Administrative Assistant

1 week ago

Atlanta, United States Cousins Full time
About Cousins Properties:

Headquartered in Atlanta, Cousins is a fully integrated, self-administered and self-managed real estate investment trust (REIT). Cousins has a simple, compelling strategy: Premier urban Sun Belt office portfolio, Disciplined about capital allocation, Best-in-class balance sheet, with Strong local operating platforms. Acting through its operating partnership, Cousins Properties LP, primarily invests in Class A office buildings located in high-growth Sun Belt markets. Cousins Properties (NYSE: CUZ) develops, owns, and manages a 20 million square foot trophy office portfolio in the high-growth Sun Belt markets of Atlanta, Austin, Charlotte, Dallas, Nashville, Tampa, and Phoenix.

Founded in 1958, Cousins creates shareholder value through its extensive expertise in the development, acquisition, leasing, and management of high-quality real estate assets. The Company has a comprehensive strategy in place based on a simple platform, trophy assets, and opportunistic investments. For more information, please visitwww.cousins.com.

Job Summary:

The Administrative Assistantis a front line position who assists building tenants, contractors, managers and visitors daily and requiresstrong customer service andorganizationalskills. Responsibilities include, but are not limited to:appropriately handling incoming and outgoing telephone calls, managing calendars, scheduling appointments, coordinating meetings and events, document production, tenant / vendor follow up, filing, and completion of other projects with minimal supervision.

Description of Responsibilities:

This position is on-site in Atlanta, GA. This is not a remote or hybrid position.

Administration:

  • Process invoices daily through Yardi and be able to identify the correct accounting codes.
  • Assists in coordinating all tenant security access cards for perimeter, garage, and fitness center.
  • Updates stacking plans, gross sales reports, and monthly report cover sheets.
  • Assist the property manager in implementing the Cousins Way Property Management Manual.
  • Helps Maintain Property Management calendar.
  • Performs clerical tasks for staff as needed.
  • Help maintain building website and keep information up to date
  • Maintain tenant and administrative filing system and assures all documents are properly filed.
  • Assist security to provide building access for contractors.
  • Maintains the contractor/vendor list.
  • Prepares building inspection reports, status reports, tracking reports, correspondence and files.
  • Assist with all incoming service requests and dispatch to appropriate personnel.
  • Retrieve, open, date-stamp and distribute all incoming mail. Coordinate and assist with leasing tours
  • Assist with planning and implementation of tenant events

Accounting and Reporting:

  • Assists with the preparation and distribution of monthly and quarterly reports.
  • Responsible for input of data in operating and capital budgets.

Insurance:

  • Maintains insurance files for coverage required by tenants and vendors.
  • Responsible for notification letters to tenants and vendors thirty days before expiration of insurance certificate.
  • Coordinates with the Property Manager to prepare required loss prevention reports.

Engineering:

  • Assist with filing
  • Assist with Cuzway reporting
  • Assist with scheduling and assigning work orders
  • Input Energy Star information in records
  • Collect utility bill back info and input in records
  • Assist with orders as needed

Tenant Relations:

  • Develop and maintains positive tenant relations by creating and sustaining good will and by providing consistently responsive quality service.
  • Coordinate and assists with tenant move-ins and move-outs.
  • Coordinate and assists with planning and implementation of periodic tenant events.
  • Assist in maintaining the tenant information manual and assures that information is current and correct.
  • Coordinate production of tenant signs, keys and directory information.
  • Coordinate tenant participation in the recycling program.
  • Prepare and maintain a tenant contact list.

The above statements are intended only to describe the general nature of the job and should not be construed as an all-inclusive list of position responsibilities.

Required or Preferred Knowledge, Skills and Abilities:

  • Minimum of three (3) years administrative experience is required
  • High school diploma is required
  • Real estate experience is preferred
  • Must possess strong interpersonal skills and an ability to work and communicate effectively with all levels of operations
  • Must have the ability to manage time and multiple projects efficiently and achieve required results
  • Must possess excellent customer service skills
  • Must be detail oriented and well organized
  • Proficient with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
  • High proficiency in written and spoken English is required
  • Must be able to define problems, collect data, establish facts, and draw valid conclusions.
  • Physical Demands may vary. The individual is occasionally required to sit, stoop, kneel, and crouch. The individual may need to lift up to 20 pounds.

Cousins is an equal opportunity employer where employment decisions are based on merit, qualifications, and aptitude. The Company does not discriminate in employment opportunities or employment practices on the basis of race, color, religion, creed, sex (including gender, pregnancy, sexual orientation, and gender identity), national origin or ancestry, physical or mental disability, veteran status, age, genetic information, or any other class or characteristic protected by federal, state, or local law.

  • Administrative Assistant

    1 week ago

    Atlanta, United States Administrative Consulting & Staffing, LLC Full time

    About the job Administrative Assistant The Duties include (but not limited too):• Providing administrative support for a staff of approximately 2000 Active Duty and DoD Civilians.• Process, maintain, and track administrative documents, correspondence, classified documents, and forms, with emphasis toward military personnel management and...

  • Administrative Assistant

    1 month ago

    Atlanta, United States Administrative Consulting & Staffing, LLC Full time

    About the job Administrative Assistant The Duties include (but not limited too): • Providing administrative support for a staff of approximately 2000 Active Duty and DoD Civilians. • Process, maintain, and track administrative documents, correspondence, classified documents, and forms, with emphasis toward military personnel management and...

  • Administrative Assistant

    8 months ago

    Atlanta, United States Elliott Electric Supply Full time

    Job Description: The core duties and responsibilities of an Administrative Assistant revolve around supporting others. Their job duties can vary widely, not just from job to job, but from day to day at the same job. On any given day, they may perform a variety of tasks, such as: Answer phones and greet visitors Schedule appointments and maintain...

  • Administrative Assistant

    3 days ago

    Atlanta, United States Selectek Staffing Solutions Full time

    Selectek is looking for an experienced Administrative Assistant to assist our clients procurement. The primary duty of this role will include creating and maintaining documentation for Logistics Specialists for equipment coming to jobsites from both Administrative Assistant, Administrative, Assistant, Logistics Specialist, Staffing

  • Administrative Assistant

    6 days ago

    Atlanta, United States City of Atlanta Georgia Full time

    Provides varied administrative and clerical services to an assigned department. May supervise administrative support staff, temporary employees or interns. Prepares, reviews, distributes, and/or files routine correspondence, memoranda, letters and re Administrative Assistant, Administrative, Assistant

  • Administrative Assistant

    1 week ago

    Atlanta, United States Cousins Properties Incorporated Full time

    The Administrative Assistant is a front line position who assists building tenants, contractors, managers and visitors daily and requires strong customer service and organizational skills. Responsibilities include, but are not limited to: appropriate Administrative Assistant, Administrative, Property Management, Property Manager, Assistant, Reports

  • Administrative Assistant

    5 days ago

    Atlanta, United States Focus of Georgia, Inc. Full time

    FOCUS OF GA IS SEEKING TWO ADMINISTRATIVE ASSISTANTS FOR OUR CLIENT IN THE ATLANTA AREA! Contract Assignment Estimated Duration: 4 to 6 months. Has the potentially to convert permanetly. Hourly Pay Rate: $24.00 an hour Work Schedule: Monday - Friday Administrative Assistant, Administrative, Assistant, Management, Staffing

  • Administrative Assistant

    2 months ago

    Atlanta, United States TI Partners Full time

    Company DescriptionTI Partners is a technology-focused investment bank that delivers high-value strategic results for its clients. With a national presence, TI Partners works with boot-strapped entrepreneurs, managers, and equity-holders to accomplish their goals. As a trusted advisor, TI Partners leverages its unique history and pedigree to craft...

  • Administrative Assistant

    2 months ago

    Atlanta, United States TI Partners Full time

    Company DescriptionTI Partners is a technology-focused investment bank that delivers high-value strategic results for its clients. With a national presence, TI Partners works with boot-strapped entrepreneurs, managers, and equity-holders to accomplish their goals. As a trusted advisor, TI Partners leverages its unique history and pedigree to craft...

  • Administrative Assistant

    1 month ago

    atlanta, United States TI Partners Full time

    Company DescriptionTI Partners is a technology-focused investment bank that delivers high-value strategic results for its clients. With a national presence, TI Partners works with boot-strapped entrepreneurs, managers, and equity-holders to accomplish their goals. As a trusted advisor, TI Partners leverages its unique history and pedigree to craft...

  • Administrative Assistant

    2 months ago

    atlanta, United States TI Partners Full time

    Company DescriptionTI Partners is a technology-focused investment bank that delivers high-value strategic results for its clients. With a national presence, TI Partners works with boot-strapped entrepreneurs, managers, and equity-holders to accomplish their goals. As a trusted advisor, TI Partners leverages its unique history and pedigree to craft...

  • Administrative Assistant

    1 week ago

    Atlanta, United States Focus of Georgia, Inc. Full time

    Main Duties: The temps will spend the entire day working on administrative duties. Low-Income Housing experience is a plus The temps will have email access to communicate with the Compliance and OPM team Proficient with Microsoft Office Administrative Assistant, Administrative, Assistant, Staffing

  • Administrative Assistant

    5 days ago

    Atlanta, United States Focus of Georgia, Inc. Full time

    Main Duties: Administrative / data entry tasks to help support the team. Behind-the-scenes work and team support. Review customer emails and enter orders into the system. General email requests like bills or lading or certificates of analysis. Minimu Administrative Assistant, Administrative, Assistant, Staffing

  • Administrative Assistant

    6 days ago

    Atlanta, United States Ideaboxpro Full time

    Join Ideaboxpro as a Administrative AssistantAbout Us: At Ideaboxpro, excellence is our standard. We strive to provide the highest quality consulting services and continually seek to improve and exceed our client's expectations. Our commitment to excellence is reflected in every project and interaction we undertake.Position: Administrative...

  • Administrative Assistant

    3 weeks ago

    Atlanta, United States Ideaboxpro Full time

    Join Ideaboxpro as a Administrative Assistant About Us: At Ideaboxpro, excellence is our standard. We strive to provide the highest quality consulting services and continually seek to improve and exceed our client's expectations. Our commitment to excellence is reflected in every project and interaction we undertake. Position: Administrative...

  • Administrative Assistant

    1 month ago

    Atlanta, United States My RIA Lawyer Full time

    Administrative Assistant - Virtual We are looking for an experienced Administrative Assistant who can help the busy attorneys and paralegals at our law office assist our clients. This is a virtual position, so the right candidate must be a proactive, self-starter who is driven to do good work and has excellent time management skills. You’ll be responsible...

  • Administrative Assistant

    6 days ago

    Atlanta, United States Focus of Georgia, Inc. Full time

    Main Duties: Adheres to policies regarding safeguarding information to include Personally Identifiable Information (PII), Protected Health Information (PHI) and email encryption. Assists the State Office of Vital Records with processing paternity ack Administrative Assistant, Administrative, Assistant, Processing, Staffing

  • Administrative Assistant

    1 week ago

    Atlanta, United States Orkin, Inc. Full time

    Maintain the confidentiality of all information at all times Prepare, compose, and initiate correspondence, memoranda, presentation material and reports for the Managing Director National Accounts Schedule and maintain calendar of appointments, meeti Administrative Assistant, Administrative, Assistant, Director

  • Administrative Assistant

    1 month ago

    atlanta, United States Tandym Group Full time

    A legal services organization in Atlanta, GA is looking to add a new Administrative Assistant to their growing staff. Responsibilities:Serve as administrative point person on all assigned matters, anticipating the team's needs and leading logistical arrangements and information handlingOrganize and coordinate meetings, including preparing and circulating...

  • Administrative Assistant

    4 weeks ago

    Atlanta, United States Tandym Group Full time

    A legal services organization in Atlanta, GA is looking to add a new Administrative Assistant to their growing staff. Responsibilities:Serve as administrative point person on all assigned matters, anticipating the team's needs and leading logistical arrangements and information handlingOrganize and coordinate meetings, including preparing and circulating...