Administrative Assistant

Description

Introduction

Do you want to join an organization that invests in you as an Administrative Assistant? At HCA Healthcare, you come first. HCA Healthcare has committed up to 300 million in programs to support our incredible team members over the course of three years.

Benefits

HCA Healthcare, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

* Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
* Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
* Free counseling services and resources for emotional, physical and financial wellbeing


* 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)


* Employee Stock Purchase Plan with 10% off HCA Healthcare stock


* Family support through fertility and family building benefits with Progyny and adoption assistance.


* Referral services for child, elder and pet care, home and auto repair, event planning and more


* Consumer discounts through Abenity and Consumer Discounts


* Retirement readiness, rollover assistance services and preferred banking partnerships


* Education assistance (tuition, student loan, certification support, dependent scholarships)


* Colleague recognition program


* Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)


* Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

You contribute to our success. Every role has an impact on our patients' lives and you have the opportunity to make a difference. We are looking for a dedicated Administrative Assistant like you to be a part of our team.

Job Summary and Qualifications

As part of the Care Transformation & Innovation Administrative Support Team, this position provides administrative support to assigned team members. Professional presence, teamwork, and organizational skills are essential. Maintains Outlook calendars and email for Care Transformation & Innovation leaders as assigned. Schedules meetings (internal/external to the organization) as requested. Supports travel and Concur management. Flexible in supporting any office projects needing attention due to specific deadlines. Assists other administrative support staff as a backup and cross-training as needed. Promotes process improvements, and courteous environment within the department.

Major Responsibilities:

80%

* Manage multiple Outlook calendars, schedule meetings/events using judgment to resolve conflicts.
* Coordinate and arrange logistics for various meetings for both internal and external events. This includes meetings, conferences, summits, receptions, dinners, and other events.
* Support day to day operations of group including ad-hoc requests
* Serve as primary contact for office deliveries/mail, office supplies, maintenance issues, equipment requests, new hire set up, etc.
* Help with space management updates in assigned areas
* Maintain email distribution lists for multiple teams
* Update org charts to reflect recent changes
* Provide general administrative support, including making copies, scanning/faxing, answering phones, delivering mail, filing, correspondence, etc.
* Arrange travel as needed, including booking trips and creating itineraries. Prepare expense reports as needed.
* Report PTO for assigned area of responsibility on a monthly basis.

20%

* Assist in onboarding new employees, contractors and vendors. Recruiting assistance such as Interview scheduling and coordination
* Assist with uploading or removing documents on Atlas sites and SharePoint team rooms as needed
* Help with interns, temporary employees, contractors or vendors as needed
* Maintains supplies and equipment to meet departmental needs
* Coordinate desktop support to resolve system or equipment issues

Experience:

* Less than 1 year relevant work experience
* Experience supporting executive leaders preferred

Education:

* College Graduate Preferred

Special Qualifications:

* Ability to handle confidential information appropriately
* Proficient at Microsoft Word, Excel, Outlook and Power Point, webex, Concur.
* Shows assertiveness and can work independently with limited supervision
* High degree of flexibility required
* Detail oriented with good organizational skills
* Ability to multi-task and work independently with minimal supervision
* Ability to balance conflicting & changing demands
* Respects confidentiality of data and communications encountered in the workplace
* Ability to effectively communicate
* Demonstrate proficient project coordination
* Excellent customer service skills in personal, telephone, and written communications
* Ability to use judgment when resolving issues on behalf of managers
* Ability to work and participate in a team environment within and across departments.
* Demonstrate service oriented mindset.
* Some overtime may be required

What qualifications you will need:

HCA Healthcare (Corporate), based in Nashville, Tennessee, supports a variety of corporate roles from business operations to administrative positions. Like our colleagues in any HCA Healthcare hospital, our corporate campus employees enjoy unparalleled resources and opportunities to reach their potential as healthcare leaders and innovators. From market rate compensation to continuing education and career advancement opportunities, every person has a solid foundation for success. Nashville is also home to our Executive Development Program, where exceptional employees are groomed to take on CNO- and COO-level roles in our hospitals. This selective program focuses on ethics, leadership and the financial and clinical knowledge required of professionals at this level of the industry.

HCA Healthcare has been recognized as one of the Worlds Most Ethical Companies by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated 3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"Good people beget good people."- Dr. Thomas Frist, Sr.

HCA Healthcare Co-Founder

We are a family 270,000 dedicated professionals Our Talent Acquisition team is reviewing applications for our Administrative Assistant opening. Qualified candidates will be contacted for interviews. Submit your resume today to join our community of caring

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.