Executive Secretaries and Administrative Assistants Bi-Lingual Spanish/English

2 weeks ago


New York, United States Nexus Staff Full time

Job Title: Administrative Assistant Bi-Lingual Spanish/English
Employment Type: Contract
Work Hours: 40 hrs./week

Work site: 100% Onsite
Location: 90 Church St. NY, NY 10007
Job Duration: 2 Years

Closing: 02/20/2024.

Minimum Education:
  • High school diploma or equivalent

Work Experience:
  • Minimum 1 year of experience in administrative support roles preferred.
  • Bilingual proficiency in Spanish and English required.

Job Duties:
  • Answering simple phone inquiries and redirecting to appropriate staff
  • Handling difficult callers with professionalism and patience
  • Utilizing Welfare Management System (WMS) and Emedny to find basic eligibility and coverage information.
  • Providing administrative support including directing faxes, managing incoming mail, phone calls, scheduling meetings, filing, basic copying, and utilizing office equipment such as e-fax and multifunction printers
  • Collaborating with colleagues to achieve organizational goals.

Preferred Skills:
  • Basic knowledge of MAGI and Non-MAGI eligibility criteria
  • Understanding of privacy and security protocols in accordance with HIPAA and DOH guidelines
  • Proficiency in typing with accuracy and competence in creating, modifying, and maintaining Word documents and Excel spreadsheets.
  • Strong organizational skills with attention to detail
  • Flexibility and adaptability in a fast-paced environment
  • Excellent communication skills in both Spanish and English

Misc. Information:
  • Shift Days/Times: Monday-Friday, 8:30am - 5:00 pm.
  • Parking: OGS provides paid parking in Albany. Street parking and private garage parking available in New York City.
  • Public transportation: CDTA provides bus service in Albany, MTA NYCT provides bus and subway service in New York City.
  • Fluency in Spanish is essential for effective communication with Spanish-speaking clients and colleagues.
  • Interviews will be conducted on-site.
  • Training will be provided.

The Nexus Staff Difference:
  • Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
  • We offer weekly payments via ACH (Automated Clearing House).
  • Serving as Prime Vendors to New York State and New York City for over 10 years.



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