Scheduling Coordinator

3 weeks ago

Seattle, United States Horizon House Full time

Pay Range: $31.00 - $38.00 an hour

Available Schedule(s): Monday-Friday: 7:00 AM- 3:30 PM

Summary:

This position supports all staff scheduling and administrative activities in the Assisted Living department at Horizon House. The position is multi-faceted, as this person will need to do several things at once, while still maintaining the ability to concentrate on details. The role is administrative in nature but requires a strong sense of customer service, ability to work with technology and ability to coordinate efforts in many areas at the same time. Engages and interacts with staff and contracted workers to establish rapport and trust across a diverse population.

Essential Job Duties:

* Develops and posts employee work schedules for the Assisted Living department, ensuring coverage for open shifts.
* Responds to scheduling requests related to time off, shift changes, and other scheduling needs. Assesses the feasibility of such requests while considering operational needs and ensuring fair and equitable treatment for all staff members.
* Ensures timely and accurate employee timekeeping records for payroll processing.
* Maintains clear communication with employees regarding time-off policies and procedures, fostering a transparent and supportive work environment.
* Coordinates to schedule staff for mandatory in-services and training including on-line training, in collaboration with Assisted Living leadership.

Ideal Candidate Will Possess:

* Ability to efficiently and accurately manage several tasks at one time.
* Proficiency with Microsoft Office products including Word, PowerPoint, Excel, Outlook, Teams and comfort/familiarity with various web-based computer systems.
* Excellent customer service and hospitality focus
* 1-2 years of related experience required.
* Work experience with seniors preferred.

Knowledge/Education/Specialized Training

* High School Diploma, GED, or equivalent.
* 2-3 years experience in an administrative role.
* 1 year experience coordinating and managing staffing schedules. (preferred)
* Proficient with computer systems including MS 365 programs (e.g., Outlook, Word, and Excel (including basic formulas)
* Must have basic office and computer skills including experience with Microsoft computer products (Outlook, excel, word)
* Must have experience working with software programs for tasks including payroll, scheduling, and online training and tracking.
* Experience working with staff scheduling technology such as UKG or PayNW is highly preferred.
* Must have experience with multi-line telephone, fax and copy machines.
* Ability to engage with diverse demographics including residents, staff, and other
* This person must also be courteous while demonstrating a firm approach on the telephone and in person.

Horizon House is more than a place to work. It is an opportunity to build a career in a dynamic community dedicated to wellbeing, life fulfillment, and purposeful living in a diverse community. We are looking for future team members who understand that new ideas are welcomed and meant to build and improve on old traditions. We care, we listen, and we value our employees and demonstrate this in everything we do. At Horizon House we foster meaningful work on a diverse team by using the power of an employee driven workplace to enhance wellbeing. Join our team and help make a difference in someones life every day.

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