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Mayor's Office Executive Assistant III

2 months ago

Denver, United States City and County of Denver Full time
About Our Job

With competitive pay, great benefits, and endless opportunities, working for the City and County of Denver means seeing yourself working with purpose - for you, and those who benefit from your passion, skills and expertise. Join our diverse, inclusive and talented workforce of more than 11,000 team members who are at the heart of what makes Denver, Denver.

What We Offer

The City and County of Denver offers a competitive salary commensurate with education and experience. The salary range for this position is $25.57 - $31.96. We also offer generous benefits for full-time employees which include but are not limited to:
  • A guaranteed life-long monthly pension, once vested after 5 years of service
  • 457B Retirement Plan
  • 140 hours of PTO earned within first year + 11 paid holidays, 1 personal holiday and 1 volunteer day per year
  • Competitive medical, dental and vision plans effective within 1 month of start date

Location

In this position you can expect to work on site at the City and County Building five days per week. Please note, the Mayor's Office is not remote, and this position is an in-person role. We believe we can listen better, learn more, and act faster when we are able to build strong relationships in the same physical space. With this in mind, we do our work together in person. We value in-person interactions. Our office is not remote.

What You'll Do

The Office of the Mayor of the City and County of Denver is seeking an Executive Assistant III. This is a great opportunity for an exceptional candidate to work in a multifaceted, challenging, fast-paced and politically charged environment. This position will support the Senior Advisor of Community Partnerships, Senior Advisor for Homelessness Resolution and Director of Strategic Initiatives in the Johnston administration.

This exciting opportunity will play a vital role in paving the way in Mayor Johnston's administration. Important dynamics to the City for consideration include:
  • Our Commitment to Equity
  • Denver will be an inclusive employer where city staff is valued, supported, and given the tools to advance social equity, race, and social justice
  • Denver will be an inclusive city that integrates social equity, race, and social justice into policies, practices, programs, and budgetary decisions to create equitable outcomes
  • Denver will be an inclusive government that effectively engages the community to create equitable outcomes
  • Denver will use nationally recognized research and data-driven practices to support the city's progress toward social equity, race, and social justice

Specifically, as the Executive Assistant III you will:
  • Manage, coordinate, and maintain calendars, daily schedules, domestic and international travel arrangements, conference calls, events, and meetings while ensuring guests who are attending meetings are greeted and offered appropriate accommodations
  • Draft professional communications, prepare spreadsheets, documents, and presentations
  • Maintain strict confidentiality of privileged and sensitive information and use a high degree of tact, diplomacy, and discretion in dealing with sensitive and confidential situations
  • Establish and maintain highly effective working relationships and communications
  • Proactively keep the executives well informed of upcoming commitments and responsibilities
  • Process documentation from Salesforce for Boards and Commissions
  • Prioritize conflicting needs, handle matters proactively, and follow through on scheduling requests/projects to successful completion, often with same-day deadlines
  • Perform a broad range of administrative tasks for the executive team
  • Serve as a liaison to facilitate communication with agency heads and citywide departments specific to the goals of the office
  • Support citywide special events as needed
  • Serve as Management Support Staff for the Emergency Operations Center as needed
  • Provide backup coverage in the front office as needed

The nature of this environment calls for other duties that may be assigned at any given time, depending upon the needs of the office and the administration.

About You

What You'll Bring

Our ideal candidate has some or all the following experience, skills, and characteristics:
  • Professionalism
  • Reliability and flexibility
  • Excellent attention to detail
  • Strict confidentiality of sensitive and privileged data
  • Excellent analytical and writing skills
  • Proficiency in using Microsoft Office programs
  • Experience using Salesforce
  • Ability to operate in high pressure and fast paced environments

Required Minimum Qualifications
  • Education Requirement: Graduation from high school or the possession of a GED, HiSET or TASC Certificate
  • Experience Requirement: Three (3) years of administrative/secretarial experience which must include one (1) year of experience at the type and level providing support to a manager responsible for large, complex divisions or the highest-level manager of a small organization
  • Education/Experience Equivalency: Additional appropriate education may be substituted for the minimum experience requirement

This position requires an online assessment. Once you complete your application, if you meet the qualifications for the position, you will receive an email from AssessmentTeam@denvergov.org with a link to the assessment. You will have five days to complete the assessment. We recommend that you add AssessmentTeam@denvergov.org to your safe sender list. If you do not receive the email within 30 minutes of applying, please contact AssessmentTeam@denvergov.org.

Application Deadline

This position is expected to stay open until May 22, 2024. Please submit your application as soon as possible and no later than May 22, 2024 at midnight.

About Everything Else

Job Profile
CA2179 Executive Assistant III
To view the full job profile including position specifications, physical demands, and probationary period, click here.

Position Type
Unlimited

Position Salary Range
$25.57 - $38.36

Starting Pay
$25.57 - $31.96/hour based on experience and education

Agency
Mayor's Office

Assessment Requirement
Administrative Professional

The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law.

It is your right to access oral or written language assistance, sign language interpretation, real-time captioning via CART, or disability-related accommodations. To request any of these services at no cost to you, please contact Jobs@Denvergov.org with three business days' notice.

Applicants for employment with the City and County of Denver must have valid work authorization that does not require sponsorship of a visa for employment authorization in the U.S.

For information about right to work, click here for English or here for Spanish.

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