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Office Coordinator

3 months ago

Duluth, United States Stephen Gould Corporation Full time
What makes Stephen Gould Exceptional.

Founded through a passion for entrepreneurship, our success is due to the ingenuity and tenacity of our extraordinary teams, bringing people and ideas together. With Stephen Gould, everything is within reach including an exciting career opportunity. We want you to join our team and build on our incredible 80-years of excellence. Stephen Gould looks for people that want to design and develop exciting solutions for a variety of engaged and passionate clients across the global. With headquarters in Whippany, New Jersey, 40 locations throughout the U.S and operations in six countries outside the U.S, we have grown tremendously while maintaining staying true to our 5 Principles: Stephen Gould - 5 Principals

Values and behaviors we look for:
  • Give your attention to others, actively listen, and take interest in those around you.
  • Be courteous and respectful, persevere through challenge and embrace your dedication.
  • Integrity and reliability show up every day in your work.
  • Be committed to delivering the best results as a team, recognize that decisions may differ from individual opinion, success is achieved as a team

What will I do?

As an Office Coordinator you will be responsible for managing the front desk of a large office and warehouse center in the office location. This role will additionally provide administrative support to the sales team at the branch. The office is a busy hub for Stephen Gould and the role is a permanent and fulltime opportunity with working hours from 8am to 5pm Monday-Friday.

If you are someone who loves building relationships, someone who is service oriented and will proudly represent the company to visitors and employees then this is a great fit for you The branch team is large and dynamic and makes work fun

  • You will be the first point of contact for the company, whether it is through phone calls, on-site visitors, or email correspondences
  • The administrative duties will consist of updating excel spreadsheets, data entry and verifying payment of invoices along with other clerical tasks.
  • You will need to have fast and accurate typing skills, proficiency in Microsoft Office Suite, time management skills and the ability to multitask.
  • You will support the sales team by arranging couriers, sending samples to customers and suppliers, printing documents and labels, and tracking shipments.
  • Attention to details, as well as excellent written and verbal skills are required.
  • Replenish Office Supples
  • Scan tickets/BOLs and Distribute Warehouse/USPS mail daily
  • Coordinate all RSVPs and donations for Golf tournaments
  • Maintain FedEx/UPS/USPS shipping supplies
  • Replenish copier and postage machine in and labels as needed.
  • Manage AP exception dashboard
  • Process credit card allocations for Regional Sales Leader and Regional Office Manager
  • Support collections and looking into outstanding supplier payments and resolve.
  • Integrity, commitment, accountability and collaboration are foundations of SG, and the team welcomes someone who exemplifies these values.

Role Requirements
  • H.S. degree or GED equivalent + a minimum of 3 years' experience in an office setting required.
  • Associate degree in business or related discipline OR bachelors preferred.
  • Experience in a corporate sales and service environment required
  • 3+ years of experience in a large corporate/sales office highly preferred
  • 3+ years of experience in a sales, service, or supply chain related role highly preferred
  • 2 years of light collections or AP/AR experience preferred
  • High proficiency in Microsoft Word, Excel, Outlook and virtual communication and collaboration tools
  • Must be able to work in office everyday Monday through Friday.

THIS POSITION DESCRIPTION IN NO WAY STATES OR IMPLIES THAT THESE ARE THE ONLY DUTIES TO BE PERFORMED BY THE EMPLOYEE(S) INCUMBENT IN THIS POSITION. EMPLOYEES WILL BE REQUIRED TO FOLLOW ANY JOB-RELATED INSTRUCTIONS AND TO PERFORM ANY OTHER JOB-RELATED DUTIES REQUESTED BY ANY PERSON AUTHORIZED TO GIVE INSTRUCTIONS OR ASSIGNMENTS.

EEOC: Stephen Gould is an equal opportunity employer

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