Administrative Assistant

1 week ago

San Antonio, United States Raba Kistner Full time
Raba Kistner, Inc. is a premier Engineering Consulting and Program Management firm. Our purpose is to build a better and more sustainable world for our employees, their families, our clients, and the communities we serve. Our Core Values are:
  • Community "We care for our communities"
  • Integrity "We act with integrity"
  • Passion "We infuse passion into everything we do"
  • Quality "We believe quality comes from a culture of innovation and continuous improvement"
  • Growth "We dedicate ourselves to personal and business growth"

Raba Kistner is seeking a detailed-oriented, dependable Administrative Assistant - Training to join our corporate team in San Antonio, TX. The duties of this position encompass inputting, maintaining and updating the Learning Management System in an efficient manner. Assist in the development and administration of training materials such as fliers, correspondences, etc. Work well with other HR personnel in a cohesive and fostering manner. Answers phones and emails pertaining to training and other HR related matters as necessary. Perform other administrative functions as required. Other responsibilities include:

  • Responsible for maintaining and updating training data in the Learning Management System.
  • Assist in the development of training materials, scheduling of classes and classroom preparations.
  • Input and maintain training logs, feedback surveys, etc.
  • Prepare documents and correspondence as requested.
  • Assist staff members with work assignments, as directed by HR management.
  • Set up and maintain project files and folders.
  • Assist and substitute for other administrative assistants, when required.
  • Serve as a backup to the front desk receptionist at the Corporate office, when required.
  • Perform other duties as assigned.

Qualifications
  • High school or GED certification. Associate's degree preferred.
  • Minimum of 1 year administrative experience required.
  • Possess a valid driver's license within the applicable jurisdiction and meet company's auto insurability requirements.

Good oral and written communications skills and working knowledge of database administration. Intermediate knowledge of Microsoft Office suite. Able to problem solve, multi-task, and absorb new ideas and concepts quickly. Must be able to maintain confidentiality and present self in a professional manning including appearances. Must be able to multiple task, work independently and tactfully, be detailed-oriented and possess good organizational skills. Must be a team player who works well with all types and levels of internal and external clients. Must be able to work beyond normal schedule when needed.

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

While performing the functions of this job, the employee is regularly required to sit, use hand to finger, handle, or feel, reach with hands and arms, talk or hear. Occasionally required to lift and/or move up to 25 pounds, stand and walk, stoop, kneel, crouch, or crawl, drive vehicle short and/or long distances. Specific vision abilities required by this job include close vision, far vision, color vision, peripheral vision, focus vision and depth vision. The noise level in the work environment is usually moderate (business office with computers/printers, light traffic, etc.).

EOE/Minority/Female/Disabled/Veteran
Drug Free Workplace #zr

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