U.S. store brand provider of over the counter and infant formula....

  • Administrative Assistant

    4 weeks ago

    Grand Rapids, United States Robert Half Full time

    Our client in the Wealth Management industry is seeking an Administrative Assistant. This position will be responsible for wearing many hats including client communication, assisting the Wealth Management Advisor, and other miscellaneous tasks.Top Requirements:Administrative experienceFinancial Industry experience is a huge plusAbility to wear many...

  • Administrative Assistant

    1 month ago

    Grand Rapids, United States Interim HealthCare Home Health and Hospice Full time

    Interim Healthcare of West Michigan is a locally owned and operated leader in post-acute care services in West Michigan.We are now hiring an Administrative Assistant within our hospice division. This is a full-time opportunity based in our corporate office in northeast Grand Rapids. Our BenefitsWeekly payHealth, dental, vision insuranceLife &...

  • Administrative Assistant

    2 months ago

    Grand Rapids, United States Interim HealthCare Home Health and Hospice Full time

    Interim Healthcare of West Michigan is a locally owned and operated leader in post-acute care services in West Michigan.We are now hiring an Administrative Assistant within our hospice division. This is a full-time opportunity based in our corporate office in northeast Grand Rapids. Our BenefitsWeekly payHealth, dental, vision insuranceLife &...

  • Administrative Assistant

    2 months ago

    Grand Rapids, United States Interim HealthCare Home Health and Hospice Full time

    Interim Healthcare of West Michigan is a locally owned and operated leader in post-acute care services in West Michigan.We are now hiring an Administrative Assistant within our hospice division. This is a full-time opportunity based in our corporate office in northeast Grand Rapids. Our BenefitsWeekly payHealth, dental, vision insuranceLife & short-term...

  • Administrative Assistant

    1 month ago

    Grand Rapids, United States Interim HealthCare Home Health and Hospice Full time

    Interim Healthcare of West Michigan is a locally owned and operated leader in post-acute care services in West Michigan.We are now hiring an Administrative Assistant within our hospice division. This is a full-time opportunity based in our corporate office in northeast Grand Rapids. Our BenefitsWeekly payHealth, dental, vision insuranceLife &...

  • Administrative Assistant

    1 month ago

    Grand Rapids, United States Interim HealthCare Home Health and Hospice Full time

    Interim Healthcare of West Michigan is a locally owned and operated leader in post-acute care services in West Michigan.We are now hiring an Administrative Assistant within our hospice division. This is a full-time opportunity based in our corporate office in northeast Grand Rapids. Our BenefitsWeekly payHealth, dental, vision insuranceLife &...

  • Administrative Assistant

    2 months ago

    Grand Rapids, United States Interim HealthCare Home Health and Hospice Full time

    Interim Healthcare of West Michigan is a locally owned and operated leader in post-acute care services in West Michigan.We are now hiring an Administrative Assistant within our hospice division. This is a full-time opportunity based in our corporate office in northeast Grand Rapids. Our BenefitsWeekly payHealth, dental, vision insuranceLife &...

  • Administrative Assistant

    4 weeks ago

    Grand Rapids, United States Interim HealthCare Home Health and Hospice Full time

    Job DescriptionInterim Healthcare of West Michigan is a locally owned and operated leader in post-acute care services in West Michigan.We are now hiring an Administrative Assistant within our hospice division. This is a full-time opportunity based in our corporate office in northeast Grand Rapids. Our BenefitsWeekly payHealth, dental, vision...

  • Administrative Assistant

    1 week ago

    Grand Rapids, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a permanent employment opportunity for an Administrative Assistant in the Housing Association industry, located in GRAND RAPIDS, Michigan. As an Administrative Assistant, you will be the primary contact for our residents and visitors, ensuring a smooth and efficient front desk experience. You will be tasked with...

  • Administrative Assistant

    1 day ago

    Grand Rapids, United States Perrigo Company Corporate Full time

    At Perrigo, we are driven by our mission to Makes Lives Better Through Trusted Health and Wellness Solutions, Accessible to All. We are proud to be a Top 10 player in the European Consumer Self-Care market and the largest U.S. store brand provider of over the counter and infant formula. Dedicated to providing The Best Self-Care for Everyone, we are the...

  • Administrative Assistant

    2 weeks ago

    Grand Rapids, United States Fishbeck, Thompson, Carr & Huber, Inc. (FTCH) Full time

    Position: Administrative AssistantLocation:Grand Rapids, MIJob Id: 1898# of Openings: 1Administrative Assistant Location Grand Rapids, MIJob Summary Fishbeck is seeking a dynamic and strategic professional to join our team as an Administrative Assistant. The selected candidate will provide high administrative support to our Sales & Marketing...

  • Administrative Assistant

    4 weeks ago

    Grand Rapids, United States REHAU Incorporated Full time

    Overview We’re here today because one man pursued his idea for doing something different. He built a manufacturing company that engineers progress with polymer-based solutions to enhance lives. Founded in REHAU, Germany, the independent, family-owned company has 21,500 employees in more than 190 locations around the globe. Dare to do something different,...

  • Administrative Assistant

    2 weeks ago

    Grand Rapids, United States Fishbeck, Inc. Full time

    Administrative Assistant Location Grand Rapids, MI Job Summary Fishbeck is seeking a dynamic and strategic professional to join our team as an Administrative Assistant. The selected candidate will provide high administrative support to our Sales & Marketing Department. This staff member will interact with a diverse group of clients, visitors, and internal...

  • Administrative Assistant

    4 weeks ago

    Grand Rapids, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a long-term contract employment opportunity for an Administrative Assistant in the Non-Profit industry, located in GRAND RAPIDS, Michigan. The selected candidate will be the first point of contact for our organization, answering phone inquiries, managing internal packages, forwarding mail, and providing excellent...