Administrative Assistant #2

7 days ago


Long Island City, United States HOGAR Full time
Responsibilities:

Purchase office supplies and/or equipment, including maintaining appropriate documentation of purchasing decisions and forwarding purchase orders, packing slips and invoices to the fiscal department on a timely basis

*Review invoices for accuracy and forward to fiscal department on a timely basis. *Maintain inventory log on a monthly basis for all items, equipment and furniture purchased, transferred, traded in or discarded.

*Maintain and balance office petty cash fund by collecting expense vouchers, reimbursing staff, and reconciling and submitting vouchers to fiscal on a, at minimum, monthly basis. *Maintain, training logs, office certificates, etc., to ensure compliance with regulatory agencies as well as HOGAR requirements.

*Collect, organize and forward program report data to supervisors and data manager.

*Draft, copy, fax and file memoranda, letters and other agency documents.

*Maintain calendar, schedule appointments and arrange meeting rooms.

*Maintain common spaces in office including ordering and restocking supplies and general area upkeep.

*Greet and direct visitors to appropriate location(s).

*Assist with the collection of documents for audits and submission of proposals.

*Assist Site/Program Director in preparing board and DHS reports.

*Deliver and/or pick up documents to/at HOGAR offices, funding sources and or other locations.?*Maintain client databases and play team role of super-user for Awards and CARES systems. *Perform additional duties as assigned

Salary: $50,000 yr.

Job Requirements

Qualifications:
  • High school diploma or equivalent and two years related experience
  • Proficiency in modern business communications including personal computers, electronic mail, voicemail, facsimile and copier equipment
  • Proficient experience using Microsoft Office software (PowerPoint, Excel) and knowledge of databases.
  • Proficiency in basic filing principles and standard correspondence formats
  • Bi-lingual Preferred


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