Executive Office Manager

2 weeks ago

Houston, United States Hearst Newspapers Full time
Job Description

Hearst Newspapers

At Hearst Newspapers, our employees are motivated to inform, inspire and provoke while being honest, relentless, fearless and startlingly original. In order to be successful in our mission, it's important that we maintain a culture built on continuous learning, integrity, authenticity and innovation. We believe in helping our employees tell their own stories through professional development and boundless opportunity, and in return ensure they have a deep understanding of how their contributions help tell the story of one of the most celebrated media organizations in the world.

About the Houston Chronicle

There has never been a more exciting time to join the Houston Chronicle. Our business is growing and transforming every day. Advertisers are partnering with us to help them navigate new marketing strategies in today's increasingly complex digital environment. Simply put, the Houston Chronicle is a media company that uses its rich history and data to deliver the most impactful media campaigns for our customers. We leverage our substantial audience reach, coupled with best-in-class advertising solutions to keep our customer's brand in front of the right people at the right time.

Why are we different? Our people Our company is diverse and filled with smart, passionate people who want to make a difference in their community, regardless of the role they play in the company. We offer an upbeat and collaborative working environment and expect our people to challenge the norm.

Position Overview: The Executive Office Manager will support and report to the Publisher & President of the Houston Chronicle. The incumbent will have the opportunity to quickly learn the business and act as the Publisher & President's right hand in both day-to-day operations and strategic initiatives. The ideal candidate will have proven experience in a business management role, with focus on executive-level advising, project management, administrative tasks, and interdepartmental collaboration. This position will reside in Houston, TX with limited travel. In office Monday thru Thursday. Remote on Fridays.

Candidate Profile:
  • Communication - Excellent written and verbal communication skills at all levels of management.
  • Leadership - Acts as a leader, planning meetings and determining the needs of the business. Ability to lead in an effective and trustworthy way.
  • Time Management - Improves the efficiency of the business and manages the time of the Publisher & President. Use skills in organization and planning to prioritize tasks, set meetings and diffuse work conflict if and where needed.
  • Problem Solving - Take necessary steps to overcome problems facing the organization, whether it is conflict within the workplace or a problem with a vendor, customer or partner.
  • Critical Thinking - Thinks critically about the organization. Thinking clearly and rationally to understand the relevance and links between ideas to arrive at the best possible solution.
  • Organizational Skills - Ability to stay focused on different tasks while communicating effectively, attention to detail, delegating, and scheduling to achieve the desired outcome.
  • Relationship-building - Work to maintain ethical relationships or networks with leadership and managers to help achieve work-related goals.

Job Responsibilities:
  • Provide administrative, financial, budgeting, expenses, invoicing, ordering supplies, and operational support to the Publisher & President and departments as needed.
    Managing the Publisher & President's schedule, scheduling meetings, and planning travel.
  • Lead the preparation process for analysis and presentations for various internal and external meetings, key meetings, i.e., CEO/Hearst President visits, etc.
  • Conduct onboarding/provisioning new hires and off-boarding of employees and executives.
  • Planning, coordinating and keeping contents of meetings focused.
  • Providing tactical support to implement ideas.
  • Responding to inquiries on behalf of the Publisher & President.
  • Providing support and oversight for special projects and initiatives.
  • Collaborating with executive team members to determine and prioritize business strategies.
  • Build strong relationships with department leaders to allow for cross-functional partnership.
  • Act as an extension of the Publisher & President in appropriate settings to oversee meetings, projects, and/or initiatives.
  • Overseeing strategic business initiatives from ideation to implementation.
  • Serve as a subject-matter expert, handling inquiries, developing action plans, and assisting with preparation and dissemination of communications.
  • Coordinate and book off-site meetings, dinners, and special functions.

Organizational Alignment:
  • Reports to the VP, Human Resources or Publisher of the Houston Chronicle.
  • Member of the HC Executive Committee.
  • Act as an extension of the Publisher & President in appropriate settings to oversee meetings, projects, and/or initiatives.
  • No direct reports.

Qualifications:
  • Four-year college degree in business, finance or similar field or equivalent experience.
  • Minimum of 3 years' experience in a business management or executive role.
  • Experience in organizing and directing multiple teams and departments.
  • Experience in planning and leading strategic initiatives.
  • Concise, persuasive, and authentic communicator both verbally and in written communication.
  • Highly experienced with Excel or Google Sheets and PowerPoint
  • Superb judgment and integrity, and unparalleled confidentiality
  • Experience in data analysis and budget management preferred.
  • Proven Success in a project coordination role preferred.

#LI-KR1 #LI-Hybrid

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