Administrative Assistant
1 week ago
Administrative Assistant
Minimal Qualifications/ Experience/Skills:
Bachelor's degree required.
Minimum five (5) years experience working in the health or human services sector.
Individual must be proactive, self-sufficient, efficient and resourceful. Strong decision-making ability and attention to detail are equally important.
Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite.
Excellent verbal and written communication skills.
Demonstrate the skill set to gather and monitor a plethora of highly sensitive information.
Must display problem analysis problem solving skills. Will review highly sensitive information and must demonstrate the ability to maintain confidentiality.
Summary
The Administrative Assistant performs business management activities for the organization with the highest degree of accuracy.
Responsibilities:
* Maintain secured folder of the bidder spreadsheet, proposal and executed contracts. Work closely with Operation Manager to perform monthly quality assurance reviews in accordance with the Uniform Guidance for Procurement and the agency's approved Procurement Policy.
* Work closely with Operations Manager and other Departments in securing multiple vendor bids and the selection of the most qualified bid for recommendation to the CEO.
* Maintain secured folder of executed contracts and maintain excel spread sheet of vendors by name, service type, MBE/WBE and expiration date. Provide written notice to Executive Assistant and Accounts Payable sixty days in advance of expiring contract(s).
* Work closely with Executive Assistant in drafting provider agreements and dissemination to candidate. Use DocuSign or equivalent to execute agreements.
* Tracking of executed Memorandum of Agreements (MOA) by excel spreadsheet. Maintain executed MOA in a shared folder. Notify Managers in writing sixty days in advance of expiration for renewal.
* Assist with daily mail metering and mail sorting and distribution to the appropriate internal party and monitoring of Pitney Bowes Purchase Power Account Balance.
* Assist with documenting all incoming checks timely on the check tracking log and maintain in the secured folder. Scan copy of check before distributing finance department (accounts payable accountant).
* Monthly maintenance of the provider matrix (provider information and contract requirements), secure in shared folder.
* Serve on the risk management committee, provide statistical reports of MOA, contracts and procurement process.
* Tracking of provider changes and timely updating of the provider list and routinely disseminate to 340B third party vendors (Walgreens and Community Pharmacy). Maintain secured folder of provider list.
* Disseminate monthly the updated 340B approved drug list to the clinical providers.
* Maintain and update 340B provider list and disseminate to external parties (Rx Strategies & Walgreens). Maintain copy of revised spreadsheet within 340B folder.
* Co-lead the Health and Fun Fair Committee and other committees/work groups as needed/assigned.
* Work closely CNO to record provider PTO with ADP.
* Generate monthly clinical productivity report and disseminate to senior leadership
* Assist the clinical director with scribing for monthly clinical meeting
* Completes special projects as assigned.
* Other duties/responsibilities as assigned.
-
Administrative Assistant
7 days ago
Chicago, United States Fairfield Memorial Hospital Full timeAdministrative Assistant POSITION TITLE: Administrative Assistant DEPARTMENT: Administration STATUS: Non- Exempt; Full time days Fairfield Memorial Hospital's mission is to positively influence the health of those we serve. Our team is committed to providing the best possible patient experience. NATURE OF WORK: The Administrative Assistant serves as...
-
Administrative Assistant
2 months ago
Chicago, United States Mack & Associates, Ltd. Full timeA design company in Chicago is seeking an organized and personable Administrative Assistant to provide overall office support, ensuring a smooth and efficient office environment. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks efficiently. The Office Assistant will handle office support duties,...
-
Administrative Assistant
7 days ago
Chicago, United States McDonald's Corporation Full time#xa 0;Administrative Duties. Provide active Outlook calendar management for Chief Information Security Officer and leadership team. Work directly with team and across department to effectively communicate vital employee matters (e.g., team announceme Administrative Assistant, Administrative, Assistant, Project Management, Restaurant
-
Administrative Assistant
1 week ago
Chicago, United States The Salvation Army in the Midwest Full timeTHE SALVATION ARMY NORTH & CENTRAL ILLINOIS DIVISION PATHWAY FORWARD PROGRAM POSITION DESCRIPTION POSITION TITLE: Administrative Assistant LOCATION/ DEPT: Pathway Forward Program REPORTS TO: Program Manager - Operations FLSA CATEGORY: Non-Exempt STAT Administrative Assistant, Program Manager, Operations, Administrative, Program Director, Equipment...
-
Assistant Administrator
1 week ago
Chicago, United States Morgan Park Nursing and Rehab Full timeMorgan Park Nursing and Rehab - We are looking for a highly motivated individual interested in a rewarding career in long-term care. As an Assistant Administrator, you will be working with a team of administrative and clinical professionals to lead staff and manage the facility. If you are interested in pursuing a Nursing Home Administrators license this is...
-
Administrative Assistant
1 month ago
Chicago, United States GTN Technical Staffing Full timeAdministrative Assistant HIGHLIGHTS Location: Ashburn VA Position Type: Contract Hourly / Salary: Based on experience. Residency Status: US Citizen or Green Card Holder ONLY ONSITE ONLY Our client is looking for an Administrative Assistant to join their team! Job Summary The Administrative Assistant performs a variety of administrative support which may...
-
Administrative Assistant
3 weeks ago
Chicago, United States The LaSalle Group Full timeAre you looking to gain valuable experience in the nonprofit sector while making a meaningful impact? Our client, a well-established nonprofit organization, is seeking an Administrative Assistant to support their dedicated team in downtown Chicago. This is a fantastic opportunity to develop your administrative skills while contributing to a cause that makes...
-
Administrative Assistant
6 days ago
Chicago, United States Addison Group Full timeJob Title: Administrative AssistantLocation: Chicago, IL - Hybrid Job Type: Contract Job Overview:We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient office operations, manage communication, organize schedules, and assist with various office...
-
Administrative Assistant
1 week ago
Chicago, United States Illinois Institute of Technology Full timeThe Institute for Food Safety and Health (IFSH) is a unique and one-of-a-kind consortium between Illinois Tech, FDAs Center for Food Safety and Applied Nutrition (CFSAN), and the food industry. IFSH comprises Illinois Tech scientists, faculty and st Administrative Assistant, Administrative, Assistant, Technology, Communications, Support
-
Administrative Assistant
4 weeks ago
Chicago, United States The LaSalle Group Full timeLaSalle Network is partnering with a nationally recognized leader in higher education to find an Administrative Assistant who will provide essential support to one of the university's development departments. Located in the Chicagoland area, this esteemed institution is celebrated as one of America's premier educational organizations and consistently earns...
-
Administrative Assistant
3 months ago
Chicago, United States KNDRD Full timeAdministrative AssistantWho we are:KNDRD is an energetic cultural consulting firm that delivers brand consulting and creative services rooted in a deep understanding of culture with a focus on human connections while building healthy relationships between brands & communities of people. We are looking for a personable, highly motivated, organized, and...
-
Administrative Assistant
7 days ago
Chicago, United States PeopleCaddie Full timeJob Description: ****NEW CONTRACT ROLE***CHICAGO BASED**** Title: Admin Asst Duration: 5 weeks to possible 6 months Client: Large Hospitality Company Compensation: $30 / HR Location: Hybrid onsite in Chicago Must have: • Knowledge of Oracle iExpense • Knowledge of MarkView PURPOSE: We are looking for a temporary administrative assistant to complete...
-
Administrative Assistant
7 days ago
Chicago, United States PeopleCaddie Full timeJob Description: ****NEW CONTRACT ROLE***CHICAGO BASED****Title: Admin Asst Duration: 5 weeks to possible 6 monthsClient: Large Hospitality CompanyCompensation: $30 / HRLocation: Hybrid onsite in ChicagoMust have: • Knowledge of Oracle iExpense • Knowledge of MarkView PURPOSE:We are looking for a temporary administrative assistant to complete general...
-
Administrative Assistant
3 weeks ago
Chicago, United States Komatsu Full timeAdministrative Assistant Date: Oct 31, 2024 Location: Chicago, IL, US, 60631 Req ID: 31453 Onsite or Remote: Onsite Position Komatsu is an indispensable partner to the construction, mining, forestry, forklift, and industrial machinery markets, maximizing value for customers through innovative solutions. With a diverse line of products supported by our...
-
Administrative Assistant
1 week ago
Chicago, United States Komatsu Full timeAdministrative Assistant Date: Nov 29, 2024 Location: Chicago, IL, US, 60631 Req ID: 31453 Onsite or Remote: Onsite Position Komatsu is an indispensable partner to the construction, mining, forestry, forklift, and industrial machinery markets, maximizing value for customers through innovative solutions. With a diverse line of products supported by our...
-
Administrative Assistant
1 month ago
Chicago, United States Addison Group Full timeJob Title: Administrative AssistantLocation: Chicago, IL – North Park area, 60659Industry: Healthcare / Senior LivingPay: $25-28/hour About Our Client:Addison Group is hiring an Administrative Assistant on behalf of our client, a well-respected provider of senior healthcare and living, with a longstanding reputation for delivering exceptional services...
-
Administrative Assistant
2 months ago
Chicago, United States The Equus Group Full timeJob Title: Office AssistantLocation: Chicago, ILPosition Overview:Our client, a leading real estate investment firm, is seeking a motivated and detail-oriented Administrative Assistant to join their team. This role is essential in providing high-level administrative support to ensure the efficient operation of the office and seamless coordination between...
-
Administrative Assistant
4 weeks ago
Chicago, United States The Alden Network Full timeAs an Administrative Assistant, you will provide administrative support to the CEO, ensuring smooth operations and effective communication across the organization. This role requires a proactive, adaptable individual who is capable of managing multiple tasks, maintaining confidentiality, and prioritizing day-to-day office and administrative needs. Key...
-
Administrative Assistant
2 weeks ago
Chicago, United States MindSpring Partners LLC Full timeJob Title: Administrative Assistant – CIO & IT DepartmentOverview: We’re looking for a highly organized and detail-oriented Administrative Assistant to support the Chief Information Officer (CIO) and several IT directors. This role involves managing complex administrative tasks with professionalism, tact, and initiative in a dynamic environment.Key...
-
Administrative Assistant
1 week ago
Chicago, United States Invenergy Full timeInvenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy. Job...