Executive Assistant, Office of Communications

3 weeks ago

Houston, United States Harris County Full time

**Position Description**:
Harris County Public Health has earned the 2023 Best Place for Working Parents Business Designation.

**About Harris County Public Health**:
Harris County Public Health (HCPH) includes a network of more than 700 public health professionals working together to improve health outcomes for the third most populous county in the United States. HCPH provides a multitude of services such as medical and dental services, community programming, and health education for the approximately 2.3 million people in unincorporated Harris County. Through its core values of innovation, engagement, and health equity, HCPH strives to bring meaningful solutions to public health issues while keeping Harris County healthy and vibrant.

**Position Overview**:
Under the direction of the Office of Communication, Education and Engagement (OCEE) Director, the Executive Assistant will provide administrative support for the Director and Associate Director, and/or Harris County Public Health Executive Leadership Team. The OCEE Executive Assistant will be responsible for handling all of the office-related affairs to ensure smooth and efficient operations and continuous quality improvement. This position will be required to follow all policies and procedures provided by Harris County Public Health (HCPH) and comply with HCPH confidential information related to personal information.

**Duties & Responsibilities**:

- Provides executive administrative support (i.e communications, scheduling, ordering of supplies, logístical tracking and research, special projects, travel, etc.) to Director and leadership team
- Draft, review, and send communications on behalf of the OCEE Director.
- Creates and tracks Commissioners Court requests and approval documents and requisitions/purchase orders in PeopleSoft/STARS enterprise resource planning system.
- Provides training and guidance to the team on agency-wide protocols and procedures to ensure OCEE compliance with HCPH purview and strategies.
- Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.
- Maintain various records and documents for the OCEE Director.
- Answer and respond to phone calls, and communicate messages and information to the OCEE Director.

**Harris County is an Equal Opportunity Employer**-
**Requirements**:
**Education**:

- High school diploma or equivalent.

**Experience**:

- At least five (5) years of experience in administrative support role.

**Knowledge, Skills and Abilities**:

- Ability to communicate effectively electronically, via telephone, and in-person
- Ability to collect and analyze data and make recommendations
- Ability to be well-organized, able to multi-task, and able to work in a fast-paced environment
- Advance Proficiency in Microsoft Office Suite software including 365 programs
- Excellent oral and written communication skills (verbal & written)
- Ability to establish and maintain effective working relationships and foster teamwork in a diverse environment
- Ability to work well with public and staff members
- Ability to work in a high stress environment
- Ability to be productive without limited directed supervision
- Ability to maintain confidentiality when dealing with sensitive information

**Core Competencies**:
**Organizational Leadership**
- Understands the organizational mission
- Understands ethics and public good; is concerned with public trust
- Demonstrates respect for the opinions and beliefs of others

**Collaboration**
- Contributes to an inclusive workplace where equity, diversity, inclusion, and individual differences are valued and leveraged to achieve the vision and mission
- Demonstrates a sense of responsibility for the success of the group
- Collaborates with others to improve quality and address needs

**Innovation**
- Ability to adapt to change

**Interpersonal Abilities/Personal Characteristics**
- Treats others with courtesy, sensitivity, and respect
- Behaves in an honest, fair, and ethical manner
- Assesses and recognizes own strengths and weaknesses
- Uses sound judgment
- Self-motivated
- Organizes and maintains work environment to allow for maximum productivity

**Communication**
- Communicates clearly and effectively, both orally and in writing

**Preferences**:
**Education**:

- Associates Degree.

**Experience**:

- Public health/community-based experience

**General Information**:
**Position Type and Typical Hours of Work**:

- This is a full-time position
- Days and hours of work are typically Monday through Friday, from 8am to 5 pm
Other days and hours as necessary
- Telework option available after 90 days of consecutive employment.

**Work Environment**:

- This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

**Physical Demands**:

- This is a largely sedentary role; however, some duties would require the ability to l

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