Office Operations

2 weeks ago

Burlington, United States Boston Hire Full time

Real Estate Development firm is seeking an Office & Events Administrator for a large, luxury commercial community. Ideal candidate has strong administrative, client service and event planning skills as well as a desire to grow their career in commercial property management.


Responsibilities:

  • Assist Property Management staff to ensure that members of the building management team are responsive to tenants and ownership and work to establish and maintain close relationships with all.
  • Assist with the management/administrative demands of the building management office, including but not limited to, lease administration, reporting, filing, building access cards, organizing and maintaining the office and kitchen supply inventory.
  • Maintain and update tenant emergency contacts and email tenant notifications including disaster recovery platform annually.
  • For new tenants, circulate the welcome email, order the tenant gift and manage signage needs for lobby directory and office entry door suite numbers.
  • Assist Property Management in circulating the year-end CAM and RETX reconciliations to the Tenants in a timely and accurate manner
  • Create and track all tenant bill backs for all properties.
  • Organize property operation meetings, tenant meetings, tenant emergency response training and document all meetings minutes.
  • Provide prompt response to Tenant questions, including maintenance complaints, etc. and keep Property Management informed of service issues.
  • Support Property Management in the logistics and execution of Tenant events and holiday gifts
  • Review Tenant aging reports, coordinate with Property Management on collection status and alert Senior Property Manager of any possible default situations.
  • Code and submit vendor invoices to Accounts Payable system.
  • Manage Certificate of Insurance (COI) database for Tenants, Vendors, and others performing work on site and ensure that COIs are current and limits meet building requirements.
  • Manage vendor contract database and ensure that service contracts are current. Collect new vendor information including COIs, W-9’s and budget pricing.
  • Monitor and maintain building work order system for updated information.
  • Monitor the Open/Closed tenant holiday schedules and report schedule to Property Management, Cleaning and Security team.
  • Assist Fitness Center Manager with organizing Lunch and Learn Sessions as well as other fitness related tenant events, including The District Softball team.
  • Work with the D Hive food operator in circulating the weekly menu and in organizing special perk events for tenants.
  • Maintain the monthly stacking plans ensuring that all tenant lease information is updated.
  • Assist Property Management in furthering the ESG and sustainability efforts.



What You Bring to Us:

  • 1 – 3 years of experience
  • Bachelor’s degree preferred
  • Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
  • Self-motivated, independent individual desired
  • Client service-oriented attitude
  • Outstanding communication skills, both written and verbal
  • Desire to pursue a career in commercial real estate industry
  • Working knowledge in the field of property management and/or real estate preferred
  • Experience in Angus and Yardi a plus

  • Office Assistant

    5 days ago

    Burlington, United States Katzman Distribution Burlington Full time

    **Job Overview**: **Duties**: - Greet and assist visitors in a professional manner - Maintain office supplies inventory and place orders when needed - Perform data entry, filing, and organizing documents - Research and resolve inquires from customers, vendors, or team members. - Assist with scheduling appointments and meetings - Coordinate projects and...

  • Court Security Officer

    1 month ago

    Burlington, United States Vermont Judiciary Full time

    Job DescriptionJob DescriptionThe Court Security Officer is primarily responsible for the security of a courtroom or courthouse. It is the officer's responsibility to assist in the orderly operation of the premises and to ensure the safety of the staff and users of the court. The officer provides general assistance to the judicial officer by ensuring...

  • Receptionist / Office Technology Support

    2 weeks ago

    Burlington, United States Great Prairie Area Education Agency Full time

    Great Prairie Area Education Agency has an opening for a Receptionist / Office Technology Support. 241-day contract (8-hour days). Starting pay: $15.67-$16.17/hour with a generous paid leave package in addition to a monthly cafeteria plan allotment of $1,010 and IPERS retirement. Position Overview: This individual will manage the front desk operations...

  • Court Security Officer

    1 month ago

    Burlington, United States Vermont Judiciary Full time

    Job DescriptionJob DescriptionThe Court Security Officer is primarily responsible for the security of a courtroom or courthouse. It is the officer's responsibility to assist in the orderly operation of the premises and to ensure the safety of the staff and users of the court. The officer provides general assistance to the judicial officer by ensuring...

  • Court Security Officer

    3 weeks ago

    Burlington, United States Vermont Judiciary Full time

    Job DescriptionJob DescriptionThe Court Security Officer is primarily responsible for the security of a courtroom or courthouse. It is the officer's responsibility to assist in the orderly operation of the premises and to ensure the safety of the staff and users of the court. The officer provides general assistance to the judicial officer by ensuring...

  • Architectural Office Manager

    3 days ago

    Burlington, United States Trapani Architects Full time

    Job Summary Trapani Associates (TAA) is seeking Project Administrator that will work with the Divisional Project Management and Design Teams to ensure that all projects adhere to corporate standards and that proper documentation and processes are followed for all projects. The Design Project Administrator will also work closely with the Finance Department to...

  • Architectural Office Manager

    1 month ago

    Burlington, United States Trapani Architects Full time

    Job Summary Trapani Associates (TAA) is seeking Project Administrator that will work with the Divisional Project Management and Design Teams to ensure that all projects adhere to corporate standards and that proper documentation and processes are followed for all projects. The Design Project Administrator will also work closely with the Finance Department to...

  • Architectural Office Manager

    4 weeks ago

    Burlington, United States Trapani Architects Full time

    Job Summary Trapani Associates (TAA) is seeking Project Administrator that will work with the Divisional Project Management and Design Teams to ensure that all projects adhere to corporate standards and that proper documentation and processes are followed for all projects. The Design Project Administrator will also work closely with the Finance Department to...

  • Production Operator

    1 week ago

    Burlington, United States RAPS Consulting Inc Full time

    Job DescriptionJob DescriptionTitle- Production OperatorLocation- Burlington, WADuration- 4-5 monthsShift Timing- Mon- Fri 1pm-9pmJob Description-Repetitive machine or process operation following prescribed routine. Must be able to follow direction & perform adjustments to processes or machinery. Records & reports production numbers. Proficiency in usually...

  • Chief Financial Officer

    1 week ago

    Burlington, United States siphox® Health Full time

    Job Title: Chief Financial Officer (CFO) Department: Executive Reports to: Chief Executive Officer (CEO) Job Overview: As a key member of the Executive Management team, the Chief Financial Officer (CFO) will report to the CEO and assume a strategic role in the overall management of the company. The CFO will have primary day-to-day responsibility for...

  • Operations Associate I

    1 week ago

    Burlington, United States Eastern Bank Full time

    Retail Banking experienced required for this office. The Operations Associate maintains primary responsibility for all operational elements of a small to mid-sized office. Operational responsibilities include, but are not limited to, cash vault and ATM management, managing negotiable instruments, adhering to compliance and security requirements, routine...

  • Hotel Front Office Manager

    3 weeks ago

    Burlington, United States Residence Inn- Burlington, MA Full time

    Job DescriptionJob Description**Sign on Bonus!!**Front Office Manager directly supervises all front office personnel and ensures proper completion of all front office duties. Directs and coordinates the activities of the front desk, reservations, guest services, and telephone areas. Prepare monthly reports and budget for front office department.FRONT OFFICE...

  • Senior Operational Buyer

    2 weeks ago

    Burlington, United States Walker Lovell Full time

    Senior Operational Buyer Location: Burlington, Iowa An esteemed multinational corporation specializing in industrial chemical production is seeking an experienced Operational Buyer to join their team. This position reports to the Business Procurement Manager and plays a crucial role in ensuring efficient procurement operations. The successful candidate will...

  • Senior Operational Buyer

    2 weeks ago

    Burlington, United States Walker Lovell Full time

    Senior Operational Buyer Location: Burlington, Iowa An esteemed multinational corporation specializing in industrial chemical production is seeking an experienced Operational Buyer to join their team. This position reports to the Business Procurement Manager and plays a crucial role in ensuring efficient procurement operations. The successful candidate...

  • Director of Accounting Operations

    4 weeks ago

    Burlington, United States International Staff Consulting Full time

    Director, Accounting Operations - Candidates are expected to be on-site 2 days per week at the Company location north of Boston. Our client is anticipating a product launch in early 2024 and plans to build out the organization this year. The Director of Accounting Operations will be a significant contributor in this effort and is responsible for developing...

  • Director of Accounting Operations

    4 days ago

    Burlington, United States International Staff Consulting Full time

    Director, Accounting Operations - Candidates are expected to be on-site 2 days per week at the Company location north of Boston. Our client is anticipating a product launch in early 2024 and plans to build out the organization this year. The Director of Accounting Operations will be a significant contributor in this effort and is responsible for developing...

  • Senior Operational Buyer

    3 weeks ago

    Burlington, United States Walker Lovell Full time

    Senior Operational Buyer Location: Burlington, IowaAn esteemed multinational corporation specializing in industrial chemical production is seeking an experienced Operational Buyer to join their team. This position reports to the Business Procurement Manager and plays a crucial role in ensuring efficient procurement operations. The successful candidate will...

  • Senior Operational Buyer

    3 weeks ago

    Burlington, United States Walker Lovell Full time

    Senior Operational Buyer Location: Burlington, IowaAn esteemed multinational corporation specializing in industrial chemical production is seeking an experienced Operational Buyer to join their team. This position reports to the Business Procurement Manager and plays a crucial role in ensuring efficient procurement operations. The successful candidate will...

  • Senior Operational Buyer

    23 hours ago

    Burlington, United States Walker Lovell Full time

    Senior Operational Buyer Location: Burlington, IowaOverview:An esteemed multinational corporation specializing in industrial chemical production is seeking an experienced Operational Buyer to join their team. This position reports to the Business Procurement Manager and plays a crucial role in ensuring efficient procurement operations. The successful...

  • Senior Operational Buyer

    1 day ago

    Burlington, United States Walker Lovell Full time

    Senior Operational Buyer Location: Burlington, IowaOverview:An esteemed multinational corporation specializing in industrial chemical production is seeking an experienced Operational Buyer to join their team. This position reports to the Business Procurement Manager and plays a crucial role in ensuring efficient procurement operations. The successful...