Office Administrative Coordinator

3 weeks ago

Burlington, United States Burlington School District Full time
Office Admin Coordinator - Human Resources

Burlington School District

The Burlington School District believes a diverse and culturally proficient faculty and staff are pivotal to the creation of a strong learning and working environment that supports student achievement and success. BSD administrators lead inclusive school communities with our vision: "Cultivating caring, creative, and courageous people. - Join the journey."

The Mission of the Burlington School District is to graduate students who:
  • Value different cultures;
  • Engage with the community;
  • Communicate effectively;
  • Think creatively;
  • Skillfully solve problems; and
  • Achieve at their highest academic, intellectual and personal potential

Burlington School District is seeking a passionate and energetic Office Admin Coordinator to assist in the Human Resource department. The Office Administrative Coordinator is responsible for coordinating all front house activities, including ensuring the timely flow of confidential information. This position is highly visible, and it is responsible for providing exceptional customer service while greeting visitors, answering phones, and guiding job applicants through appropriate onboarding paperwork and background check process. This position is also considered the resource center of most HR information inquiries, including process employment verifications and references, verify I-9 documents with new hires, and generating employee photo ID badges.

A. ESSENTIAL FUNCTIONS:
  • Monitor department mailboxes and distribute them appropriately.
  • Responsible for scheduling conference rooms and meetings.
  • Responsible for monitoring the appearance of the HR reception area
  • Monitor courier service (i.e., mail and packages that arrive and leave the HR Office).
  • Support HR's Executive Director, Assistant Director, and Human Resources Business Partners with various ongoing tasks.
  • Daily administrative tasks include maintaining employee records and files plus HR Binders.
  • Manage and maintain the Human Resources web page and the HR intranet homepage.
  • Coordinate and execute all phases of virtual job fairs and event production.
  • Manage and support user access for Unified Talent, School HR Software system by PowerSchool.
  • Responsible for coordinating and supporting the annual new hire onboarding events.
  • Responsible for submitting Executive Director, Assistant Direct, and the HR Business expenses.
  • Liaison in working with vendors.
  • Responsible for PO requisition requests and process invoices for timely payment in e-finance accounting software.

C. QUALIFICATIONS:

Education:
  • Bachelor's degree preferred or Associate's degree in Business or related field plus 3 years of equivalent work experience, or a High School Diploma or GED with 5 years of equivalent work experience in an office setting role.
  • Ability to always handle confidential information appropriately.
  • Strong interpersonal skills, including creating written communications accurately.
  • Knowledge of general office manners, routines, and procedures, required.
  • SHRM or PHCLE Certification desired.

Skills And/Or Abilities:
  • Have previous experience or looking to get experience in the HR field.
  • Enjoy talking with people and being the "face" of a district, engaging with new employees and existing staff.
  • Have excellent organizational and communication skills, written and verbal.
  • Take pride in maintaining files and records and enjoy compliance with recordkeeping regulations and best practices.
  • Have an exceptional ability to multi-task and a willingness to participate in multiple assignments.
  • Eager to learn in an office setting and learn new tasks.
  • Proficient with computer systems.

WORKING CONDITIONS:

These are the physical and mental/reasoning requirements of the position as it is typically performed. The inability to meet one or more of these physical or mental/reasoning requirements will not automatically disqualify a candidate or employee from the position. For a full Job Description please contact Human Resources

Include but may not be limited to:
    • Face-to-Face contact
    • Noise Levels
    • Verbal contact with others
    • Judgment/decision making
    • Inside air conditioning and heat

Equal Opportunity Employer:

Burlington School District is an Equal Opportunity Employer and is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

Applications from women, veterans, individuals with disabilities and people from diverse racial, ethnic, and cultural backgrounds are encouraged.

The Burlington School District will provide reasonable accommodations for qualified individuals with disabilities.

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