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Registrar Services Coordinator I

3 months ago

Gainesville, United States University of Florida Full time

Classification Title:

Univ Registrar Svcs CRD I

Job Description:

The Office of the University Registrar is seeking a detail-oriented individual to join the Records and Degrees team as a Coordinator I. This role involves delivering exceptional service to students and stakeholders while maintaining meticulous attention to detail in handling records. The successful candidate will possess excellent communication skills, a strong ability to collaborate effectively with colleagues, and a keen attention to detail in all aspects of their work.

Responsibilities include:

Student Records Management and Support

* Utilize the student information system to manage online academic records, course changes, and credential certifications.
* Verify accuracy of data entry for grade changes, study abroad programs, and other academic transactions.
* Support end-of-term processes, including grade postings, degree certifications, and transcript release.
* Respond to student, faculty, and public inquiries regarding academic records and university policies.
* Articulate registrar and university policies in accordance with federal, state, and institutional guidelines.

Discrepancy Resolution, Compliance, and Verification

* Identify and resolve discrepancies between electronic and hardcopy records.
* Assist in the application and clearance of holds on academic records, ensuring compliance with university and regulatory requirements.
* Facilitate degree and transcript verification processes, collaborating with external agencies as necessary.

Other duties

* Cross-train to assist with various office functions during peak periods, including registration, and room scheduling.
* Collaborate with colleagues to streamline procedures, improve record-keeping methods, and update office manuals.
* Support research initiatives by supplying data and information for reports, projects, and correspondence.
* Perform other duties as assigned by supervisor.

This position is located at the University of Florida's main campus in Gainesville, FL and may be eligible for a flexible, hybrid work arrangement in accordance with the University of Florida and Division of Enrollment Management's policies.

Expected Salary:

$40,000 annually

In addition, we offer the following exceptional benefits:

* Health, Dental, and Vision Insurance
* State Retirement Plans
* Paid Time Off (approximately 22 days of vacation leave, 13 days of sick leave, and 11 paid holidays annually)
* Tuition Assistance (UF Employee Education Program)
* Public Service Loan Forgiveness (PSLF) Eligible Employer

For more information on benefits, please visit HR Benefits and Rewards (ufl.edu)

Minimum Requirements:

Bachelor's degree; or an equivalent combination of education and experience.

Preferred Qualifications:

* Excellent verbal and written communication skills.
* Ability to interpret and articulate university and Registrar policies, procedures, and academic regulations.
* Ability to establish work priorities and coordinate the timely completion of work assignments.
* Strong organizational skills.
* Strong attention to detail.
* Ability to work independently, exercise good judgement, and work with minimal supervision.
* Microsoft Office Suite proficiency and a working knowledge of user automated-systems.

Special Instructions to Applicants:

Applicants must upload the following documents to be considered for the position:

* Cover Letter
* Resume
* List of References

Applications must be submitted by 11:55p.m. (ET) of the posting end date.

Health Assessment Required: No