Executive Office Manager
3 weeks ago
Hearst Newspapers
At Hearst Newspapers, our employees are motivated to inform, inspire and provoke while being honest, relentless, fearless and startlingly original. In order to be successful in our mission, it's important that we maintain a culture built on continuous learning, integrity, authenticity and innovation. We believe in helping our employees tell their own stories through professional development and boundless opportunity, and in return ensure they have a deep understanding of how their contributions help tell the story of one of the most celebrated media organizations in the world.
About the Houston Chronicle
There has never been a more exciting time to join the Houston Chronicle. Our business is growing and transforming every day. Advertisers are partnering with us to help them navigate new marketing strategies in today's increasingly complex digital environment. Simply put, the Houston Chronicle is a media company that uses its rich history and data to deliver the most impactful media campaigns for our customers. We leverage our substantial audience reach, coupled with best-in-class advertising solutions to keep our customer's brand in front of the right people at the right time.
Why are we different? Our people Our company is diverse and filled with smart, passionate people who want to make a difference in their community, regardless of the role they play in the company. We offer an upbeat and collaborative working environment and expect our people to challenge the norm.
Position Overview: The Executive Office Manager will support and report to the Publisher & President of the Houston Chronicle. The incumbent will have the opportunity to quickly learn the business and act as the Publisher & President's right hand in both day-to-day operations and strategic initiatives. The ideal candidate will have proven experience in a business management role, with focus on executive-level advising, project management, administrative tasks, and interdepartmental collaboration. This position will reside in Houston, TX with limited travel. In office Monday thru Thursday. Remote on Fridays.
Candidate Profile:
* Communication - Excellent written and verbal communication skills at all levels of management.
* Leadership - Acts as a leader, planning meetings and determining the needs of the business. Ability to lead in an effective and trustworthy way.
* Time Management - Improves the efficiency of the business and manages the time of the Publisher & President. Use skills in organization and planning to prioritize tasks, set meetings and diffuse work conflict if and where needed.
* Problem Solving - Take necessary steps to overcome problems facing the organization, whether it is conflict within the workplace or a problem with a vendor, customer or partner.
* Critical Thinking - Thinks critically about the organization. Thinking clearly and rationally to understand the relevance and links between ideas to arrive at the best possible solution.
* Organizational Skills - Ability to stay focused on different tasks while communicating effectively, attention to detail, delegating, and scheduling to achieve the desired outcome.
* Relationship-building - Work to maintain ethical relationships or networks with leadership and managers to help achieve work-related goals.
Job Responsibilities:
* Provide administrative, financial, budgeting, expenses, invoicing, ordering supplies, and operational support to the Publisher & President and departments as needed.
Managing the Publisher & President's schedule, scheduling meetings, and planning travel.
* Lead the preparation process for analysis and presentations for various internal and external meetings, key meetings, i.e., CEO/Hearst President visits, etc.
* Conduct onboarding/provisioning new hires and off-boarding of employees and executives.
* Planning, coordinating and keeping contents of meetings focused.
* Providing tactical support to implement ideas.
* Responding to inquiries on behalf of the Publisher & President.
* Providing support and oversight for special projects and initiatives.
* Collaborating with executive team members to determine and prioritize business strategies.
* Build strong relationships with department leaders to allow for cross-functional partnership.
* Act as an extension of the Publisher & President in appropriate settings to oversee meetings, projects, and/or initiatives.
* Overseeing strategic business initiatives from ideation to implementation.
* Serve as a subject-matter expert, handling inquiries, developing action plans, and assisting with preparation and dissemination of communications.
* Coordinate and book off-site meetings, dinners, and special functions.
Organizational Alignment:
* Reports to the VP, Human Resources or Publisher of the Houston Chronicle.
* Member of the HC Executive Committee.
* Act as an extension of the Publisher & President in appropriate settings to oversee meetings, projects, and/or initiatives.
* No direct reports.
Qualifications:
* Four-year college degree in business, finance or similar field or equivalent experience.
* Minimum of 3 years' experience in a business management or executive role.
* Experience in organizing and directing multiple teams and departments.
* Experience in planning and leading strategic initiatives.
* Concise, persuasive, and authentic communicator both verbally and in written communication.
* Highly experienced with Excel or Google Sheets and PowerPoint
* Superb judgment and integrity, and unparalleled confidentiality
* Experience in data analysis and budget management preferred.
* Proven Success in a project coordination role preferred.
#LI-KR1 #LI-Hybrid
-
Office Manager/ Executive Assistant
3 weeks ago
Houston, United States Burnett Specialists Full timeJob DescriptionJob DescriptionWe are looking to hire an Office Manager/Executive Assistant to join our team! You will be responsible for overseeing the administrative activities of the organization.Responsibilities:Manage records and informationCalendar management Travel arrangements Plan and maintain work facilitiesProvide administrative assistance to...
-
Office Manager
4 days ago
Houston, United States Gifted Souls of DFW Full timeOverview: **Responsibilities**: - Manage office operations and procedures to ensure organizational effectiveness - Supervise administrative staff and divide responsibilities to ensure performance - Assist in recruiting and training new employees - Organize office operations and procedures - Coordinate with IT department on all office equipment - Maintain...
-
Executive Assistant to Chief Sales Officer
1 month ago
Houston, United States US Med-Equip Full timeExecutive Administrative Assistant at a ‘Top Workplace’Join our life-saving mission! If you’re a proficient planner who can handle multiple projects at the same time while keeping up with a busy schedule, then you are just what we need! We are looking for an experienced Executive Administrative Assistant to support our Chief Sales Officer.Job...
-
Executive Assistant to Chief Sales Officer
4 weeks ago
Houston, United States US Med-Equip Full timeExecutive Administrative Assistant at a ‘Top Workplace’Join our life-saving mission! If you’re a proficient planner who can handle multiple projects at the same time while keeping up with a busy schedule, then you are just what we need! We are looking for an experienced Executive Administrative Assistant to support our Chief Sales Officer.Job...
-
Office Manager
2 weeks ago
Houston, United States Huckabee Full timeWe are currently seeking an experienced Office Manager to support the Houston Office. The successful candidate will support the Office Director while managing administrative responsibilities, facility operations, and will uphold Huckabee culture by greeting guest in a professional, friendly, and hospitable manner.RESPONSIBILITIES Open and close office, and...
-
Office Manager
2 weeks ago
Houston, United States Huckabee Full timeWe are currently seeking an experienced Office Manager to support the Houston Office. The successful candidate will support the Office Director while managing administrative responsibilities, facility operations, and will uphold Huckabee culture by greeting guest in a professional, friendly, and hospitable manner.RESPONSIBILITIES Open and close office, and...
-
Office Manager
2 weeks ago
Houston, United States Huckabee Full timeWe are currently seeking an experienced Office Manager to support the Houston Office. The successful candidate will support the Office Director while managing administrative responsibilities, facility operations, and will uphold Huckabee culture by greeting guest in a professional, friendly, and hospitable manner.RESPONSIBILITIES Open and close office, and...
-
Managing Director Executive Assistant
2 days ago
Houston, United States Ambassador Services LLC Full timeJob DescriptionJob DescriptionJob Description Summary:Reporting directly to the Managing Director, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the Managing Director....
-
Executive Assistant
4 weeks ago
Houston, United States Bible Way Fellowship Baptist Church Full timeJob DescriptionJob DescriptionSalary: Based on ExperiencePosition Title: Executive Assistant Position Details: The position reports to the Executive Officer over Discipleship, Fellowship, Outreach, and Worship Support.The position reports to the Executive Officer over Christian Education, Media, and Worship.Full-Time: Monday – Friday 8:00 am...
-
Office Experience and Events Manager
1 week ago
Houston, United States Boston Consulting Group Full timeWHAT YOU'LL DO Work with the Business Management Senior Director and the Office Experience & Events team to 1) ensure the smooth day-to-day operation and consistently high level of customer experience and support services for the Houston office, and 2) oversee the strategy and delivery of office meetings, affiliation events, and engagement initiatives....
-
Office Experience and Events Manager
2 weeks ago
Houston, United States Boston Consulting Group Full timeWHAT YOU'LL DOWork with the Business Management Senior Director and the Office Experience & Events team to 1) ensure the smooth day-to-day operation and consistently high level of customer experience and support services for the Houston office, and 2) oversee the strategy and delivery of office meetings, affiliation events, and engagement initiatives.Office...
-
Executive Secretary
1 month ago
Houston, United States S.H.A.R.E Community Development Corp Full time**About SCDC**: S.H.A.R.E. Community Development Corp. is a problem-solving multifamily real estate development and investment company based in Houston that develops, builds, sells, and manages Class-A apartment communities. Our core values are built upon "S.H.A.R.E.", which stands for Supplying Humanity with Achievements, Resources and Education. Our...
-
Executive Administrator
2 weeks ago
Houston, United States Rice University Full timeExecutive AdministratorHouston, TX, United States Position Summary The Executive Administrator provides advanced, diversified administrative and project support to the Managing Directors in the Investment Team at Rice Management Company (RMC). The Executive Administrator plays a critical role in ensuring the efficient operation of the investment team by...
-
Executive Administrator
3 weeks ago
Houston, Texas, United States Rice University Full timeExecutive AdministratorHouston, TX, United StatesPosition SummaryThe Executive Administrator provides advanced, diversified administrative and project support to the Managing Directors in the Investment Team at Rice Management Company (RMC). The Executive Administrator plays a critical role in ensuring the efficient operation of the investment team by...
-
Executive Assistant
14 hours ago
Houston, United States Avan Property Management Full timeAvan Property Management is a property management company over 3 decades. Overview: Bilingual Spanish speaking preferred **Duties**: - Manage and maintain executive schedules, appointments, and travel arrangements - Must be able to manage the utilities payments for the portfolios and small payables. - Coordinate meetings, conferences, and events; prepare...
-
Executive Admin
4 days ago
Houston, United States Nouryon Full time**Executive Admin**: As an Executive Assistant, you will be responsible for supporting several high-level executives at Nouryon’s office in Houston, including senior members of the Legal Department. This position will require excellent communication, organizational, technology and time management skills to coordinate competing tasks for the leadership...
-
Executive Assistant
3 weeks ago
Houston, United States Wärtsilä Full timeExecutive Assistant Wärtsilä Energy leads the transition towards a 100% renewable energy future. We help our partners to accelerate their decarbonisation journeys through our market-leading technologies and power system modelling expertise. These cover decarbonisation services, future-fuel enabled balancing power plants, hybrid solutions, energy...
-
Executive Admin
4 hours ago
Houston, United States Nouryon Full timeExecutive Admin As an Executive Assistant, you will be responsible for supporting several high-level executives at Nouryon's office in Houston, including senior members of the Legal Department. This position will require excellent communication, organizational, technology and time management skills to coordinate competing tasks for the leadership team. At...
-
Office Experience and Events Manager
3 weeks ago
Houston, TX, United States Boston Consulting Group Full timeWork with the Business Management Senior Director and the Office Experience & Events team to 1) ensure the smooth day-to-day operation and consistently high level of customer experience and support services for the Houston office, and 2) oversee the strategy and delivery of office meetings, affiliation events, and engagement initiatives. Office Experience...
-
Executive Admin
3 days ago
Houston, United States BE Staffing Solutions LLC Full timeJob DescriptionJob DescriptionSalary: $25 HourlyGENERAL SUMMARYThe primary purpose of this position is to be responsible for managing andmaintaining operational services for the Sr. Vice President of Administration. Theincumbent provides complex secretarial and administrative support, which requiresexercising independent judgment and initiative. A wide...
