Lead Executive/Administrative Support Assistant

2 weeks ago

Arlington, United States Ctec Inc. Full time

Cybermedia Technologies (CTEC) www.ctec-corp.com is a CMMI Level III company that has provided technology and management solutions to commercial and government clients across the USA for 22 years. We are currently looking for a Lead Executive/Administrative Support Assistant

Work Authorization: US Citizen

Clearance: Public Trust

Must Haves:

* 10 years of demonstrated leadership experience (not just total work experience)
* Proven Organizations skills
* Verifiable SharePoint user skills
* Verifiable MS Office Suite skills (provide samples of Excel work products developed)
* Prior experience using CATT tool

Responsibilities:

* Develop taskings, briefings, reports, fact sheets, talking points, communications, and outreach
* Review work products, requiring a high degree of familiarity with relevant policies, programs, and standards; identify issues and opportunities for improvement to the Client leadership
* Manage internal and external communications to include speaker requests and associated clearance processes, develop charts, memorandum, reports, letters, taskings and review briefings and presentations, and coordinate participation of senior executives at major events.
* Operate daily executive task tracking (leveraging CATT) correspondence management system to track and monitor all internal and external tasks.
* Develop templates and standards to report on activities not covered by existing templates and standards.
* Ensure task coordination across Branches and Sub-Divisions while providing quality control to advance information-sharing.
* Research and recommend changes to policy through participation in policy related Headquarters tasks and meetings.
* Review and edits strategic planning documents, policy guidance, implementation guidelines, memorandum, reports, fact sheets, briefs, excel reports and taskings
* Provide routine administrative functions for the Client leadership to include responsibilities such as document copying and filing; maintaining calendars and schedules; handling meeting logistics; composing correspondence; tracking deadlines on incoming requests; answering phone calls; handling all inquiries within their capacity; arranging callbacks to protect the principal's time; providing backup materials for callbacks; scheduling appointments and meetings; preparing agendas; scheduling meeting facilities; preparing action minutes; scheduling travel; preparing itineraries, trip files and supplies; and preparing settlement vouchers after trips

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Cybermedia Technologies management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, where applicable and available, reasonable accommodation(s) may be made to enable individuals with disabilities to perform essential functions of this position.

Please note: Candidate(s) will be required to go through pre-employment screening.

Cybermedia Technologies, Inc. is a proud Equal Opportunity Employer (EOE; M/F/D/V)

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