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Billing Coordinator

5 months ago

Greenville, United States RoadSafe Traffic Systems Full time

POSITION SUMMARY: Coordinate and assure the customer billing is accurate by inspecting and entering completed work orders and other critical elements charged to customers prior to final billing. Support the Branch Manager, Project Managers and the Sales team as needed.

ESSENTIAL FUNCTIONS and DUTIES:

* Prepare spreadsheets for all project billings by evaluating quantities on a line item basis from foreman's reports.
* Daily Ticket Confirmation through TCR.
* Submit invoices to customers based on project work tickets and time sheets.
* Monitor Accounts Receivable reports and contact overdue customers, resolve disputes and collect overdue amounts. Prepare weekly and monthly Accounts Receivable reports and participate in Division AR call.
* Reconcile quantity and payment discrepancies, and maintain all backup data for future billing purposes.
* Daily contact with general contractors, owners, etc. to verify materials and quantities. May meet with general contractors and state agencies to resolve quantity problems.
* Provide data entry into accounting system from daily unloading slips. Prints and files related reports.
* Draft, type, fax, copy, file and keep records of project correspondence, reports, forms and other material.
* Assist with account receivables.
* Answer telephone, if needed; redirect calls and conveys messages.
* Assist and support counter sales and walk in customers.


* Perform other work related duties as assigned.