Executive Administrative Assistant

2 weeks ago


New York, United States Momentum Resource Solutions Full time
Job DescriptionJob Description

We are seeking an Executive Administrative Assistant to join our team You will provide high-level administrative support for an Executive at our company.  This is an onsite contract position, working Monday-Friday in Manhattan, NY 10009.

Responsibilities:

  • Provides administrative support in a complex team environment to a senior group or executive.
  • Coordinates complex, senior-level internal/ external meetings and conference calls.
  • Handles a high volume of phones calls and interacts with high level business leaders in a professional and effective manner.
  • Supports internal and external managers or clients.
  • Organizes and ships literature to clients.
  • Responds and follows up on client requests.
  • Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics.
  • Coordinates a high volume of domestic and international travel arrangements and processes expense reports.
  • Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested.
  • Maintains understanding of firm policies and handles certain issues independently.
  • Manages monthly invoices and arranges for payment.
  • On-boards new hires, processes new employees, transfers, termination, etc.
  • Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group  events.
  • Orders supplies and keeps inventory well-stocked.

Qualifications:

  • Previous experience as an executive secretary, administrative assistant, or in other related fields
  • Requires excellent interpersonal and communication skills.
  • High attention to detail.
  • Ability to maintain high standards despite pressing deadlines.   
  • Ability to solve problems quickly and efficiently
  • Strong knowledge of general business, corporate and government cultures.Ability to handle highly sensitive, confidential and non-routine information.
  • Self-starter with excellent anticipation skills; problem solving; follow up.
  • Demonstrated dependability and sense of urgency about getting results.
  • Demonstrates high degree of integrity and confidentiality.
  • Strong organizational skills.
  • Comfortable working with people at all organizational levels.
  • Comfortable working in a sometimes hectic, high pressure environment.
  • Ability to display a consistent, professional degree of communication
  • Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
  • Must be able to prioritize a variety of time-sensitive tasks.
  • Must have excellent judgment; independent thinker and resourceful.
  • Strong proficiency in MS Word, Excel, PowerPoint and Outlook.
  • Team player with a positive attitude.
  • Highest degree of integrity, professionalism, diplomacy and discretion required.

Pay Rate: $30 - $35/hr

Benefits: Health insurance, dental, vision, and basic life insurance; 401(k) plan

 



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