Executive Secretary

2 weeks ago

Houston, United States S.H.A.R.E Community Development Corp Full time

**About SCDC**:
S.H.A.R.E. Community Development Corp. is a problem-solving multifamily real estate development and investment company based in Houston that develops, builds, sells, and manages Class-A apartment communities. Our core values are built upon "S.H.A.R.E.", which stands for Supplying Humanity with Achievements, Resources and Education. Our mission is delivering superior returns for Investor-Purchasers, providing maximum value for their tenants, and creating positive impacts in the communities we serve by focusing on a holistic betterment of society and by recognizing that profit is only one aspect of our broader goals and responsibilities.

**Why SCDC**:
At SCDC, our dedication to integrity means creating relationships that are the foundation of all our internal and external interactions as a company. If you share our relentless pursuit for a better future, our passion for innovation, and are excited about working with some of the top innovators in the world, then this could be the place for you.

**Who We Are Looking For**:
We are seeking a highly experienced and skilled **Executive Secretary** at SCDC that will provide high-level administrative support to our executive team and report to the Chief of Visionary Officer of S.H.A.R.E Development Community Corp and be managed by Chief of Staff of S.H.A.R.E Development Community Corp. The Executive Secretary will demonstrate superior organizational skills, proficiency in executive assistance, and exceptional writing capabilities. This position demands a professional individual with outstanding typing accuracy, essential for recording executive meeting dictations. Moreover, the ability to manage multiple tasks simultaneously with efficiency and precision.

**Key Responsibilities**:

- Required exceptional typing skills (over 80 words per minute) for a variety of tasks such as transcribing meeting minutes, drafting correspondence, preparing reports, and policies and procedures.
- Utilize technical, expository, and business writing skills to create clear and concise documentation, including executive summaries. Possess the ability to meticulously review work for errors and ensure accuracy.
- Provide comprehensive administrative support to the Chief of Visionary Officer and Chief of Staff, including planning scheduling meetings, managing calendars, and organizing travel arrangements.
- Coordinate with various departments to compile, review, and edit technical documents, employee manuals and policies for accuracy and completeness.
- Manage confidential and sensitive documents and information with discretion and integrity.
- Assist in the preparation of presentations and briefs for executive meetings and community events.
- Facilitate communication between the executive team and internal departments, ensuring smooth and efficient information flow.
- Participate in special projects and perform additional duties as required by the Chief of Visionary Officer to support the organization's objectives.

**Qualifications and Requirements**:

- Proven experience as an Executive Secretary, Executive Assistant Technical Writer, Court Reporter, or similar role with a minimum of 7 years of experience in a fast-paced environment.
- Required exceptional typing speed of 80 words per minute with high accuracy.
- Strong background in technical writing, with the ability to produce clear and effective documentation.
- Active listening skills to understand instructions and anticipate the needs of an executive team.
- Ability to be flexible and resourceful, being prepared for unexpected changes and adjusting plans according to finding solutions to challenges.
- Experience in court reporting or similar roles requiring accurate transcription and dictation abilities.
- Excellent organizational, time-management, and prioritization skills to ensure deadlines are met.
- Mastery in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
- Ability to excel in new technologies, and familiarity with digital transcription tools.
- Outstanding communication skills, both written and verbal.
- Professional demeanor representing the executive and the organization professionally.
- Bachelor's degree in English, Communication, Legal Studies, or related field preferred.

**Additional Details**:

- This position is in Downtown Houston, Texas 77002.
- The minimum salary is $52,000, the maximum $91,000 and may be adjusted based on experience, education, knowledge, skills, and previous salary history.
- This is a primarily on-site role (Monday through Friday). Given the nature of the business, **we do not offer remote working opportunities.**:
**Disclaimer**:
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of thei

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