Executive Assistant

3 weeks ago

Milford, United States Marmon Holdings, Inc Full time

Marmon Utility LLC

Come join a team where People make the difference As a part of Marmon Holdings, Inc., a highly decentralized organization, we rely heavily on people with the aptitude, attitude, and entrepreneurial spirit to drive our success, and we're committed to attracting and retaining top talent.

Come work for the biggest "small company" you'll ever know

This position will provide administrative support to the President and Senior Leadership Team of Marmon Utility. The Executive Assistant will communicate with internal and external stakeholders on behalf of the SLT staff, using utmost discretion and professionalism. The Executive Assistant will also provide support to deliver projects within a specified timeline and within budget.

A high degree of flexibility in a very dynamic environment, a sense of urgency, attention to detail and the ability to manage information at the highest level of confidentiality are critical success factors for this position. This position requires high-level administrative expertise with a willingness to pitch in and do what's needed in a dynamic and fast-paced environment.

* Administrative duties such as coordination of projects, scheduling of meetings, coordination of sub-contractors or vendors, and scheduling conference rooms, conference calls, etc.
* Manage project tasks with minimal oversight; work with team members to share information and resources; develop project materials and tools; and support the preparation of status reports for our clients and executive management.
* Contribute to maintaining and administering the company's online intranet site via updates and timely communication pieces.
* Contributes to transactional Human Resources functions, including supporting talent acquisition activities, onboarding and orientation, and data management.
* Provide support to schedule, coordinate, and organize offsite meetings and events.
* Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
* Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
* Prepare professional presentations for executives.
* Handle various travel arrangements for executive team, coordinating calendars, communicating appropriately to all parties on conflicts or other needs, and resolving travel issues.
* Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
* Maintains customer confidence and protects operations by keeping information confidential.
* Ensures all materials are present and working prior to meetings with internal and external participants.

Knowledge, Skills and Abilities Required

* Excellent listening, organizational and verbal/written communication skills
* Be able to work well independently, manage time effectively, be self‐directed and able to write original content as well as refine and compile information from appropriate boilerplate and technical documents
* Ability to maintain a high level of confidentiality.
* Ability to draft and edit correspondence with precision.
* Flexible schedule and the ability to work occasional late/early hours as needed.
* Proven Project Management Skills
* Ability to anticipate challenges, plan for solutions and garner the support needed to meet deadlines.
* Technical proficiency with Microsoft Office applications (Word, PowerPoint, Excel, Outlook, etc.) and with basic web administration.
* Proven ability to work closely with a diverse group of executives.
* Previous experience with arranging travel accommodations.

Qualifications, Experience and Education

* Associate's degree or combination of relevant experience and education
* 5+ years of related administrative experience, including experience supporting executives.
* Advanced knowledge of MS Excel, Word, PowerPoint, and Outlook
* Effective oral and written communication skills, excellent interpersonal skills
* Technical aptitude with the ability to engage in a variety of project work, inclusive of contributing to the management of the company's intranet.

Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.

We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to careers@marmon.com, and please be sure to include the title and the location of the position for which you are applying.

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