Office Coordinator

4 weeks ago

Prineville, United States Fortis Construction Inc Full time

Job Description:

The Office Coordinator assists with ensuring the site office runs efficiently and smoothly from an administrative and team perspective. A successful Office Coordinator is a detail-oriented, team player with the ability to manage multiple tasks, produce quality work, and consistently meet deadlines.

The Office Coordinator will work closely with all members of the project team (project managers, project engineers, superintendents, and project accountants).

Responsibilities

* Assist with project start-up process - setting up vendors for office logistics, mail delivery services, and scheduling safety orientations as needed.


* Manage subcontracts, insurance certificates and other project documents making sure subcontractors have paperwork in place before coming on site, run weekly audits.


* Manage document control throughout the project duration: update drawing list and any other project updates.


* Provide overflow administrative services to project team members as needed.


* Enter Certified Payroll and data for field staff time sheets.


* Assist with project completion closeout - cancelling office services and vendors.


* Scan and index documents as requested.


* Work with project team on any new assignments or project specific tasks needs.


* Provide general site office support, including assisting leadership and administrative support teams.


* Coordinate project contract documents, subcontract/project insurance, compile billing documents such as Work Authorizations, Service Agreements, Subcontract Change Orders, etc.


* Assist in other duties as assigned, relevant to the achievement of the position's and team's objectives.



Required Qualifications

* 3+ years of experience in an administrative support role.


* Organization, time management, and attention to detail is imperative.


* Ability to identify and resolve complex issues.


* Flexible in day-to-day tasks.


* Ability to think critically and prioritize work tasks.


* Excellent listening skills and strong communication skills.


* Ability to motivate and support team morale.


* Proficient computer skills in Microsoft Office Suite.


* A strong work ethic and a "can-do" attitude.


* Must possess a valid driver's license and a satisfactory driving record in accordance with Fortis policy



Preferred Qualifications

* Field office coordinator experience preferred.


* Proficient in Bluebeam and project management software.



Physical Requirements

* Work is performed in a professional office environment. Role is primarily stationary, often standing or sitting for long periods of time. Role may stand or walk throughout the office for up to 30 minutes at a time. Utilize standard office equipment such as computers, phones, photocopiers, etc. Communication with internal and external contacts, including speaking and hearing. May occasionally move equipment up to 25 lbs.



Travel Requirements

* All Fortis positions require some level of driving.



The above description is intended to identify the essential functions and requirements for the performance of this job; it is not to be construed as a complete statement of duties, responsibilities or requirements. All jobs require behaviors consistent with our Core Values and Culture. The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations could be made to enable employees with disabilities to perform the essential functions of the role, absent undue hardship. Fortis Construction, Inc. reserves the right to revise the job description at any time.

RQ-0070 Office Coordinator (Open)

Fortis is an Equal Employment Opportunity employer. We adhere to a policy of making employment decisions without regards to race, color, religion, sex, age, disability or any other protected categories. It is our intention that all qualified applicants be given an equal opportunity and that selection decisions be based on job-related factors.

  • Public Health Preparedness Coordinator

    4 weeks ago

    Prineville, United States Crook County Full time

    Summary Under the supervision of the Modernization Manager, the Public Health Emergency Preparedness Coordinator fulfills the requirements of the Oregon Health Authority Emergency Preparedness Agreement including planning, coordinating, and exercising response for public health emergencies. Essential Job Functions Public Health Preparedness...

  • Public Health Preparedness Coordinator

    4 weeks ago

    Prineville, United States Crook County Full time

    Summary Under the supervision of the Modernization Manager, the Public Health Emergency Preparedness Coordinator fulfills the requirements of the Oregon Health Authority Emergency Preparedness Agreement including planning, coordinating, and exercising response for public health emergencies. Essential Job Functions Public Health Preparedness...

  • Public Health Preparedness Coordinator

    3 weeks ago

    Prineville, United States Crook County Full time

    Summary If the following job requirements and experience match your skills, please ensure you apply promptly. Under the supervision of the Modernization Manager, the Public Health Emergency Preparedness Coordinator fulfills the requirements of the Oregon Health Authority Emergency Preparedness Agreement including planning, coordinating, and exercising...

  • Public Health Preparedness Coordinator

    2 weeks ago

    Prineville, United States Crook County Full time

    Summary Under the supervision of the Modernization Manager, the Public Health Emergency Preparedness Coordinator fulfills the requirements of the Oregon Health Authority Emergency Preparedness Agreement including planning, coordinating, and exercising response for public health emergencies. Essential Job FunctionsPublic Health Preparedness Coordinate,...

  • Communications Officer

    3 weeks ago

    Prineville, United States City of Prineville Full time

    CROOK COUNTY 911 OVERVIEW Crook County 911, a department within the City of Prineville, processes all 911 calls and dispatch services for Crook County, Oregon including City of Prineville Police Department, Crook County Sheriff's Office, Crook County Fire and Rescue, Crook County Search and Rescue, Crook County Jail, Crook County Parole and Probation, Crook...

  • Communications Officer

    4 weeks ago

    Prineville, United States City of Prineville Oregon Full time

    GENERAL DESCRIPTIONS CROOK COUNTY 911 OVERVIEW Crook County 911, a department within the City of Prineville, processes all 911 calls and dispatch services for Crook County, Oregon including City of Prineville Police Department, Crook County Sheriff's Office, Crook County Fire and Rescue, Crook County Search and Rescue, Crook County Jail, Crook County...

  • Office Representative

    1 month ago

    Prineville, United States Mike Hornback - State Farm Agent Full time

    Benefits: 401(k) matching Health insurance Opportunity for advancement Paid time off Training & development IF YOU TRUELY ENJOY WORKING WITH THE PUBLIC, CAN SELL YOURSELF, AND WANT TO MAKE A LOT OF $ THEN APPLY HERE! WANT TO GET PAID FOR WHAT YOU DO? WE PAY HOURLY PLUS BONUSES AND COMMISSIONS THAT CAN MAKE THE HOURLY PAY CHUMP CHANGE COMPARED TO THE EXTRA...

  • Office Representative

    4 weeks ago

    Prineville, United States Mike Hornback - State Farm Agent Full time

    Benefits: 401(k) matching Health insurance Opportunity for advancement Paid time off Training & development IF YOU TRUELY ENJOY WORKING WITH THE PUBLIC, CAN SELL YOURSELF, AND WANT TO MAKE A LOT OF $ THEN APPLY HERE! WANT TO GET PAID FOR WHAT YOU DO? WE PAY HOURLY PLUS BONUSES AND COMMISSIONS THAT CAN MAKE THE HOURLY PAY CHUMP CHANGE COMPARED TO THE EXTRA...

  • Community Partnership Coordinator

    4 weeks ago

    Prineville, United States State of Oregon Full time

    Job Description: We are currently looking for a Community Partnership Coordinator (Program Analyst 1) to become part of our District 10 Self Sufficiency and Child Welfare team, serving Crook, Deschutes, and Jefferson Counties.We are proud to be an Equal Opportunity Employer. We are actively working to build an equitable agency with the as our guide toward...

  • Office Representative

    1 month ago

    Prineville, United States Mike Hornback - State Farm Agent Full time

    Benefits: 401(k) matching Health insurance Opportunity for advancement Paid time off Training & development IF YOU TRUELY ENJOY WORKING WITH THE PUBLIC, CAN SELL YOURSELF, AND WANT TO MAKE A LOT OF $ THEN APPLY HERE!  WANT TO GET PAID FOR WHAT YOU DO?  WE PAY HOURLY PLUS BONUSES AND COMMISSIONS THAT CAN MAKE THE...

  • Office Representative

    4 weeks ago

    Prineville, United States Mike Hornback - State Farm Agent Full time

    Benefits: 401(k) matching Health insurance Opportunity for advancement Paid time off Training & development IF YOU TRUELY ENJOY WORKING WITH THE PUBLIC, CAN SELL YOURSELF, AND WANT TO MAKE A LOT OF $ THEN APPLY HERE!  WANT TO GET PAID FOR WHAT YOU DO?  WE PAY HOURLY PLUS BONUSES AND COMMISSIONS THAT CAN MAKE THE...

  • Office Representative

    4 weeks ago

    Prineville, United States Mike Hornback - State Farm Agent Full time

    Job DescriptionJob DescriptionBenefits:401(k) matchingHealth insuranceOpportunity for advancementPaid time offTraining & developmentIF YOU TRUELY ENJOY WORKING WITH THE PUBLIC, CAN SELL YOURSELF, AND WANT TO MAKE A LOT OF $ THEN APPLY HERE! WANT TO GET PAID FOR WHAT YOU DO? WE PAY HOURLY PLUS BONUSES AND COMMISSIONS THAT CAN MAKE THE HOURLY PAY CHUMP CHANGE...

  • Mobile Crisis Case Coordinator

    2 weeks ago

    Prineville, United States BestCare Treatment Services Full time

    JOB SUMMARY: The Mobile Crisis Peer Support Specialist or Mobile Crisis Case Coordinator work as part of a two-person crisis response team (the other team member being a QMHP or QMHP-R). Under the direction of the certified Mobile Crisis Counselor, the team is responsible for mobile crisis response, risk assessment and crisis stabilization planning for...

  • Supervisory Wildland Firefighter

    4 weeks ago

    Prineville, United States U.S. Department of the Interior Full time

    Clarification from the agency All U.S. Citizens - No previous federal service is required.This position is being advertised under an OPM government-wide Direct Hire authority.CTAP and ICTAP candidates in the local commuting area. Duties Review preparedness actions and operating plans used in the management of wildland fires. Coordinate...

  • Supervisory Wildland Firefighter

    1 month ago

    Prineville, United States U.S. Department of the Interior Full time

    Clarification from the agency All U.S. Citizens - No previous federal service is required.This position is being advertised under an OPM government-wide Direct Hire authority.CTAP and ICTAP candidates in the local commuting area. Duties Review preparedness actions and operating plans used in the management of wildland fires. Coordinate...

  • Administrative Assistant

    2 weeks ago

    Prineville, Oregon, United States Crook County Full time

    COMPENSATION FOR THIS POSITION IS UNDER REVIEWJob Title: Administrative Assistant - Health ServicesJoin our team as an Administrative Assistant in the Family Health Services group at Crook County Health Department. In this role, you'll play a key part in ensuring our community members have access to quality healthcare by supporting various clinic...

  • Project Manager

    4 weeks ago

    Prineville, United States Turner & Townsend Full time

    Company Description From the inception of a project through to completion and beyond, Turner & Townsend help to deliver the outcomes that matter through transformational programs covering the full spectrum of consultancy, project delivery and post-project operations. With offices located globally, you're never far away from our services. Working from 113...

  • Legal Assistant I

    4 weeks ago

    Prineville, United States Crook County Full time

    Summary: Under the direct supervision of the Office Manager and Child Support Enforcement Officer, this position performs specialized legal assistant functions for the Crook County District Attorney’s Office; performs a variety of duties associated with general office assistance in a legal setting. This position performs a variety of legal support for the...

  • Project Manager

    4 weeks ago

    Prineville, United States Turner & Townsend Full time

    Job DescriptionJob DescriptionCompany DescriptionFrom the inception of a project through to completion and beyond, Turner & Townsend help to deliver the outcomes that matter through transformational programs covering the full spectrum of consultancy, project delivery and post-project operations.With offices located globally, you're never far away from...

  • Receptionist - State Farm Agent Team Member

    2 weeks ago

    Prineville, Oregon, United States Mike Hornback - State Farm Agent Full time

    ROLE DESCRIPTION: This is an unlicensed part time position Monday to Friday 10 to 2pm. Looking for the perfect people person. This position will have the opportunity for growth and advancement in the future to become a licensed agent within my agency if so desired This position starts at $16/hr plus bonuses and commissions from setting appointments and...