Secretary - High School Athletic Department

3 weeks ago

Marysville, United States Marysville Schools Full time
Position Type:
Secretarial/Clerical/Secretary

Date Posted:
5/1/2024

Location:
Marysville High SchoolREPORTS TO:
Principal/Athletic Director

EMPLOYMENT STATUS:
Regular fulltime - 213 days
Pay Grade 30

FLSA STATUS:
Non-Exempt

POSITION SUMMARY: Provide clerical, student and staff support to the Athletic Director and department.

ESSENTIAL FUNCTIONS:
  • Type a variety of material such as letters, reports and memos.
  • Maintains a regular filing system for athletic director and the athletic department.
  • Processes incoming correspondence.
  • Orders and maintains supplies as needed.
  • Performs bookkeeping tasks associated with the department such as ticket sales, team entry fees (incoming) and camp fees.
  • Maintains a schedule of appointments and makes arrangements for conferences and interviews (when applicable).
  • Assists student athletes with concerns and/or problems when appropriate.
  • Maintains complete set of files and correspondence for athletic teams.
  • Processes school and officials contracts.
  • Assists with team scheduling.
  • Does typing, filing and telephone work for the entire coaching staff, as well as trainers.
  • Handles incoming telephone lines, screens calls and forwards to appropriate team/department/person.
  • Screens and evaluates fund raising opportunities and forwards to the most appropriate team coach. Processes all team requisitions/purchase orders.
  • Checks each athlete's grades for eligibility and, Pay to Participate fees (processes and deposits
  • Types minutes of OCC committees on which director and assistant director serve.
  • Coordinates meetings with all district participants.
  • Gathers information, types and processes reports for state, district, and League organizations.
  • Designs, types, assembles and distributes to all district schools, and mails (when appropriate) all summer camp brochures, applications, etc.
  • Processes team transportation requests, and maintains daily log of same.
  • Works closely with transportation department.
  • Other duties as assigned by the Athletic Director, Principal, Superintendent or his/her designee.
  • Maintain the confidentiality of information that is not public domain.
  • Perform other duties as assigned by the Assistant Principal, the Principal or the Dean of Students.
QUALIFICATIONS:
  • High School diploma or equivalent training and experience.
  • Excellent computer and office skills.
  • Attention to detail.
  • Ability to handle confidential matters, set priorities and work well under pressure.
  • Ability to work cooperatively with all staff and to interact with staff, students and the public in a positive manner.
  • Ability to adapt to change quickly and to accept new and challenging tasks as they arise.
  • Ability to be bonded.
  • Alternate to these qualifications as the Superintendent and/or Board of Education may find appropriate.
EQUIPMENT OPERATED:
  • Computer/printer
  • Fax machine
  • Copier
  • Various other office machines, educational equipment and tools
  • Public address system
WORKING CONDITIONS:
  • May encounter some interaction with angry or distraught adults or students.
  • Potential exposure to blood or other body fluids and tissue.
  • Occasional operation of a vehicle in inclement weather.
  • Regular requirement to sit, stand, walk, talk, hear, see, read, reach with hands and arms, stoop, crouch, and kneel.
NOTE: The above lists may not be ranked in order of importance.

CONDITIONS OF EMPLOYMENT:
  • Length of Employment: One Year Limited Contract
  • Salary: Based on current classified salary schedule with appropriate experience and training
  • Fringe Benefits: Based on current classified handbook
ADDITIONAL INFORMATION:

Please submit a letter of interest and resume to the online application. Please do not send materials through U.S. mail or by e-mail, all documents should be uploaded to your application. If your qualifications meet our needs we will contact you for further information and a possible interview.

The Marysville Exempted Village School District is an EQUAL OPPORTUNITY EMPLOYER and is in compliance with SECTION 504 OF THE REHABILITATION ACT OF 1973.

Posted Internally: May 2, 2024
Internal Application Deadline: May 8, 2024

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