Administrative Assistant
1 month ago
Administrative Assistant Date: Nov 29, 2024 Location: Chicago, IL, US, 60631 Req ID: 31453 Onsite or Remote: Onsite Position Komatsu is an indispensable partner to the construction, mining, forestry, forklift, and industrial machinery markets, maximizing value for customers through innovative solutions. With a diverse line of products supported by our advanced IoT technologies, regional distribution channels, and a global service network, we tap into the power of data and technology to enhance safety and productivity while optimizing performance. Komatsu supports a myriad of markets, including housing, infrastructure, water, pipeline, minerals, automobile, aerospace, electronics and medical, through its many brands and subsidiaries, including TimberPro, Joy, P&H, Montabert, Modular Mining Systems, Hensley Industries, NTC, and Gigaphoton. Job Overview To provide onsite administrative support for the Legal Department, with particular emphasis on supporting the Department paralegals. Key Job Responsibilities General administrative duties: Calendar meetings and schedule and assist with conference and Teams calls Maintain attorney calendars and coordinate schedules Coordinate and schedule travel arrangements Draft general correspondence and other documents Generate, edit and file correspondence and documents, and Legal Department reports Facilitate service of process procedure Assist with audit letters (e.g., collection of information from outside counsel; collect information from internal department heads; preparation of quarterly and annual letter) Open and distribute Department mail Support documentation and maintenance of Legal Department annual budgets, forecasts, and accruals. Process employee reimbursement reports for business expenses Transfer files to and from on-site and off-site storage Provide support to paralegal team, including assisting with the following: Managing intake of legal assignments; tracking cases and legal projects Opening, managing and closing paper and electronic files Assisting with processing of invoices (monitoring billing intake, setting up vendors, following up on invoice-related inquiries) Managing asbestos case portfolio (for example, logging dismissals and settlements) Securing signatures on appropriate documentation (in-person or electronically), such as corporate approvals and contracts And other duties as assigned by manager, General Counsel and other members of the legal team. Qualifications/Requirements Five to seven or more years of experience as an administrative assistant or office administrator (ideally with a legal department or law firm), - or comparable position with: Excellent time-management and organizational skills and comfortable prioritizing multiple projects from multiple individuals Demonstrated ability to support of multiple professionals at the same time. Expert knowledge in Microsoft Office Suite programs, software such as SAP/Ariba, and/or ability to learn other systems as required. Proactive, self-starter who enjoys working independently with minimal supervision. Must be detail oriented and possess high quality administrative legal skills and ability to maintain confidentiality. Familiarity with legal issues and terminology, processes and documentation. Must be willing to work onsite three (3) days per week, with some flexibility to come in additional days as required. Additional Information Komatsu is an Equal Opportunity Workplace and an Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. Nearest Major Market:Chicago
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Administrative Assistant
4 weeks ago
Chicago, United States Fairfield Memorial Hospital Full timeAdministrative Assistant POSITION TITLE: Administrative Assistant DEPARTMENT: Administration STATUS: Non- Exempt; Full time days Fairfield Memorial Hospital's mission is to positively influence the health of those we serve. Our team is committed to providing the best possible patient experience. NATURE OF WORK: The Administrative Assistant serves as...
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Administrative Assistant
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Chicago, United States Cambria Company, LLC Full timeAs an organizational and process guru, the Administrative Assistant will set the pace for efficiency at the Distribution Center. Providing high level administrative support to the Distribution Center Manager, this role will be essential to day-to-day Administrative Assistant, Administrative, Assistant, Processing, Manager, Manufacturing Learn More
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Chicago, United States Distinctive Schools Full timeAdministrative Assistant provides administrative and operational support to the campus team as needed. This includes, but not limited to answering phones, taking messages, directing calls, coordinating general school office operations, and greeting a Administrative Assistant, Operations Manager, Administrative, Assistant, Office Manager, School Leader,...
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Administrative Assistant
2 days ago
Chicago, United States Motion Recruitment Full timeAdministrative Assistant: Provides administrative support to an organization unit requiring broad experience, skills and knowledge of organization policies and practices. Performs office management and general administrative functions for assigned manager/area. Serves as first point of contact to department, providing professional assistance with the...
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Chicago, United States McDonald's Corporation Full time#xa 0;Administrative Duties. Provide active Outlook calendar management for Chief Information Security Officer and leadership team. Work directly with team and across department to effectively communicate vital employee matters (e.g., team announceme Administrative Assistant, Administrative, Assistant, Project Management, Restaurant
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Administrative Assistant
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Chicago, United States McDonald's Corporation Full time#xa 0;Administrative Duties. Provide active Outlook calendar management for Chief Information Security Officer and leadership team. Work directly with team and across department to effectively communicate vital employee matters (e.g., team announceme Administrative Assistant, Administrative, Assistant, Project Management, Restaurant Learn More
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Administrative Assistant
3 weeks ago
Chicago, United States McDonald's Corporation Full time#xa 0;Administrative Duties. Provide active Outlook calendar management for the VP, Global Security Services leadership. Work directly with team and across department to effectively communicate vital employee matters (e.g., team announcements and emp Administrative Assistant, Administrative, Assistant, Project Management, Restaurant Learn More
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Administrative Assistant
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Chicago, Illinois, United States Oak View Group Full timeJob Description:The Office Manager will provide administrative support to all departments as needed. This role is responsible for assisting with basic accounting and HR duties, calendar support, and general clerical tasks.Given the small size of the onsite office, it is critical that the candidate have the ability to multi-task, organize and prioritize...
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Chicago, United States Morgan Park Nursing and Rehab Full timeMorgan Park Nursing and Rehab - We are looking for a highly motivated individual interested in a rewarding career in long-term care. As an Assistant Administrator, you will be working with a team of administrative and clinical professionals to lead staff and manage the facility. If you are interested in pursuing a Nursing Home Administrators license this is...
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Assistant Administrator
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Chicago, United States Morgan Park Nursing and Rehab Full timeMorgan Park Nursing and Rehab - We are looking for a highly motivated individual interested in a rewarding career in long-term care. As an Assistant Administrator, you will be working with a team of administrative and clinical professionals to lead staff and manage the facility. If you are interested in pursuing a Nursing Home Administrators license this is...
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Chicago, United States Addison Group Full timeJob Title: Administrative AssistantLocation: Chicago, IL - Hybrid Job Type: Contract Job Overview:We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient office operations, manage communication, organize schedules, and assist with various office...
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Chicago, Illinois, United States HealthSource Chiropractic of Chicago Wicker Park Full timeJob Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at HealthSource Chiropractic of Chicago Wicker Park. As an Administrative Assistant, you will be responsible for providing administrative support to our healthcare professionals, patients, and staff.About Us:We are a fast-paced, upbeat chiropractic and...
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Administrative Assistant
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Chicago, United States Illinois Institute of Technology Full timeThe Institute for Food Safety and Health (IFSH) is a unique and one-of-a-kind consortium between Illinois Tech, FDAs Center for Food Safety and Applied Nutrition (CFSAN), and the food industry. IFSH comprises Illinois Tech scientists, faculty and st Administrative Assistant, Administrative, Assistant, Technology, Communications, Support
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Administrative Assistant
2 months ago
Chicago, United States The LaSalle Group Full timeLaSalle Network is partnering with a nationally recognized leader in higher education to find an Administrative Assistant who will provide essential support to one of the university's development departments. Located in the Chicagoland area, this esteemed institution is celebrated as one of America's premier educational organizations and consistently earns...
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Administrative Assistant
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Chicago, United States Mack & Associates, Ltd. Full timeStep into an exciting opportunity with a leading finance company in Chicago! As a Temporary Administrative Assistant, you’ll play a key role in supporting the team during an action-packed period. This position is perfect for someone who thrives in a fast-paced, dynamic environment and is ready to make an impact. The assignment is expected to last 4-6...
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Administrative Assistant
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Chicago, United States Mack & Associates, Ltd. Full timeStep into an exciting opportunity with a leading finance company in Chicago! As a Temporary Administrative Assistant, you’ll play a key role in supporting the team during an action-packed period. This position is perfect for someone who thrives in a fast-paced, dynamic environment and is ready to make an impact. The assignment is expected to last 4-6...
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Administrative Assistant
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Chicago, United States KabaFusion Full timeCome join an exciting and innovative company that puts the "care" back in healthcare!Why do Administrative Assistants want to work here? The reason people love working for KabaFusion is because of the impact we have on our patients. Here, it doesn't matter what your role is, you will be part of a team that works collaboratively to change lives. You will go...
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Administrative Assistant
2 days ago
Chicago, United States Mack & Associates, Ltd. Full timeStep into an exciting opportunity with a leading finance company in Chicago! As a Temporary Administrative Assistant, you’ll play a key role in supporting the team during an action-packed period. This position is perfect for someone who thrives in a fast-paced, dynamic environment and is ready to make an impact. The assignment is expected to last 4-6...
